You’re only as strong as your weakest link

False!!

Look at you club  History › What’s worked; what didn’t? › Why did it/didn’t work?  Keep the negative out the ‘why didn’t work’  Look at ways to evolve a ‘failed’ project that has potential  Outline for the project is already there; maybe there’s a way to improve it

 What is the size of the Club? › Large numbers = plenty of man power › Small numbers = limited man power  How are the funds looking? › Large account = flexible start up costs › Small account = limited start up costs

 What are the risks of return? › Know where you have to be to come out even › Have safety dates set  A date where if you don’t sell a set amount you can still cancel the event without upsetting anyone

 Time of year › Fall (Sept – Nov)  BBQ’s  Craft/Sale Shows  Walk a Thons  Music/Movie in the Park  Food Drives  Community Clean-ups  Bingo’s

 Time of Year › Winter (Dec – Feb)  Parades  Light a Tree  Gifts for Children  Trips  Founders Night/CFC Night  Euchre Night  Dance a thon

 Time of Year › Spring (Mar – May)  Craft/Sales Show  Community Clean-ups  BBQ’s  Food Drives  Festivals  Fireworks

 Time of Year › Summer (June – Aug)  Blood Donor Day  Carnivals  Walk a Thons  Day trips  Beer Festivals

 Choosing a Chair (Co-Chairs) › Has the time › Understanding of the project and requirements › Delegate › Organized › Can handle stress well › Capable of problem solving and diffusing difficult situation

 Positions › Secretary › Treasurer › Marketing/Promotions › Sales › City Liaison › Registration › Shadows

 Committee Meetings › Whole Committee  Everyone included  Reports on all areas  Open to members › Individual Committee Member Meetings  Help guild areas of a project  Initial budget set up  Ensure everyone knows what is required in their position regarding the project

 Chair/co-chairs & treasurer › Consider including  Past Project chairs  District exec for guidance  A positive seasoned member of your club or club near you

 List the goals of the project › What will it take to get you there financially? › What are the start up costs? › Are there fees that will need to be addressed? › Do you have corporate sponsors?  Download the Project Budget Sample from the District 1 Website › Fill it in, add items if needed and remove items that are not needed

 Chair/co-chairs & Club Risk Manager › Consider including  Past Risk Managers  Potential Project Rick Manager  List all possible accidents that could take place  Ensure that your ‘Project Risk Bin’ contains all that you need it to

 Chair/co-chairs › General Meeting › Outline the project  Goals  Budget  Possible Risks  Financial & Event related

 Be prepared for hard questions › “It’s been done before and failed”  Why will this time be different › “It’s too risky, we’ll lose too much money”  What have you done to prevent this › “I don’t do catering” “I don’t do bingos” “You won’t catch me on a grill, in a trailer, in the snow, in the rain, driving, with old people, with little kids…..”  Know what your man power needs are; show members that their different skills are needed

 Local › News Paper › Radio Stations  Social Media › Facebook › Twitter  Kin › District › National

 Post a list of who benefits from your club › Involve the groups that you support  Marketing  Man Power  Have a designated Membership Guru › Someone that is prepared to answer questions from the public  “Ask Me” button pins › Don’t feel like you have to sell Kin

 Prepared by the Chair or Co-Chairs › Include the following:  Budget and actual numbers  Any risk issues that took place  A needs improvement section  Suggestions for next time  Thank you

 Log into the Kin National website › Fill in the online service reporting form (2 mins)  The online service reporting form helps the public see what is going on in the association as a whole

 You created this plan… NOW FOLLOW IT!!!  You have your budget › Keep you treasurer up to date  Risk items pop up › Let your Risk Manager know so they can get on it right away FOLLOW YOUR PLAN!!!