1. Presenters: Mike McDaniel and Mark Hansen
2011 STAR Pre-ID Workshop
November 17, 2010
START TIME 9:00 a.m.
Presenters: Mike McDaniel and Mark Hansen
2011 STAR Pre-ID || Slide 1
November 2010

2. Objectives District STAR coordinators will know:
What data are necessary to Pre-ID
CST and CMA Writing administration(s)
CST, CMA, CAPA, STS multiple-choice administration(s)
EAP Essay administration
How and when to submit data
The benefits of
Supplemental Order/Late Label process
Extended Pre-ID Data Corrections process
2011 STAR Pre-ID || Slide 2
November 2010

3. Agenda 2011 Reminders Pre-ID options and charges
How to Pre-ID for each administration
CST and CMA Writing
Multiple Choice
Early Assessment Program (EAP) Essay
Data review and data rules
BREAK
Timeline
File format and upload process
Online data entry
Late/Supplemental Labels
Extended Pre-ID Data Corrections
2011 STAR Pre-ID || Slide 3
November 2010

4. 2011 Pre-ID Reminders
2011 STAR Pre-ID || Slide 4
November 2010

5. 2011 What’s New
The California Writing Standards Test (CST for Writing) and the California Modified Writing Standards Test (CMA for Writing) for grade four have been reinstated.
Three new California Modified Assessment (CMA) multiple-choice tests will be available beginning in 2011 for CMA-eligible students:
Grade ten, CMA for English–Language Arts
(ELA) (Grade 10)
Grade eleven, CMA for ELA (Grade 11)
Grade eight through eleven CMA for Geometry
New Field 221, “CMA Student will take CST end-of-course test”
2011 STAR Pre-ID || Slide 5
November 2010

6. 2011 What’s New, continued District Data Summary
The “District Data Summary” report displays a breakdown of student counts within selected fields within a selected multiple-choice test administration
Missing Demographic Report
Will no longer be ed to District STAR Coordinators
Will now be generated by Pre-ID load and will reside on the STAR Management System
2011 STAR Pre-ID || Slide 6
November 2010

7. 2011 Reminders
Charge for CST/CMA, CAPA Pre-ID and address printed on CST/CMA, CAPA Student Reports
Charge for STS Pre-ID and address printed on STS Student Report
Access to data after Pre-ID cutoff date
Able to edit student demographic data
Unable to delete file or individual student records
Review all field changes
2011 STAR Pre-ID || Slide 7
November 2010

8. 2011 Reminders, continued Supplemental/Late labels
In grades 3 and 8–11, CMA has separate test booklet/answer documents from CSTs.
In grades 4–7 CMA, answer documents are combined with CST.
Each student Pre-ID’d for CMA in grades 8–11 will also receive a CST answer document.
Exception: If field 221 = “N” in grades 9 and 10, then no CST answer document created
2011 STAR Pre-ID || Slide 8
November 2010

9. 2011 Reminders, continued
Combination CST and CMA test takers not identified for one of the two tests at Pre-ID cutoff will have to have the non-Pre-ID’d test hand-marked.
Grades 3 and 8–11
Minimal demographics required
STS test takers not identified at Pre-ID cutoff will have to have the non-Pre-ID’d test hand-marked.
Full demographics required.
2011 STAR Pre-ID || Slide 9
November 2010

10. Pre-ID Options and Charges
2011 STAR Pre-ID || Slide 10
November 2010

11. Pre-ID Options Documents Advantage: Documents are pre-coded
Disadvantage: Data required approximately 8 weeks prior to testing
Labels
Advantage: Later submission of data (approximately 5 weeks prior to testing)
Disadvantage: Time spent to apply labels to answer documents
2011 STAR Pre-ID || Slide 11
November 2010

12. Late/Supplemental Labels
Pre-ID Options
Late/Supplemental Labels
Advantage
Data submitted minimum of 7 calendar days prior to selected LAST day of testing
Reduces or eliminates hand-marking demographic data
Disadvantage
Additional shipment to the district
Additional charge $0.44 vs $0.38
2011 STAR Pre-ID || Slide 12
November 2010

13. Pre-ID Charges Documents and labels CST/CMA Writing: No charge
EAP Essay: No charge
CST/ CMA Multiple choice
$0.38 per student
CAPA
STS
Supplemental/Late Labels
CST and CMA Writing, EAP Essay, CST/CMA, CAPA, and STS: $0.44 per student
2011 STAR Pre-ID || Slide 13
November 2010

14. Pre-ID Charges Optional Parent/Guardian address:
Additional $0.22 per report
Address printed on CST, CMA, CAPA, and STS individual Student Reports
Example: Grade 4 student receiving CST, CMA, and STS reports
Purchase order (P.O.) required for all Pre-ID
One P.O. to cover all Pre-ID charges
2011 STAR Pre-ID || Slide 14
November 2010

15. Reminder 2011 Pre-ID No P.O. = No Pre-ID
Send P.O. for “STAR Pre-ID Services” to ETS:
Mail — Systron Drive Concord, CA Attn: STAR TAC
Fax —
2011 STAR Pre-ID || Slide 15
November 2010

