California English Language Development Test (CELDT) 2015-16 Edition CELDT Coordinator Support Session September 2015

Student Testing Branch Website http://achieve.lausd.net/testing PPT available on website Under Coordinator Resource Link Student Testing Branch Office: (213) 241-4104 Fax: (213) 241-8461 CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session CELDT 2015-16 CELDT Coordinator Support Training

CELDT Support Session Local Scoring Tool (Live Demonstration) CELDT Related MiSiS Rosters ELAS Report For missing EL information CELDT Coding Roster Students to be tested Coding test booklets with NO Pre-id Barcode Label Submitting to testing center Master Plan Roster To verify students to be tested CELDT Test Discrepancy Report After testing is completed To verify students still not tested Local Scoring Tool (Live Demonstration) CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Attend a CELDT Training for CELDT Coordinators, presented by Local District English Learner staff - Before testing begins Complete the 2015-16 CELDT Security Forms Training. See REF-6520, CELDT Training for Principals and Testing Coordinators, and Submission of Test Security Forms for 2015-16 - Before handling any tests, but no later than August 24 Complete the 2015-16 CELDT Administration Instructions Training This training DOES NOT meet the test examiner training requirement to administer CELDT Inventory test materials - As soon as possible Review CELDT Administration Instructions - Before testing begins Provide notice to parents of CELDT testing. Distribute parent letter - Before testing begins Update MiSiS to create pre-ID for new students Enter Home Language Survey Primary Language Initial Language Classification and date Pre-ID: Information updated in MiSiS by Aug. 31, delivered on the week of Sept. 28 Late Pre-ID: Information updated in MiSiS by Sept. 15, delivered on October 9 CELDT 2015-16 CELDT Coordinator Support Training

Update MiSIS to Create Pre-IDs Enter Home Language Survey Primary Language Initial Language Classification and date CELDT 2015-16 CELDT Coordinator Support Training

CELDT Support Session Signed Security Affidavits must be obtained prior to test examiners having access to any tests or training materials, including online trainings - Before test examiners handle or view any test material Prepare two face-to-face CELDT trainings for test examiners Part I, 2015-16 CELDT Training for Test Examiners CELDT Coordinators use the 2015-16 CELDT Training for Test Examiners to facilitate a whole group face to face training with test examiners at the school site focusing on the purpose of the CELDT and on CELDT scoring procedures. Part II, 2015-16 CELDT Scoring Calibration Training for Test Examiners CELDT Coordinator facilitates a face to face training for test examiners on CELDT scoring exercises designed to produce consistent scoring across the district and to address potential testing irregularities *See MEM-5795.3, 2015-16 Training for CELDT Examiners, presented by MMED* - Before testing begins CELDT 2015 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Updates Schools are required to maintain evidence of staff training CELDT training agenda Sign-in sheet Handouts distributed at the training or at the make- up sessions. Documents must be submitted to the testing Center on the October 16th turn-in only. CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Inform test examiners, proctors and staff involved in testing of the importance of test security, strategies to prevent irregularities from occurring, and the logistics of testing See REF-6520, CELDT Training for Principals and Testing Coordinators, and Submission of Test Security Forms for 2015-16 - Before testing begins The California Department of Education requires districts to develop and enforce stricter policies and procedures to ensure the security of the CELDT test CELDT 2015 CELDT Coordinator Support Training

Security Agreement from Principals & Coordinators CELDT 2015-16 CELDT Coordinator Support Training

Security Affidavit from Everyone CELDT 2015-16 CELDT Coordinator Support Training

Test Security – Testing Irregularities Testing Irregularities – Include but are not limited to: Cheating by students* Failure to follow test administration directions* Testing EOs and RFEP students* Rushing students through the test or part of a test Coaching students, including but not limited to: Discussing questions with students before, during or after testing Giving or providing any clues to the answers Administering the wrong grade span test or using mismatched test materials Administering the wrong CELDT edition Writing on the Answer Book * Most frequently reported irregularity during 2014-15 AA Window CELDT 2015-16 CELDT Coordinator Support Training

