tx Gradebook 1st DAY of SCHOOL STUDENT MASS ACTIVATION INSTRUCTIONS for ECISD Elementary Campus Teachers School Year 8/10/12

Creating Your User ID & Password Access to the txGradebook is disabled until the evening of August 17, Once access is enabled, please use the instructions for creating a user ID found on the ECISD Moodle site. Or, follow the steps indicated for New Users on the txGradebook site: Elementary Teacher Instructions2

Creating Your User ID & Password On August 17, student records will be “rolled over” to reflect their status (new grade level, campus, etc.). Elementary students will be assigned to the course/sections of their teachers between August 17 and August 21, Students are not viewable on Grade Reporting screens until the first day of school. However, after students have been assigned, teachers can view their students on the Post/View Attendance screen by changing the date to the first day of school. Elementary Teacher Instructions3

The Mass Activation Process The accurate and timely activation of students in txGradebook is critical for ECISD to determine the number of students enrolled on the first day of school! Elementary Teacher Instructions4

The Mass Activation Process Mass Activation is a one-day process that Displays all students as inactive on the 1 st day of school. Requires teachers to activate students on the 1 st day of school using the Post/View Attendance screen in txGradebook. Automatically updates any entry dates for the campus, courses and special programs. Any students that are still inactive at the end of the first day are considered No Shows and no longer appear in teachers’ class lists. Elementary Teacher Instructions5

The Mass Activation Process Mass Activation at an elementary campus occurs at 9:30 am. For teachers who have afternoon PK students, Mass Activation occurs at 1:00 pm. (These times also apply to the attendance posting times for the remainder of the school year.) While Mass Activation is open, the Post/View Attendance page looks a little different than it does on any other day of the year. Elementary Teacher Instructions6

The Mass Activation Process 1 2 Elementary Teacher Instructions7 The Last day for mass activation 8/24/2015 displays above the grid. Rather than having the option to mark students Absent, Tardy or Present, teachers only have the option to Activate any student that is present in the classroom /27/2012 (TRO) 8/27/2012

Activating Students Elementary Teacher Instructions8 To activate a student, teachers Select the radio button for Activate next to each student that is present in the classroom. Enter their PIN and click Post. The activation process will not be complete until the screen has been posted. 8/27/2012 8/27/2012 (TRO)

Activating Students Elementary Teacher Instructions9 After posting, the page will redisplay and Any students marked ACTIVATE will display as PRESENT. Any non-activated students will display as INACTIVE. Any errors will display as shown in the example (ERROR-NOT ACTIVATED) and the student will not be activated /27/2012 8/27/2012 (TRO)

Activating Students 1 Elementary Teacher Instructions10 Active students may then be marked as Absent, Tardy or Present on subsequent days. Any exceptions and/or corrections should be reported to the office staff. 1 8/27/2012 8/27/2012 (TRO)

1 st DAY PROCESS FOR ELEMENTARY TEACHERS 1.After activating students who are present and posting your class, print the attendance roll. If a student is listed in txGradebook as inactive and is not present in the classroom, no additional action is needed. The student’s 1 st day status is correct. If a student is physically present in the classroom and his name does not appear in txGradebook, write the student’s name on the bottom of the printed attendance roll. Elementary Teacher Instructions11

1 st DAY PROCESS FOR ELEMENTARY TEACHERS 2.Review the printed attendance roll. Check the grade level of each student. Circle any incorrect grade levels and write the correct grade level (i.e., you are a 3 rd grade teacher but a student is coded as a 2 nd grader). 3.Sign and date the roll sheet and provide it to the office staff. You have now completed the Mass Activation process! Elementary Teacher Instructions12

AFTER THE 1 ST DAY OF SCHOOL Any student who was not activated on the 1 st day of school will be withdrawn as a No Show. No Show students will not appear in txGradebook unless the office staff changes their status from a No Show to an active student. Begin the standard attendance posting procedures by posting students as Absent, Tardy or Present. Elementary Teacher Instructions13

FREQUENTLY ASKED QUESTIONS 1.What do I do if I have already posted and I realize that I activated the wrong student? Contact the office clerk immediately. 2. What do I do if I have already posted and I realize that I did not activate a student who was present in my classroom? Contact the office clerk immediately. 3. What do I do if the message “ERROR – NOT ACTIVATED” appears on the screen next to a student? Contact the office staff immediately. Elementary Teacher Instructions14

FREQUENTLY ASKED QUESTIONS 4. What does (TR0) in the Attendance column mean? This indicator displays to show which track the student is on. Track is a grouping category by which school districts report students to TEA. With the exception of a few students at Gale Pond Alamo, all ECISD students are grouped on track 0 (TR0). 1 1 Elementary Teacher Instructions15 8/27/2012 8/27/2012 (TRO)

FREQUENTLY ASKED QUESTIONS 5. Do ALL teachers have to activate students on the first day of school? Only those teachers who have course/sections and students assigned to them (ie, the teacher is the teacher of record) activate students on the first day of school. For instance, teachers who see students on a pull-out basis, such as a content mastery teacher, do not activate students because no students are assigned to them via a course/section. 6. Where do I find instructions for using the txGradebook? Click on the Staff Development link on the ECISD home page, then click on Moodle. Login to Moodle using your ECISD network user ID & password. The txGradebook training can be found under the District Training category. Elementary Teacher Instructions16