16. How to Pre-ID for Each Administration
2011 STAR Pre-ID || Slide 16
November 2010

17. CST and CMA Writing Application Administrations
Separate file(s) from multiple-choice Pre-ID file(s)
Include grades 4 and 7 students only
Students in grades 4 and 7 taking CST for ELA or CMA for ELA
Students in grades 4 and 7 assessed with CAPA should NOT be included
Multiple-choice test administration period (Pos )
Leave BLANK
Writing test date (Pos )
“01” if file contains students testing on March 1
“02” if file contains students testing on May 3
Requires minimal demographic data to be submitted
2011 STAR Pre-ID || Slide 17
November 2010

18. CST and CMA Writing Application Administrations
Minimal Data Required
Test Program ID
County/District Code
School Code
Grade Enrolled
Last Name
First Name
CMA for ELA (218)
Date of Birth (Month)
Date of Birth (Day)
Date of Birth (Year)
Gender
SSID
Writing Admin Number (01, 02)
Student ID locally assigned (optional)
2011 STAR Pre-ID || Slide 18
November 2010

19. Multiple-Choice Administrations
Separate file for each administration
Multiple-Choice Test Administration Period (Pos 214–215)
“01” – “08”
Writing Test Date (Pos 216–217)
Leave BLANK
Include students in all grades
Students in grades 4, 7, and 11 who may have already been Pre-ID’d for CST Writing, CMA Writing, and EAP Essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration
2011 STAR Pre-ID || Slide 19
November 2010

20. Multiple-Choice Administrations (Continued)
Students assessed with CST only
Leave CAPA test (Pos 211) and CMA tests (Pos 218–220) BLANK
Grades 2 and 3
Each record will create a Pre-ID test booklet or label
Grades 4–11
Each record will create a Pre-ID answer document or label
2011 STAR Pre-ID || Slide 20
November 2010

21. Multiple-Choice Administrations (Continued)
Students assessed with CMA only
Disability code (Pos 189–191) must NOT equal “000”
Leave CAPA test (Pos 211) BLANK
Leave Special Education Exit Date (Pos 239–246) BLANK
Grade 3
“Y” if Student will be assessed with CMA–ELA (Pos 218)
“Y” if Student will be assessed with CMA–Math (Pos 219)
Leave CMA–Science (Pos 220) BLANK
Each record will create Pre-ID CMA test booklet or label
Grade 4
Each record will create a Pre-ID answer document or label
Grade 5
“Y” if Student will be assessed with CMA–Science (Pos 220)
2011 STAR Pre-ID || Slide 21
November 2010

22. Multiple-Choice Administrations (Continued)
Students assessed with CMA only
Grade 6
“Y” if Student will be assessed with CMA–ELA (Pos 218)
“Y” if Student will be assessed with CMA–Math (Pos 219)
Each record will create a Pre-ID answer document or label
Grade 7
2011 STAR Pre-ID || Slide 22
November 2010

23. Multiple-Choice Administrations (Continued)
Students assessed with CMA only
Grade 9
“Y” if Student will be assessed with CMA–ELA (Pos 218)
“Y” if Student will be assessed with CMA–Math (Pos 219)
“N” CMA student will take CST end-of-course (EOC) test
(Pos 221)
Each record will create a Pre-ID answer document or label
Grade 10
“Y” if Student will be assessed with CMA–Science (Pos 220)
“N” CMA student will take CST EOC test
2011 STAR Pre-ID || Slide 23
November 2010

24. Multiple-Choice Administrations (Continued)
Students assessed with a combination of CST and CMA
Grade 3
Indicate in Pos 218 and 219 which content area will be assessed with CMA
Disability code (Pos 189–191) must NOT equal “000”
Leave Pos 211 and 220 BLANK
Each record will create Pre-ID CST and CMA booklets or 2 labels
Grade 4
Each record will create a Pre-ID answer document or label
Grade 5
Indicate in Pos 218, 219, and 220 which content area(s) will be assessed with CMA
Leave Pos 211 BLANK
2011 STAR Pre-ID || Slide 24
November 2010

25. Multiple-Choice Administrations (Continued)
Students assessed with a combination of CST and CMA
Grade 6
Indicate in Pos 218 and 219 which content area will be assessed with CMA
Disability code (Pos 189–191) must NOT equal “000”
Leave Pos 211 and 220 BLANK
Each record will create a Pre-ID answer document or label
Grade 7
Grade 8
Indicate in Pos 218, 219 and 220 which content area(s) will be assessed with CMA
Indicate in Pos 221 if the student will take a CST EOC Test
Leave Pos 211 BLANK
Each record will create two Pre-ID answer documents or labels
2011 STAR Pre-ID || Slide 25
November 2010

26. Multiple-Choice Administrations (Continued)
Students assessed with a combination of CST and CMA
Grade 9
Indicate in Pos 218 and 219 which content area(s) will be assessed with CMA
Disability code (Pos 189–191) must NOT equal “000”
Leave Pos 211 and 220 BLANK
Indicate in Pos 221 if the student will take a CST EOC Test
Each record will create two Pre-ID answer documents or labels
Grade 10
Indicate in Pos 218, 219 and 220 which content area(s) will be assessed with CMA
Leave Pos 211 BLANK
Grade 11
Indicate in Pos 218, 219 which content area(s) will be assessed with CMA
2011 STAR Pre-ID || Slide 26
November 2010

