School Forms for the Common Application Online

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Common App Online  Mission o Not-for-profit membership association – free to applicants and secondary schools o Founded nearly 35 years ago (1975) with 15 members o Currently ~350 members, nearly half exclusive users o Mission to promote holistic admission – subjective & objective criteria – as path to college access o Streamline the process for students applying to holistic colleges

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Forms Background  approximately 150 beta-testers  12,625 school forms submitted online via the Common App Online School Forms system   Available to any secondary school in the world  Entirely optional (counselor or teacher may “opt out” of the online system and submit via paper)  Free of charge to all  Naviance Users Not Affected  From the high school perspective, forms are still submitted via the Naviance tool  From the college perspective, forms submitted via Naviance and the Common App are available in the same location

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Forms Background  Web-based training provided to Common App member schools to educate admissions staff on how to use the system  Training for high schools provided via regional ACAC meetings, Powerpoints, and instructional demos (under development)

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Agenda Applicant Side Adding an Official Attaching Officials to Apps Objectives  Enter and affiliate school officials with applications  Login as a school official and view reports/evaluations School Official Side My Profile Overview My Students Reports

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Overview  Students enter the names and addresses of their counselor and teacher(s). Students assign teachers to the appropriate individual schools.  Counselors and teachers receive an with their login information to a web-based online school forms system. Evaluations for all counselees/students managed via the same login and the same online interface.  Colleges receive submitted school forms via the same web-based system used to process online Common Applications. School forms can be printed on demand or via an automated process.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Overview  Secondary School Report Packet  Transcript  School Profile  Midyear Report  Transcript  Final Report  Transcript  ED Agreement  International Supplement to the SSR  Homeschool Supplement to the SSR  Teacher Recommendation Documents that may be submitted online via the new school forms system:

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. The Student View Applicants must first identify the high school they currently attend (or from which they graduated) in the Academics section of the Common App Online.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. The Student View The student can next click on the School Forms link in the left- hand navigation. If the student attends a Naviance high school, then the PDF school form documents are presented for downloading. Counselors and teachers can then use the Naviance tool to submit the forms online or submit on paper.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. The Student View If the student attends a high school that does not use Naviance, then clicking on the School Forms link will allow the student to identify school officials— counselors and teachers—who will submit recommendations via the online system. Click on “Invite” to add a new teacher or counselor.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Assigning an Official Once the required information has been filled out on the School Official Details page, officials can then be assigned to schools in Step 2 of this page.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Assigning an Official Once the required information has been filled out on the School Official Details page, officials can then be assigned to schools in Step 2 of this page. If the student selects “Teacher” a dynamic subject question appears.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Assigning an Official Once the required information has been filled out on the School Official Details page, officials can then be assigned to schools in Step 2 of this process. One counselor and multiple teachers can be identified for School Forms (depending on the requirements of each member school).

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. to Officials When students add a teacher or a counselor to their application, those individuals receive an containing a URL, a personal access code and a password.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Official Login Clicking on the link brings teachers to the login page with their Personal Access Code already typed in.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Official Login As in the student side, site navigation is accomplished through the left- hand navigation bar, beginning with instructions at the top.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Profile The My Profile page contains contact information for both the individual and the school.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Profile – Part II Counselors will also be required to answer some profile information about their school.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Students Each time this counselor is added to an application, a new student will appear in the “My Students” page and the counselor will get a notification . The login information will be the same for all your students as long as your students enter the same address for you.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. My Students Detail By clicking on any student’s name, the counselor is brought to the Student Details Page, where they can see the complete list of schools and associated deadlines for the student.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Report Order Counselors may not open the Reports out of sequence. Example: the Mid Year Report must be submitted before the Final Report is active.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Secondary School Report Here the counselor will answer required questions about both the school and the student before moving on to submission.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Submission A confirmation message is displayed after submission and the Mid Year Report is now an active link.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Teacher View – Student Detail When Teachers log into the site, they will have only one evaluation form to fill out per student.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Teacher Evaluations Within the evaluation form, teachers enter ratings, respond to short-answer questions and upload a recommendation.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Uploading a Document  Within the Secondary School Report, the Midyear Report, and the Final Report, counselors can upload a copy of the student’s transcript.  The transcript must be available in a digital format. Supported document types include PDF files, Word documents, and Excel spreadsheets. Most transcript systems can output a transcript to one of these digital format types.  If your transcript system cannot, your other option is to use a scanner to scan your transcript into a digital format. Most scanners are able to scan a document into a PDF format.  Both counselor and teachers can choose to upload their letter of recommendation rather than typing it into a field on the screen. Supported document types include Microsoft Word, WordPerfect, Text, Rich Text Format (RTF), and PDF. All formatting (e.g., bolding, italics, etc.) is retained.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Uploading a Document Click on the button to bring up the “File Upload” screen. Click “Browse” to locate a file and then “Upload” once again. New buttons will now appear next to “Upload Document.” Click on “View Document” to see the uploaded document. 1) 2) 3) 4)

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Printing Once complete, print a copy for your records. Common App member schools will be able to print out and download the submitted PDF files.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Items to note  If you do not want to submit the forms online, you will be able to “opt out” of the online process, though you cannot “opt in” for some students and not for others.  The online system for counselors is “all or nothing.” In other words, if you cannot upload a transcript, you will need to complete all forms on paper.  One submission for all colleges; cannot change the content of SSR, Teacher Evaluation, etc. per school.  Forms will not be available to an institution until the student's Common App is submitted.  Once you have submitted a form, you do not have to worry about submitting that form again. If a student applies to a new school, your SSR, Teacher Evaluation, etc. will automatically be available to the new institution.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Items to note  For counselors, there is no access to the student's application, the student's personal checklist, or the student's teacher recommendations.  No support for additional transcript transmissions beyond the three attached to the SR, MR, and FR or making changes after the SSR is submitted.  There is not an notification when a student adds a school to their list of My Colleges. There are also no auto-reminder s when a MYR and/or FYR is due.  Technical support is available via and a web-based “ticket” system. Forgotten user names and passwords can also be retrieved automatically.  General school information (e.g., AP courses offered, grading system) only needs to be entered one time; you do not have to type in this data or upload a school profile for each student.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. Tips  Since the system recognizes each counselor/teacher based upon the address entered by the student, it is important for you to communicate to your students the address you want them to use.  When entering in a school official, the system will provide a reminder to the applicant to speak first with the counselor/teacher before adding him/her name in the system. That said, it is probably good for you to emphasize the procedure you want your students to follow with your group of counselees.  If the student has already completed the senior year courses portion of the Common App, that information will pre-populate within the Secondary School Report. You may want to instruct your counselees to enter their course information before identifying you as their counselor to reduce your work.

(c) Copyright 2008 Hobsons, inc. All rights reserved. This document contains proprietary information and may not be copied without written permission from Hobsons, Inc. School Forms for the Common Application Online