Test Security – Security Breaches Security Breaches– Include but are not limited to: Student, examiners, proctors using electronic devices during testing* Posting pictures of test materials on social media sites* Missing test materials* Sharing of test items or other secure materials with anyone who has not signed the Test Security Affidavit Discussing the test content or using test materials outside training and administration Allowing students to take the test our of the designated testing area Allowing test examiners or scorers to take the test home Untrained test examiners administering the test * Most frequently reported security breaches during 2014-15 AA Window CELDT 2015-16 CELDT Coordinator Support Training

Testing Irregularities & Security Breaches: 2014-15 Most Frequently Reported Irregularity in 2014-15 Coordinator Responsibility District Policy and Procedure Students, examiners, proctors using electronic devices during testing Before test materials are distributed to students clear desk and put away books, backpacks, cell phones, electronics devices, and other materials not permitted during testing Enforce District cell phone policy as outlined in LAUSD Parent Handbook Posting images of test materials on social media sites School to enforce a no electronic device policy to ensure posting on social media sites does not occur. Adopt more stringent cell phone and electronic device policy during testing. Some effective examples used by schools include, student places cell phone in a sealed plastic baggie or envelope to prevent turning on device. Cheating by students Sit students with sufficient space apart, to discourage cheating. If necessary use dividers or carrels. Do not allow talking. Ensure that strict supervision is maintained over each student while the student is testing. Examiner and proctor are to actively monitor students by walking around the room. Failure to follow test administration directions Allow enough time to train test examiner, proctors, and staff members involved in testing. Do read test directions exactly as stated in the Examiner’s Manual. Submit staff training documentation to the Testing Center to ensure all test examiners, proctors, and staff are properly trained and understand and sign the Test Security Affidavit. Signed Security Affidavits must be obtained prior to test examiners having access to tests or secure training materials, including on line trainings. Missing test materials Monitor the daily distribution and collection of test materials to test examiners. Ensure daily test counts by the examiner are accurately recorded on the Daily Inventory Control Form. See Attachment E. Testing EO, IFEP, and RFEP students Avoid testing EOs, IFEPs, RFEPs, giving a student another student’s test, and testing a student twice. Submit a roster of students tested to the Testing Center. Roster to be used as a check off, to ensure identified students have an Answer Book submitted for scoring. CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Schedule and conduct CELDT administration and scoring training for test examiners, proctors, scribes, and any staff involved with testing - Before testing begins Generate CELDT Coding Roster (See MiSiS – Job Aid, April 22, 2015) Develop testing schedule - Before testing begins Communicate with special education teachers to review students with IEPs and 504 Plans taking the CELDT. Identify testing variations, accommodations, modifications, and/or alternate assessments students will use during testing. Ensure that identified variations/accommodations/modifications are used during testing - During testing CELDT 2015 CELDT Coordinator Support Training