27. Multiple-Choice Administrations (Continued)
Students assessed with CAPA
Grades 2–11
“Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211)
Disability code (Pos 189–191) must NOT equal “000”
Each record will create a Pre-ID CAPA answer document or label
2011 STAR Pre-ID || Slide 27
November 2010

28. Multiple-Choice Administrations (Continued)
Students assessed with STS in addition to CST and/or CMA
Grades 2 and 3
“Y” if Student will also be assessed with the STS (Pos 29)
Not valid for students assessed with CAPA
Student must be Spanish-speaking English learner
Creates an additional Pre-ID STS test booklet or label
Grades 4–11
Creates an additional Pre-ID STS answer document or label
2011 STAR Pre-ID || Slide 28
November 2010

29. EAP Writing Essay Administration
Separate file from multiple-choice Pre-ID file(s)
Include grade 11 students only
Students in grade 11 assessed with CAPA should NOT be included
Multiple-Choice Test Administration Period
Leave BLANK (Pos 214–215)
Writing Test Date (Pos 216–217)
“03”
Requires minimal demographic data to be submitted
2011 STAR Pre-ID || Slide 29
November 2010

30. EAP Writing Essay Administration
Minimal Data Required
Test Program ID
County/District Code
School Code
Grade Enrolled
Last Name
First Name
Date of Birth (Month)
Date of Birth (Day)
Date of Birth (Year)
Gender
SSID
Writing Admin Number (03)
Student ID locally assigned (optional)
2011 STAR Pre-ID || Slide 30
November 2010

31. Transfer a Student Pre-ID Record from School to School
2011 STAR Pre-ID || Slide 31
November 2010

32. Transfer a Student Pre-ID Record from School to School
Pre-ID allows users to transfer students from one school to another within the same school district after Pre‑ID data has been extracted and before the supplemental order/late label cutoff date.
The process will create a late label for the transferred student
2011 STAR Pre-ID || Slide 32
November 2010

33. Transfer a Student Pre-ID Record From School to School
Select the Search Student Profile link in the left navigation bar.
Enter search criteria in at least one of the Primary Search fields.
Enter search criteria in any of the Secondary Search fields to narrow the search.
Select Search to perform the search.
2011 STAR Pre-ID || Slide 33
November 2010

34. Transfer a Student Pre-ID Record From School to School
If the student’s data can be accessed, select the Transfer button at the bottom of the page.
When student data has been extracted, a message appears under the school district name on the top of the page. Message includes a reminder that you may need to later make changes to demographics (e.g. school CBEDS date).
and the Transfer button appears at the bottom of the page.
Select OK on the “Are you sure you want to transfer this student” alert box.
2011 STAR Pre-ID || Slide 34
November 2010

35. Transfer a Student Pre-ID record from School to School
In the Student Profile form that appears, change the school in the School dropdown list and update.
Enter data in fields, as appropriate.
An notification will be sent to the district STAR coordinator for any state-required fields that are left blank.
When entries are complete, select Submit to submit and exit out of the Transfer Student Profile form.
2011 STAR Pre-ID || Slide 35
November 2010

36. Transfer a Student Pre-ID Record from School to School (Transfer in Bulk)
Use the file upload process described starting on page 19 of the 2011 Pre-ID Manual.
View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link.
Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer.
2011 STAR Pre-ID || Slide 36
November 2010

37. Transfer a Student Pre-ID Record from School to School (Transfer in Bulk)
Select a student to transfer on the “Pre-ID Error Report” page.
Select the Transfer button.
Transfer/Get Next Errored Record to save changes and open the next student record or Transfer/Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that was just entered.
Check the boxes of the students to transfer.
Select the Bulk Transfer button.
Select OK on the “Are you sure you want to bulk transfer students?” alert box.
2011 STAR Pre-ID || Slide 37
November 2010

38. 2011 Pre-ID Data Review and Data Rules
2011 STAR Pre-ID || Slide 38
November 2010

39. Pre-ID Layout Pre-ID Documentation Download from CDE Web site
Pre-ID Instructions Manual
Released with software November 22
2011 STAR Pre-ID || Slide 39
November 2010

40. 2011 Pre-ID Changes
2011 STAR Pre-ID || Slide 40
November 2010

41. Pre-ID Data Reminders Handling Illegal Characters
Non-alphanumeric characters
Student name
Records are written to error table
Districts MUST clean up these records
If character is not removed record will NOT be used to Pre-ID
Delivery name
If character is not removed record WILL still be used to Pre-ID
Character will be removed when data extracted on Pre-ID cutoff date
2011 STAR Pre-ID || Slide 41
November 2010

42. Pre-ID Data Reminders Student’s Street Address
Valid characters extended to include six special characters
Number symbol #
Period .
Forward slash /
Hyphen –
Ampersand &
Apostrophe '
2011 STAR Pre-ID || Slide 42
November 2010

