September 2008Demographic Data Corrections STAR Demographic Data Corrections Webcast September 25, 2008 Start time 9:00 a.m.

September 2008Demographic Data Corrections2 Objectives District STAR coordinators will understand: Why data should be corrected What data can be corrected What the cost is for correcting data When data can be corrected How to make data corrections Data Corrections vs. Hand Scoring end-of- course math and science tests

September 2008Demographic Data Corrections3 What’s New? Match grade three CMA with CAT/6 Survey results, (only if the student took the CAT/6 Survey) Match grade three CST-CAT/6 Survey with CMA results Match grade three CMA-CAT/6 Survey with CST results Data for the CMA may be corrected. Deleted Fields –All CST and STS test listings for Accommodations and Modifications—G (Used braille test)

September 2008Demographic Data Corrections4 What’s New, continued Reassigned or updated code values –Accommodations and Modifications O, P, U, Y, Z –Special Conditions Y Updated Primary Disability Codes Data Corrections file layout –The field numbering schema has changed from last year. 94 new test-specific fields –Special Conditions –Accommodations and Modifications –Test Variations Updated 8 existing fields –Now include CAPA Science special conditions and test variations

September 2008Demographic Data Corrections5 Why Correct Data? Correct API and AYP calculations –Corrected data is sent to CDE’s Academic Accountability Unit for recalculation Score uncoded and rescore miscoded end-of-course math or science tests –Other option is hand score Obtain corrected Data CD

September 2008Demographic Data Corrections6 SSID CAPA Level County/District Code of Residence for students with IEPs Special Testing Conditions, except for certain fields Modifications Used Adult Testing Irregularities Inappropriate Test Preparation Fields used for API and/or AYP calculations that may be corrected

September 2008Demographic Data Corrections7 Fields used for API and/or AYP calculations that may be corrected Student’s English Proficiency English Learner Date First Enrolled in U.S. School R-FEP students in grades 5–11 scored PRO or ADV 3 years on ELA CST National School Lunch Program (NSLP) Primary Disability Special Education Exit Date

September 2008Demographic Data Corrections8 Fields used for API and/or AYP calculations that may be corrected Primary Ethnicity Parent Education Level CBEDS Enrollment—District CBEDS Enrollment—School CST for Mathematics Test Taken CST for Science Test Taken Attends Nonpublic, Nonsectarian School

September 2008Demographic Data Corrections9 Demographic fields that may NOT be corrected District Name County District School Code School Name School Code Grade Level of Test Taken (enrollment grade may be changed, however) Braille test taken

September 2008Demographic Data Corrections10 How much does it cost? One set up fee of $630 –Regardless of number of administrations changed 16 cents per record –ALL students tested on the administration Additional cost for replacement reports and CD

September 2008Demographic Data Corrections11 Example Two administrations –1000 students tested on admin. 1 –5000 students tested on admin. 2 Correct 900 students on admin. 1 –Cost = $630 + (0.16 x 1000) = $790 Correct 3000 students on admin. 2 –Cost = $630 + (0.16 x 5000) = $1,430 Correct 900 students on admin. 1 plus Correct 3000 students on admin. 2 –Cost = $630 +(0.16 x 6000) = $1,590

September 2008Demographic Data Corrections12 Cost of Replacement Reports Report Cost per student tested in the admin. Student Report Paper Student Report PDF on DVD-ROM Student Record Label $1.50 $0.25 $0.80 Student Master List$0.60 Group Summary CAT/6 Survey, District level$0.85 Group Summary CAT/6 Survey, School level$0.85 Student Master List Summary CST, District level$0.60 Student Master List Summary CST, School level$0.60 Subgroup Summaries$0.85 Master List Summary: CST End-of-course results (mathematics and science) $0.60 Student Data File on CD-ROM$0.32

September 2008Demographic Data Corrections13 Timeline Submit Form –Form available on –Last day for submissions is October 10th System OPEN for corrections on September 23rd System CLOSED for corrections on October 31st –Last Day to request file download is October 30th, corrected file then must be uploaded by October 31st. Corrected STAR Internet reports to be posted December –Not the same as accountability reports

September 2008Demographic Data Corrections14 The Process Complete and submit form Obtain new password Access “STAR 2008 Administration” Data corrections –Online –Offline Match unmatched records (optional) –Online only “Approve – District Complete” –If this step is NOT completed NO data changes will be sent to CDE –Must be completed by 6:00 p.m. (PST) October 31

September 2008Demographic Data Corrections15 Online & Offline Updates Scenario OneScenario Two 1.Request and download file. 2.Edit data in file. 3.Upload corrected file. 1.Edit data online. 2.Submit online corrections. Scenario ThreeScenario Four 1.Edit data online. 2.Submit online corrections. 3.Request and download file. 4.Edit data in file. 5.Upload corrected file. 1.Request and download file 1. 2.Edit data online. 3.Submit online corrections. 4.Request and download file 2 5.Edit data in file 2. 6.Upload file 2.

