David Redman, Director Facilities and Administrative Services Division September 27, HQ Renovation All Hands Return to Floor 8

Welcome— David Redman, Director, Facilities and Administrative Services Division Move Information Arnold Rotruck, Paxton Van Lines Packing Guidelines Paul Raudenbush, Chief, Headquarters Security Information Security Classified and SBU Information Safe Relocation 2 Agenda

Office of the Chief Financial Officer Jenny Kishiyama, Michele Shovely (Alternate) Office of the Inspector General Diane Strote, Joel Mazelis (Alternate) Office of Equal Opportunity Felicia Toney, LaShawn McDuffie (Alternate) 3 Organization POCs

October 25 th – 29 th, 5 th Floor Move to the 8 th Floor Moving materials will be delivered two weeks prior to move Crates/labels will be provided on October 9 th Organization Cabinets File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton labels must be applied File pedestals Completely emptied Key left inside top drawer 4 Move Information

Overhead Cabinets Completely emptied Key left in overhead lock Employees MUST be packed & ready to move by 5:00 pm Wednesday, October 24 th Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity Friday, October 26 th Office of the Inspector General ITCD will pack computer equipment at 5:00 pm the day before the move commences Wednesday, October 24 th Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity Friday, October 26 th Office of the Inspector General 5 Move Information

Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. Office keys (Chief Financial Officer, Diversity and Equal Opportunity) Employees will return keys to the POC in the provided key envelope and complete key issue request card Key envelope (office keys used on 5 th floor swing space) Must be turned into the locksmith the day before the organization telework day Key request cards must be turned into the locksmith by Wednesday, October 17 th Office key distribution will occur within the organization office space and coordinated through the organization POC the week of October 29 th Inspector General Keys will remain with employees 6 Move Information

7 Move Guide Provided to POCs in Move Kit

Delivery of moving crates Tuesday, October 9 th Individual packing beginning Tuesday, October 9 th Employees Packed by 5:00 pm Wednesday, October 24 th Chief Financial Officer, Diversity and Equal Opportunity Friday, October 26 th Inspector General ITCD Equipment Packing (beginning at 5:00 pm) Wednesday, October 24 th Chief Financial Officer Thursday, October 25 th Diversity and Equal Opportunity Friday, October 26 th Inspector General 8 Key Dates

Organizations Telework Days: Thursday, October 25 th – Monday, October 29 th October 25 th Diversity and Equal Opportunity October 25 th – 26 th Chief Financial Officer October 29 th Inspector General Office Moves: Thursday, October 25 th – Monday, October 29 th October 25th Diversity and Equal Opportunity October 25 th – 26 th Chief Financial Officer October 29 th Inspector General Employees Report to the 8 th floor space: Monday, October 29 th – Tuesday, October 30 th October 29 th Chief Financial Officer, Equal Opportunity October 30 th Inspector General 9 Key Dates

8 th Floor Design Layout 10 Blue: Office the Chief Financial Officer Orange: Office of the Inspector General Yellow: Office of Diversity and Equal Opportunity

Small Appliance Policy HQPR , currently under review with Union GSA lease requirement Space Heaters not permitted New Galley Areas 3 per floor (West, Center, IG area) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area 11 HQ Renovation Update

New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2 12 HQ Renovation Update

New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals 13 HQ Renovation Update

Typical Floor Layout 14

Typical Floor Layout 15

Typical Floor Layout 16

Design Advantages HVAC wall units will be used properly and help balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to increase productivity Reduce overall energy usage 17

LEED Certification Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification Construction Interiors LEED Silver Certification Requires a partnership between landlord and NASA 18

LEED Certification NASA can receive LEED points toward certification through the following actions:  Reuse of existing furniture  Provide a thermally comfortable environment that supports the productivity and well-being of occupants  Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use 19

Change Management Space Modification Requirements Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and Approval Process 20

Evacuation Procedures HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. Verify your evacuation routes and staging area, regardless of where you are in the building. If an alarm sounds listen, then act quickly 21

Evacuation Procedures If you need assistance evacuating, report to the galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is given. Follow directions given by the ICP, Emergency Management, Security, and Building Monitors. 22

Evacuation Staging Areas 23

Packing Guidelines Packing with the Pax Box System Build and stack Legal/Letter/Hanging Files Stack and pack Label Placement and Removal 24

Information Security Classified Information Sensitive But Unclassified Information Identifiable markings to indicate sensitive information SBU Cover Sheet Burn Bags Securing Burn Bags Storage and Pick Up Locations Safe Relocation Protect Information that Warrants it! 25

 Project Manager  Brian Smith:  Assistant Project Manager  John Ferri: Please visit our website for more information: 26 HQ Renovation Facilities Points of Contact

27 Questions