43. Demographic Fields to Be Hand-Marked on 2011 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections
Submit form prior to uploading data to avoid records being reported as being “in error.”
Allow 24 hours after submitting form before loading data.
Data may be added online after the Pre-ID cutoff date using Extended Pre-ID Data Corrections, or hand-marked on answer documents
2011 STAR Pre-ID || Slide 43
November 2010

44. Pre-ID Data Review Test Program ID (Pos 1)
Must be “1”
County/District Code (Pos 22–28)
Must be the 7-digit CD code of district uploading data
Student will also be assessed with STS (Pos 29)
Grades 2–11 only
Primary Language must be “01” (Spanish) AND English Proficiency must be “EL ” (English Learner)
Only include “Y” for students that the district will test with STS
Required to take STS if they:
Are receiving instruction in Spanish OR
Will have attended U.S. schools less than 12 cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish)
At the option of the school district:
Any other Spanish-speaking English learners
2011 STAR Pre-ID || Slide 44
November 2010

45. Pre-ID Data Review Delivery Name (Pos 61–80) Delivery Code (Pos 81–90)
Used to sort Pre-ID docs/labels
Documents are shrink-wrapped by “Delivery name”
Usually a teacher or classroom name
Converts nonalpha characters to blank
Delivery Code (Pos 81–90)
Alternative or additional field to determine sort order of Pre-ID documents/labels
Documents NOT shrink-wrapped by “Delivery code”
Usually a classroom number
Field converted to blank if contents include alpha (A–Z, a–z) characters
2011 STAR Pre-ID || Slide 45
November 2010

46. Must be a valid grade for the school
Pre-ID Data Review
Grade (Pos 91–92)
Must be a valid grade for the school
Check school district Profile data
Enrollment grade of student
No out-of-level testing allowed
Student’s name (Last, First, Middle initial) (Pos 93–113)
If nonalpha character is not corrected record will NOT be used to Pre-ID
Student’s ID Number locally assigned—optional (Pos 114–123)
2011 STAR Pre-ID || Slide 46
November 2010

47. Pre-ID Data Review SSID (Pos 133–142) Statewide Student Identifier
Required for all students
Used to match grade 4 and 7 Writing with multiple-choice test
Used to match grade 3 and 8–11 CMA
Used to match grade 11 EAP Essay with multiple-choice test
Hispanic or Latino (Pos 143 )
Mark each with a “Y” or “N”
Parent Education Level (Pos 167–168)
Highest education level of most educated parent/ guardian
2011 STAR Pre-ID || Slide 47
November 2010

48. Pre-ID Data Review Program Participation (Pos 177–180)
Mark each with a “Y” or “N”
NSLP (Pos 185)
English Learner date first enrolled in school in the United States (Pos 192–199)
Required only if English Proficiency is “EL ” (English Learner)
R-FEP Date Reclassified (Pos 200–207)
Required only if English Proficiency is “RFEP” (reclassified fluent English proficient)
R-FEP student scored Proficient or Advanced 3 years on ELA CST (Pos 208)
After reclassification
Do not need to be 3 consecutive years
Leave BLANK for grades 2–4
2011 STAR Pre-ID || Slide 48
November 2010

49. Pre-ID Data Review
English Learner enrolled in school in the United States less than 12 months at time of testing (Pos 209)
“Y” or leave blank
Required only if English Proficiency is “EL ” (English learner)
Student with significant cognitive disability will be assessed with CAPA (Pos 211)
“Y” will cause CAPA document to be Pre-ID’d
Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents
Blank will cause a Pre-ID CST or CMA document or label to be printed
2011 STAR Pre-ID || Slide 49
November 2010

50. Pre-ID Data Review CBEDS District (Pos 212) and School (Pos 213)
Continuous enrollment from October to first day of testing
Multiple-choice test administration (Pos 214–215)
Must contain leading zero
School must have an order for the administration
If MC admin is completed leave Writing administration BLANK
Writing test administration (Pos 216–217)
School must have order for the administration
Use “03” for EAP Essay
If Writing administration is completed, leave multiple-choice administration BLANK
2011 STAR Pre-ID || Slide 50
November 2010

51. Pre-ID Data Review Student will be assessed with CMA–ELA (Pos 218)
Valid for grades 3–11
Disability code (Pos 189–191) must NOT equal “000”
At grade 3, creates a Pre-ID CMA test booklet
Student will be assessed with CMA–Math (Pos 219)
At grade 3 creates a Pre-ID CMA test booklet
For grade 3, if both CMA–ELA and CMA–Math are “Y,” a Pre-ID CST test booklet will NOT be created
Student will be assessed with CMA–Science (Pos 220)
Valid for grades 5, 8, and 10 only
CMA student will take a CST end of course test (Pos 221)
Y or N
2011 STAR Pre-ID || Slide 51
November 2010

52. Pre-ID Data Review
Student receives special education services at an NPS (Pos 231)
Only valid if Primary Disability is not “000”
If school code is “ ” then this field must be “Y”
NPS school code (Pos 232–238)
7-digit code obtained from CDE Web site
Exit Date from Special Education Services (Pos 239–246)
Format CCYYMMDD
Valid Range to
Only valid if primary disability is “000”
Not required for all primary disability “000”
Students who have never received special education services
2011 STAR Pre-ID || Slide 52
November 2010