September 2008Demographic Data Corrections16 Download & Upload Format Based on CD Data File Layout –Includes ALL data in one file –Includes additional control data fields Includes records for ALL administrations File includes CST, CMA and CAPA records (STS records not included)

September 2008Demographic Data Corrections17 Format of Data File Appendix C of demographic data corrections manual

September 2008Demographic Data Corrections18 Sample Data File Header Record – Do NOT remove or alter Trailer Record – Do NOT remove or alter

September 2008Demographic Data Corrections19 After Download Save a COPY of download file to desktop!!! Do NOT make online data changes in between downloading and uploading Use text editor to make data changes No Excel Keep data in same columns and sequence Do NOT remove Records Do NOT change fields UIN (3-22) and Control Data ( ) Do NOT adjust Header or Trailer records

September 2008Demographic Data Corrections20 Upload file Phase 1, File Check Unsuccessful –All records rejected –Possible errors Header record error Trailer record error Records deleted or added Latest download file not used for upload File format

September 2008Demographic Data Corrections21 Upload file Phase 1, File Check Successful –Proceed to Phase 2 Record Check –Only modified records will be checked

September 2008Demographic Data Corrections22 Upload file Phase 2, Record Check Data for entire record has to be valid Updates record if all data valid Rejects record if ANY data on the record is invalid sent to inform that Phase 2 has been completed

September 2008Demographic Data Corrections23 From: Subject: Student Demographic Edit File Status Notification Below is the file processing status for: STAR Student Demographic Edit Upload File Filename: PN543.1txt.txt Date Submitted: Thu Sep 06 11:18:36 EDT 2008 Submitter: Jonathan Halling Status: Error Total Number of Records: 51 Total Number of Accepted Records: 50 Total Number of Rejected Records: 1 Please return to [URL] to download the detailed error report for this file. Contact customer service at (800) if you need further assistance.

September 2008Demographic Data Corrections24 Resubmit Download data Locate records in error Correct errors Upload ENTIRE file –Not just the corrected error records

September 2008Demographic Data Corrections25 Software Demonstration Online Updates Matching Records Download & Upload Files

September 2008Demographic Data Corrections26 Login to 2008 Database

September 2008Demographic Data Corrections27 Welcome Screen

September 2008Demographic Data Corrections28 Online Corrections Search for Student

September 2008Demographic Data Corrections29 Online Corrections Search for Student Results

September 2008Demographic Data Corrections30 Online Corrections Update Student Data Cannot update Online Special test conditions Modifications and Accommodations Must do these corrections offline

September 2008Demographic Data Corrections31 Online Corrections Matching Records Matching only available online Grade 4 and 7 Writing – Multiple Choice CAT/6, CST, CMA

September 2008Demographic Data Corrections32 Online Corrections Matching Records

September 2008Demographic Data Corrections33 Offline Corrections Request File

September 2008Demographic Data Corrections34 Offline Corrections Download File Available the next day for download

September 2008Demographic Data Corrections35 Offline Corrections Edit File Text editor

September 2008Demographic Data Corrections36 Offline Corrections Upload File

September 2008Demographic Data Corrections37 Upload Messages Success Failure

September 2008Demographic Data Corrections38 Offline Corrections Check File Status Sample District

September 2008Demographic Data Corrections39 Approve

September 2008Demographic Data Corrections40 Final Step Approve – District Complete –Sends data for inclusion in December Internet posting –Sends invoice from ETS

September 2008Demographic Data Corrections41 Score uncoded and rescore miscoded End-of-course math or science tests Two Options –Demographic Data Corrections –Hand Score

September 2008Demographic Data Corrections42 Data CorrectionsHand Scoring Question: Cost to district for scoring individual students? Zero additional cost …. if district is already performing Demographic Data Corrections to correct other data. $52 per student Question: Is updated data sent to CDE for inclusion in Internet data posting and API/AYP calculations? YES.NO Question: Are updated Summary reports, data CD, etc. available? YESNO Question: New score notification (Student Master List, Student Record Label, data CD, etc.)? YES Student Master List, Student Record Label, and the student data file CD available for an additional charge YES Letter will be sent to the district STAR coordinator containing the new/revised scores. Question: Are updated STAR Student Reports available? YES Paper and PDF available NO Data Corrections vs. Hand Scoring FAQs for EOC Math or Science

September 2008Demographic Data Corrections43 Questions?

September 2008Demographic Data Corrections44 UPCOMING STAR Webcasts October 239:00 a.m. –Ordering 2009 STAR Materials November 199:00 a.m.– 2009 STAR Pre-ID