CELDT Coding Rosters from MiSIS Generate & Print CELDT Coding Roster Elementary schools Secondary schools Resource MiSiS – Job Aid, April 22, 2015 CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Provide direction and assistance to test examiners and proctors during testing CELDT 2015 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Follow process for administering & scoring of Initial Assessments Scoring Administration CELDT 2014-15 Edition is obsolete and cannot be used in the 2015-16 school year. See REF-6499, Final Administration and Collection of Obsolete Materials, CELDT 2014-15 Edition, dated May 4, 2015, for instructions on returning the materials. Transitional Kindergarten students (TK) are required to take the CELDT. Students enrolled in Transitional Kindergarten Expansion Program (TE) will take the CELDT within 30 days of turning five (5) years of age. Test examiners who have administered the CELDT in the past are required to re-certify on all parts of the 2015-16 Edition. Only trained qualified certificated staff members (with a teacher credential) are eligible to administer and score the CELDT. Trained paraeducators are permitted to proctor and assist in the administration of CELDT (e.g., provide sharpen pencils, distribute test materials, observe students during testing), but are not permitted to administer the assessment to students or score student responses. Information displayed on bulletin boards, whiteboards, or charts that could be used by students to help answer test questions must be removed or covered. All items must be administered within a domain in the order presented in the test. The oral portions of the test should never be administered in a location where others are being tested or in an area where a student might overhear the test items before taking the test. Test examiners are required to read the sections in the “Say” boxes in the Examiner’s Manual exactly as stated. CELDT 2015 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Follow process for administering & scoring of Initial Assessments Scoring (Continued) Administration (continued) Students enrolled on August 18th, taking the Initial CELDT, must be tested by September 16th. CELDT documents not submitted for scoring by the October deadline will be out of compliance with federal and state requirements and will not be included in the school’s Annual Measurable Achievement Objectives (AMAO) calculations and summary data. Demographic pages must be completed by the testing coordinator or the test examiner, not by students. Students must write only in the lines provided in the response boxes for the writing section. Pencil marks in the answer book margins or outside the writing section boxes will not be scored. Test books with student marks cannot be reused. Schools should not wait for the barcode labels before beginning testing. Scoring Initial tests must be scored locally before submitting tests to the Testing Center for official scoring by EDS. Use the Local Scoring Tool (LST), a web-based application that calculates the raw scores, scale scores, and performance levels for scoring the CELDT. The LST can be accessed from the Student Testing Branch web page at, http://achieve.lausd.net/testing. Clicking on the CELDT link, then on the Local Scoring Tool link. Unofficial scores (Student Score Sheet or Local Scoring Tool) must be kept in the student’s Master Plan Folder. Unofficial scores for IFEPs are to be kept in the student’s cumulative folder. CELDT 2015 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Follow process for administering & scoring of Initial Assessments Scoring (Continued) Scoring (continued) c. Monthly Initial and late Annual turn-in dates. Charted below. Schools are required to determine the interim language classification for Initial CELDT Month CELDT Documents Due to Testing Center July to Sept Initial Turn-in None October Initial & Final Annual Turn-in (no multiple turn-ins) October 16, 2015 November Initial & Late Annual November 13. 2015   December December 4, 2015 (1st Friday of the month) January January 22, 2016 (4th Friday of the month) February February 12, 2016 (2nd Friday of the month) March March 11, 2016 April April 15, 2016 (4TH Friday of the month) June Final CELDT Turn-in for Single-Track Schools* June 3, 2016 Collection of Obsolete Materials for Single-Track* June 6, 2016 Final CELDT Turn-in for Bell High School only and Collection of Obsolete Materials * June 17, 2016 CELDT 2015 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Affix pre-ID labels to Answer Books Schools will receive adhesive barcode labels for students in grades K-12 for whom complete data were available in the school’s student information system. The District is working with MiSiS to capture the demographic information required to generate pre-ID barcode labels. Demographic information due in MiSiS for pre-ID labels on August 31 and for late pre-ID labels due on September 15, 2015. Each student in grades K-12 will have one barcode label. Each new group of students will begin on a new row with a header label. There are no separator pages or blank rows between groups. Each of the barcoded labels for students to be tested must be affixed horizontally in the top left-hand box indicated on the Answer Books. Barcode labels will be delivered to the schools according to the schedule as followed, pre-ID Labels are to be delivered the week of September 28, and late pre-ID Labels are to be delivered October 9. Schools should not wait for the labels before beginning testing. Write the name of the student in Box 1 (no coding is necessary), the grade, and the birth date on the answer book for each student. When the barcode labels arrive, affix the labels to the Answer Books for each student. If a barcode label for a student is not received or the label contains incorrect information, the demographic information must be hand bubbled. Retain all unused labels until November 10, 2015. Destroy adhesive barcode labels for any students who are no longer enrolled in the school.  IT IS ESSENTIAL THAT TEACHERS VERIFY STUDENT NAMES ON BARCODE LABELS AND THAT STUDENTS RECEIVE THE CORRECT ANSWER BOOK. HAND-CODED INFORMATION WILL NOT OVERRIDE THE PRE-IDENTIFICATION DATA. CELDT 2015 CELDT Coordinator Support Training