53. Pre-ID Data Review
Enter county and district codes for students with IEPs if student’s residence is other than where student attends school/receives services (Pos 247–253)
Only required for students with IEPs who are enrolled in a school or county office of education program but reside in another district
Must be a valid County/District code
Only valid if Primary Disability is not “000”
Leave blank if student resides in the district where instruction is being provided
Leave blank for all other students
2011 STAR Pre-ID || Slide 53
November 2010

54. Parent/Guardian address data (Pos 331–421)
Pre-ID Data Review
Parent/Guardian address data (Pos 331–421)
Charged per student, additional charge for STS
Address printed on STAR Student Reports
CST, CMA, CAPA, and STS
Customer Pre-ID Data Field (Pos 422–500)
Any alphanumeric data
Data returned on district’s CD
2011 STAR Pre-ID || Slide 54
November 2010

55. Questions Break — 15 minutes
2011 STAR Pre-ID || Slide 55
November 2010

56. Timeline CST/CMA Writing and EAP Essay
Pre-ID Cutoff Date
Feb 25
March 1
March 2
March 24
March 31
New Pre-ID Order
Additional Pre-ID Order
Upload file or enter online Grades 4 and 7
Upload file or enter online Grades 4 and 7
New Pre-ID Order
CST/CMA Writing and first day for EAP Essay
CST/CMA Writing makeup day
Last day for EAP Essay Pre-ID
Last Day for CST/CMA Writing Pre-ID
Last day for EAP testing
Additional Pre-ID Order
Upload file or enter online Grade 11
Upload file or enter online Grade 11
2-day blackout period
2011 STAR Pre-ID || Slide 56
November 2010

57. Multiple-Choice Administration
Timeline
Multiple-Choice Administration
Pre-ID Cutoff Date
First Day of Testing
Supplemental/Late Pre-ID Cutoff Date
Last Day of Testing
New Pre-ID Order
Edit using Extended Pre-ID Data Corrections
Download file and upload with edits or edit online
Upload file or enter online
2 day Blackout Period
Edit using Extended Pre-ID Data Corrections
Additional Order
Download file and upload with edits, or edit online
Upload file or enter online
Approx. 6–9 Weeks
Approx. 3 Weeks
1 Week
2011 STAR Pre-ID || Slide 57
November 2010

58. Data Extracted for Pre-ID
Administration set up as Pre-ID Type “Documents”
Database will be searched automatically for new data records on the following dates:
Pre-ID document cutoff date
Pre-ID documents will be produced at 38 cents rate
21 days later on the regular Pre-ID label cutoff date
Pre-ID labels will be produced at 38 cents rate
7 days prior to selected last day of testing
Pre-ID labels will be produced at 44 cents rate
2011 STAR Pre-ID || Slide 58
November 2010

59. Data Extracted for Pre-ID
Administration set up as Pre-ID type “Labels”
Database will be searched automatically for new data records on the following dates:
Pre-ID cutoff date
Pre-ID labels will be produced at 38 cents rate
7 days prior to last day of testing
Pre-ID labels will be produced at 44 cents rate
2011 STAR Pre-ID || Slide 59
November 2010

60. What would you do to avoid hand-marking an answer document?
Question Time
A new student enters the school district prior to the Pre-ID document cutoff date but you do not have all the student’s demographic data.
What would you do to avoid hand-marking an answer document?
2011 STAR Pre-ID || Slide 60
November 2010

61. What would you do to avoid hand-marking an answer document?
Question Time
A new student enters the school district 10 days prior to first day of testing but you do not have all the student’s demographic data.
What would you do to avoid hand-marking an answer document?
2011 STAR Pre-ID || Slide 61
November 2010

62. Question Time
A student’s NSLP information was left blank when data were submitted for Pre-ID. The administration on which the student is testing has started and the school district has now obtained these data.
Can these data be associated with the student without the school district incurring a charge?
If so, how?
2011 STAR Pre-ID || Slide 62
November 2010

63. Question Time
A student’s NSLP information was left blank when data were submitted for Pre-ID. The administration in which the student is being tested ended yesterday and school district has now obtained these data.
Can these data be associated with the student without the district incurring a charge?
If so, how?
2011 STAR Pre-ID || Slide 63
November 2010

64. Question Time
A student moves to another school in the same school district after the Pre-ID cutoff date and before the first day of testing.
Do you need to obtain a new answer document or label?
Can the original Pre-ID answer document or label be sent to, and used at, the student’s new school? If so, what else needs to be done in order to have correct demographic data for this student?
2011 STAR Pre-ID || Slide 64
November 2010

65. Valid File Formats Fixed format (.txt)
Positions provided in the Pre-ID Layout document at
Comma separated (.csv)
Fields in same order as described in Pre-ID Layout document
Excel spreadsheet (.xlsx, .xls)
Templates available
Use either template on sms.html
All columns defined as TEXT
Same formats as last year.
Excel spreadsheet will need to have a “Space” in the last column in order to load correctly.
Pre-ID layout has been available for several weeks on CDE’s web site.
2011 STAR Pre-ID || Slide 65
November 2010