CELDT Coordinator Support Training Answer Books Pre-ID Barcoded Answer Books Box 1 - Student Name Box 2 - Teacher, School, District Box 9 - Date Testing Completed Box 14 - Testing Irregularities Box 15 - Test Variations CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training Answer Books Completing Answer Books Without Pre-ID Barcode Labels Box 1 Student Name Box 2 Teacher, School, District Box 3 Date of Birth Box 4 Student ID Number Box 5 Statewide Student Identifier (SISD) Box 6 Grade Box 7 Gender Box 8 Test Purpose CELDT 2015-16 CELDT Coordinator Support Training

Processing Answer Books Completing Answer Books Without Pre-ID Barcode Label Box 9 Date Testing Complete Box 10 Most Recent Previous CELDT Administration Box 11 Student’s Grade During Most Recent Previous CELDT Administration Box 12 Most Recent Previous Scale Score Box 13 Local Use Box 14 Testing Irregularities Box 15 Test Variations CELDT 2015-16 CELDT Coordinator Support Training

Answer Book (Front Cover) CELDT 2015-16 CELDT Coordinator Support Training

Answer Book (Back Cover) CELDT 2015-16 CELDT Coordinator Support Training

Language Classification CELDT Support Session Score the Initial tests. Enter language classification in MiSiS. File unofficial score in Master File folder. Initial CELDT. Instructions can be found on page 21 of California English Language Development Test (CELDT) 2015-16 Edition: 2015-16 Administration Instructions. Initial Assessments must have the unofficial score (Student Score Sheet or Local Scoring Tool) must be kept in the student’s Master Plan Folder. Unofficial scores for IFEPs are to be kept in the student’s cumulative folder as mandated by the office of Civil Rights.    Grade Language Classification Limited English Proficient (LEP) Initial Fluent-English Proficient (IFEP) K* Overall CELDT Level = 1 – 3 or Overall CELDT Level 4-5 & Listening = 1 or 2 Speaking = 1 or 2 Reading = 1 + Writing = 1 + Overall CELDT Level = 4 – 5 & Listening = 3 + Speaking = 3 + Reading = 1 + Writing = 1 + 1* Overall CELDT Level = 4 – 5 & Listening = 3 + Speaking = 3 + Reading = 1+ Writing = 1+ 2-12 Overall CELDT Level 1 – 3 Overall CELDT Level 4 – 5 & Listening = 1 or 2 Reading = 1 or 2 Writing = 1 or 2 Overall CELDT Level = 4 – 5 & Listening = 3 + Speaking = 3 + Reading = 3 + Writing = 3 + CELDT 2015 CELDT Coordinator Support Training