66. One Administration Only Per File
CST/CMA Writing Administration
Code Writing Administration “01” or “02”
Leave Multiple-Choice Administration BLANK
EAP Essay Administration
Code Writing Administration = “03”
Multiple-Choice Administrations
Leave Writing Administration BLANK
Code Multiple-Choice Administration = “01,” “02,” etc.
2011 STAR Pre-ID || Slide 66
November 2010

67. Pre-ID File Load Step 1 Send P.O. for “STAR Pre-ID Services” to ETS:
Mail — Systron Drive Concord, CA Attn: STAR TAC
Fax —
Step 2
Extract data from Student Information System and format as .txt, .xlsx, .xls, or .csv file
Step 3
Submit “Demographic Fields to Be Hand-Marked on 2011 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable
CSIS Information
All California LEAs planning to Pre-ID for the STAR Assessment in are requested to first submit their student Pre-ID data to CSIS as part of the Pre-ID process. The resulting feedback and detailed data analysis from CSIS will enable LEAs to refine their Pre-ID data prior to submitting their Pre-ID files directly to the test contractor, Educational Testing Service (ETS).  
The CSIS data editing and reporting service will validate data used in your Academic Performance Index (API) and Adequate Yearly Progress (AYP) calculations.  CSIS will begin offering training sessions in November.  The LEA should plan to participate in CSIS training prior to their normal Pre-ID submission timeline to their testing vendor. CSIS further recommends your agency allow a minimum of two weeks prior to your ETS submission window to allow for sufficient time to correct validation errors.
Beginning November 1, 2004 you may use this url, to register and obtain more information on the CSIS Data Editing service for Pre-ID.  Attendance in a training session will require prior registration.  All training will be conducted through the internet utilizing Webex. Webex training allows for the LEA to remain in their local office and give staff the opportunity to attend a training session with out travel.  
 Should you have any questions about the CSIS Data Editing service for Pre-ID, please contact CSIS Support at or phone at  
ETS recommends submitting data to CSIS PRIOR to submitting to ETS.
CSIS will NOT send your data to ETS for you!!
Upload through the web site – If you use the same filename twice the second time will give you the option of Appending data or Replacing all the data. Replace will DELETE all data from the previous file regardless of whether it is contained in the new file or not.
2011 STAR Pre-ID || Slide 67
November 2010

68. Step 4 Step 5 Pre-ID File Load Log in to the STAR Management System
Step 5
Access the Pre-ID “Terms and Conditions” option
CSIS Information
All California LEAs planning to Pre-ID for the STAR Assessment in are requested to first submit their student Pre-ID data to CSIS as part of the Pre-ID process. The resulting feedback and detailed data analysis from CSIS will enable LEAs to refine their Pre-ID data prior to submitting their Pre-ID files directly to the test contractor, Educational Testing Service (ETS).  
The CSIS data editing and reporting service will validate data used in your Academic Performance Index (API) and Adequate Yearly Progress (AYP) calculations.  CSIS will begin offering training sessions in November.  The LEA should plan to participate in CSIS training prior to their normal Pre-ID submission timeline to their testing vendor. CSIS further recommends your agency allow a minimum of two weeks prior to your ETS submission window to allow for sufficient time to correct validation errors.
Beginning November 1, 2004 you may use this url, to register and obtain more information on the CSIS Data Editing service for Pre-ID.  Attendance in a training session will require prior registration.  All training will be conducted through the internet utilizing Webex. Webex training allows for the LEA to remain in their local office and give staff the opportunity to attend a training session with out travel.  
 Should you have any questions about the CSIS Data Editing service for Pre-ID, please contact CSIS Support at or phone at  
ETS recommends submitting data to CSIS PRIOR to submitting to ETS.
CSIS will NOT send your data to ETS for you!!
Upload through the web site – If you use the same filename twice the second time will give you the option of Appending data or Replacing all the data. Replace will DELETE all data from the previous file regardless of whether it is contained in the new file or not.
2011 STAR Pre-ID || Slide 68
November 2010

69. 2011 STAR Pre-ID || Slide 69
November 2010

70. Step 6 Step 7 Pre-ID File Load Enter P.O. Number
Accept Terms and Conditions
Step 7
Upload Pre-ID Data file
CSIS Information
All California LEAs planning to Pre-ID for the STAR Assessment in are requested to first submit their student Pre-ID data to CSIS as part of the Pre-ID process. The resulting feedback and detailed data analysis from CSIS will enable LEAs to refine their Pre-ID data prior to submitting their Pre-ID files directly to the test contractor, Educational Testing Service (ETS).  
The CSIS data editing and reporting service will validate data used in your Academic Performance Index (API) and Adequate Yearly Progress (AYP) calculations.  CSIS will begin offering training sessions in November.  The LEA should plan to participate in CSIS training prior to their normal Pre-ID submission timeline to their testing vendor. CSIS further recommends your agency allow a minimum of two weeks prior to your ETS submission window to allow for sufficient time to correct validation errors.
Beginning November 1, 2004 you may use this url, to register and obtain more information on the CSIS Data Editing service for Pre-ID.  Attendance in a training session will require prior registration.  All training will be conducted through the internet utilizing Webex. Webex training allows for the LEA to remain in their local office and give staff the opportunity to attend a training session with out travel.  
 Should you have any questions about the CSIS Data Editing service for Pre-ID, please contact CSIS Support at or phone at  
ETS recommends submitting data to CSIS PRIOR to submitting to ETS.
CSIS will NOT send your data to ETS for you!!
Upload through the web site – If you use the same filename twice the second time will give you the option of Appending data or Replacing all the data. Replace will DELETE all data from the previous file regardless of whether it is contained in the new file or not.
2011 STAR Pre-ID || Slide 70
November 2010

71. 2011 STAR Pre-ID || Slide 71
November 2010

72. Step 7 — File Submission Process Overview (1)
File checked for acceptable format (Excel, text, comma-separated)
File placed in queue for next data validation job
Normally processed within two hours but guaranteed next day
sent with status of file and error report (if necessary)
2 step process.
check for valid file type
Check each record
2011 STAR Pre-ID || Slide 72
November 2010

73. File Upload Error Message
2011 STAR Pre-ID || Slide 73
November 2010

74. Common Reasons for File Rejection
Filename not unique
Suggested file naming convention
Countydistrictname_Admin_Version_2011.extension
AlamedaCOE_W01_V1_2011.txt
AlamedaCOE_MC01_V1_2011.xls
Record Length
Text file must be padded with spaces to 600 characters
Excel file must have a space in last column (CJ) on each row
Comma-separated files must have correct number of commas (84)
Commas in data
Must NOT be included in Excel and .csv files
2011 STAR Pre-ID || Slide 74
November 2010

75. Step 7 — File Submission Process Overview (2)
If there are data errors in the file, return to STAR Management System to review detailed error reports; then either
Delete original file, correct errors, and resubmit entire file (with new name) Or,
Alter individual records on screen using the detailed error report screens
Message sent when step 2 completed.
Options to correct errors.
2011 STAR Pre-ID || Slide 75
November 2010

76. 2011 STAR Pre-ID || Slide 76
November 2010

77. 2011 STAR Pre-ID || Slide 77
November 2010

78. 2011 STAR Pre-ID || Slide 78
November 2010

79. Duplicate Records SSID checked within the school district
All the following data matches a record already loaded within the school district:
Test Administration
Student Last Name
Student First Name
Grade
Date of Birth (day, month, year)
A duplicate record is determined by the fields listed on the screen.
ALL fields on the new record must be EXACTLY the same as those on the database.
So, if a student MOVES school and you submit a record with a NEW school code for the student it will NOT be considered a duplicate.
2011 STAR Pre-ID || Slide 79
November 2010

80. 2011 STAR Pre-ID || Slide 80
November 2010

81. 2011 STAR Pre-ID || Slide 81
November 2010

82. Examples of Errors Invalid date of birth Invalid data in any field
Blank EL Date Enrolled when student’s English Proficiency = EL (English learner)
Blank R-FEP Date Reclassified when student’s English Proficiency = RFEP (reclassified fluent English proficient)
Blank data for: NSLP, SSID, Gender, Primary Disability, Primary Language, Hispanic or Latino, CBEDS (district and school)
Only if “Demographic Fields to Be Hand-Marked on 2011 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form not submitted to ETS
A record is written to the error table if:
Any data is INVALID (I.e. it has data outside the allowable range specified in the Pre-ID layout)
BLANK data fields are NOT considered to be errors and are written to the database, NOT the error table.
2011 STAR Pre-ID || Slide 82
November 2010

83. Other Common Data Errors
Miscoded multiple-choice administration
Administration does not exist
No order for the school/administration
Missing leading zeros
Invalid CDS Code
Student
Student’s County/District Code of Residence
2011 STAR Pre-ID || Slide 83
November 2010

84. Upload Data file Prior to Pre-ID Cutoff Date
Clean Records
Database
Error Records
Error Table
.TXT .XLSX .XLS .CSV
Data Validation Process
Build 1 (Auto)
Shows upload of file to the STAR management system
Mouse Click on Excel spreadsheet icon & Excel will display a data file
Mouse click elsewhere and the 2nd build will occur
Build 2 (Mouse)
Assuming that the file is an acceptable format the “Data validation” process is kicked off in the background
Build 3 (Mouse)
“Clean records” written to database
Build 4(Mouse)
“Error records” written to an error table (separate from the database)
Build 5 (mouse)
“Duplicate records” are REJECTED and not written anywhere. The ORIGINAL record is retained. NO updates are made to the original record.
An indicator of the file used to upload data is also recorded on the database so that a district may delete ALL records submitted from a file at any time.
Duplicate Records
Error Table
2011 STAR Pre-ID || Slide 84
November 2010

85. Online Edit Errors Prior to Pre-ID Cutoff Date
Clean Records
Database
Error Table
Edit Records
Data Validation Process
Error Records
Error Table
If you have a small number of records to correct it may be quicker to make these corrections on screen.
ALL data must be corrected on a record for it to be stored in the database.
2011 STAR Pre-ID || Slide 85
November 2010