Entering Language Classification in MiSIS Enter Initial Language Classification and Date Entering Interim Language Classification in MiSiS   From the Students page, click on the Services pull down menu Select English Learner Enter the Initial Language Classification by selecting IFEP or LEP from the drop down menu. Enter Initial Language Classification Date (MM/DD/YY) CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Support Session Complete documentation listed on Attachment A, submit to testing center Check that these documents are in an envelope according to the directions in this document, and indicate number of boxes/envelopes being delivered to the Testing Center. To Be Completed by School For Office Use Only Complete Pending 1. Certificate of Proper Administration (Attachment B)   2. CELDT Summary (Attachment C) 3. Alphabetical Roster of Students Tested (Attachment D) 4. Daily Inventory Control Form (Attachment E) 5. Test Security Agreement and Affidavit from principal. Required for the first turn-in only. (Attachments H & I) Affidavit Agreement 6 Test Security Agreement and Affidavit from coordinator. Required for the first turn-in only. (Attachments H & I) 7. Test Security Affidavits from staff members who handled materials and administered the test. Duplicates of Affidavits previously submitted are not required. (Attachment I) 8. 2015-16 CELDT Certificate of Completion from CELDT Administration Instructions for Principals training. Required for the first turn-in only. (Print from the Learning Zone.) 9. 2015-16 CELDT Certificate of Completion from CELDT Administration Instructions for Coordinators trainings. Required for the first turn-in only. (Print from the Learning Zone.) 10. CELDT Staff Training Documentation (agenda, sign-in, handouts) Oct 16th only 11. Testing Irregularity and Security Breach Log, if applicable (Attachment M) 12. Number of CELDT Answer Books submitted (Only 1 turn in per month) N/A 13. Number of boxes/envelopes For Office Use Only: Delivered by: Date: _ Reviewed by: Scanned by: Status: Needs to Return: Incomplete:_ Completed: CELDT 2015 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Updates Alphabetical testing roster by grade of students tested required at every turn-in. Roster will be used to identify the students tested To ensure an Answer Book is submitted for each student on the roster CELDT roster from MiSiS may be used or a spreadsheet Answer Books must be packaged in the same order as the names on the rosters CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Documentation Accurate record keeping is essential for auditing purposes Documentation Attachment A: Returned Testing Materials Verification Attachment B: Certification Of Proper Administration Attachment C: CELDT Summary Attachment D: Alphabetical Roster of Students Tested CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Documentation Documentation Attachment E: Daily Inventory Control Form Attachment H & I: Test Security Agreement & Affidavit for Principals and Coordinators Attachment I: Test Security Affidavit for Examiners and Proctors Attachment L – Test Irregularity and Security Breach Log, (if applicable) Staff Training Agenda, Sign-ins, and Handouts CELDT 2015-16 CELDT Coordinator Support Training

Returned Testing Materials Verification CELDT 2015-16 CELDT Coordinator Support Training

Certification of Proper Administration CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training CELDT Summary CELDT 2015-16 CELDT Coordinator Support Training

Alpha Roster of Students Tested CELDT 2015-16 CELDT Coordinator Support Training

CELDT Daily Inventory Control Form CELDT Coordinator Support Training

Staff Training Documentation CELDT 2015-16 CELDT Coordinator Support Training

Testing Irregularity & Security Breach Log CELDT 2015-16 CELDT Coordinator Support Training

Administration Dates Annual Assessment Window Single Track Testing Dates Delivery of Test Materials Due in MiSiS Delivery of Barcode Labels Due to Testing Center 1 Track Aug 18 – Oct 16 Starting Aug 10 Aug 31 Week of Sept 28 Oct 16 Late Pre-ID --- Sept 15 October 9 CELDT 2015-16 CELDT Coordinator Support Training

Administration Dates Initial Assessment Window Monthly Turn-ins Dates CELDT Documents Due to Testing Center October Initial & Final Annual Turn-in October 16, 2015 November Initial & Later Annual November 13, 2015 December Initial & Late Annual December 4, 2015 (1st Friday of the Month) January January 22, 2016 (4th Friday of the Month) February February 12, 2016 (2rd Friday of the Month) March March 11, 2016 (2nd Friday of the Month) April April 15, 2016 June Final Turn-in for 1 Track June 3, 2016 Collection of Obsolete Materials for 1 Track June 6, 2016 Final Turn-in for 4 Track and Collection of Obsolete Materials for Year-Round Schools June 17, 2016 Initial Assessment Window Monthly Turn-ins Dates CELDT 2015-16 CELDT Coordinator Support Training

CELDT Coordinator Support Training District Resources Publication Office Contact REF-6520, CELDT Training for Principals and Testing Coordinators and Electronic Submission of Test Security Forms for 2015-16 STB Inside LAUSD 2015-16 CELDT Administration Instructions REF-5952, 2003 Guidelines on Academic Preparation for State Assessments REF-6506, 2015-16 State, District and National Mandated Testing Calendars MEM-5795.3, Training for CELDT Examiners MMED LD EL Program Coordinator CELDT 2015-16 CELDT Coordinator Support Training