86. 2011 Pre-ID Online Data Entry
2011 STAR Pre-ID || Slide 86
November 2010

87. Pre-ID Data Submission
Step 1: Send P.O. for “STAR Pre-ID Services” to ETS:
Mail — Systron Drive Concord, CA Attn: STAR TAC
Fax —
Step 2
Submit “Demographic Fields to Be Hand-Marked on 2011 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable
CSIS Information
All California LEAs planning to Pre-ID for the STAR Assessment in are requested to first submit their student Pre-ID data to CSIS as part of the Pre-ID process. The resulting feedback and detailed data analysis from CSIS will enable LEAs to refine their Pre-ID data prior to submitting their Pre-ID files directly to the test contractor, Educational Testing Service (ETS).  
The CSIS data editing and reporting service will validate data used in your Academic Performance Index (API) and Adequate Yearly Progress (AYP) calculations.  CSIS will begin offering training sessions in November.  The LEA should plan to participate in CSIS training prior to their normal Pre-ID submission timeline to their testing vendor. CSIS further recommends your agency allow a minimum of two weeks prior to your ETS submission window to allow for sufficient time to correct validation errors.
Beginning November 1, 2004 you may use this url, to register and obtain more information on the CSIS Data Editing service for Pre-ID.  Attendance in a training session will require prior registration.  All training will be conducted through the internet utilizing Webex. Webex training allows for the LEA to remain in their local office and give staff the opportunity to attend a training session with out travel.  
 Should you have any questions about the CSIS Data Editing service for Pre-ID, please contact CSIS Support at or phone at  
ETS recommends submitting data to CSIS PRIOR to submitting to ETS.
CSIS will NOT send your data to ETS for you!!
Upload through the web site – If you use the same filename twice the second time will give you the option of Appending data or Replacing all the data. Replace will DELETE all data from the previous file regardless of whether it is contained in the new file or not.
2011 STAR Pre-ID || Slide 87
November 2010

88. Pre-ID Data Submission
Step 3: Log in to the STAR Management System
Step 4: Access the Terms and Conditions link from the Pre-ID area of the left navigation bar
Step 5
Enter P.O. number
Accept Terms and Conditions screen
Step 6
Enter student data on screen
CSIS Information
All California LEAs planning to Pre-ID for the STAR Assessment in are requested to first submit their student Pre-ID data to CSIS as part of the Pre-ID process. The resulting feedback and detailed data analysis from CSIS will enable LEAs to refine their Pre-ID data prior to submitting their Pre-ID files directly to the test contractor, Educational Testing Service (ETS).  
The CSIS data editing and reporting service will validate data used in your Academic Performance Index (API) and Adequate Yearly Progress (AYP) calculations.  CSIS will begin offering training sessions in November.  The LEA should plan to participate in CSIS training prior to their normal Pre-ID submission timeline to their testing vendor. CSIS further recommends your agency allow a minimum of two weeks prior to your ETS submission window to allow for sufficient time to correct validation errors.
Beginning November 1, 2004 you may use this url, to register and obtain more information on the CSIS Data Editing service for Pre-ID.  Attendance in a training session will require prior registration.  All training will be conducted through the internet utilizing Webex. Webex training allows for the LEA to remain in their local office and give staff the opportunity to attend a training session with out travel.  
 Should you have any questions about the CSIS Data Editing service for Pre-ID, please contact CSIS Support at or phone at  
ETS recommends submitting data to CSIS PRIOR to submitting to ETS.
CSIS will NOT send your data to ETS for you!!
Upload through the web site – If you use the same filename twice the second time will give you the option of Appending data or Replacing all the data. Replace will DELETE all data from the previous file regardless of whether it is contained in the new file or not.
2011 STAR Pre-ID || Slide 88
November 2010

89. Step 6 – Screen Data Entry Process Overview
“Add Student” screen
Enter all demographic data: Fields listed in same order as in Pre-ID File Layout document
If “Demographic Fields to Be Hand-Marked on 2011 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form submitted prior to data entry
Following fields may be left BLANK
NSLP, SSID, Gender, Primary Disability, Student’s English Proficiency, Hispanic or Latino, CBEDS (District and School)
Save data
Data validation executed
If errors exist, correct errors and save
Message sent when step 2 completed.
Options to correct errors.
2011 STAR Pre-ID || Slide 89
November 2010

90. Screen Data Entry Prior to Pre-ID Document Cutoff Date
Clean Records
Database
Screen Entry
Error Records
Rejected
Data Validation Process
New records can also be entered through the screen interface.
Screens are designed with “Dropdown” lists for may data fields to help avoid incorrect data being stored in the database.
Duplicate Records
Rejected
2011 STAR Pre-ID || Slide 90
November 2010

91. 2011 STAR Pre-ID || Slide 91
November 2010

92. Add and Edit Student Add new students Edit student demographics
Prior to regular cutoff date
Screen entry or additional file
Student’s Pre-ID document/label created along with other data
After regular cutoff date and prior to supplemental/late label cutoff date
Student’s Pre-ID label created as separate file
Edit student demographics
Data can be updated PRIOR to Pre-ID documents being created
Use Pre-ID to search student profile
Data can be updated AFTER the Pre-ID cutoff date
Use the Extended Pre-ID Data Corrections option
On-screen update
Download and upload corrections
No new students can be added
2011 STAR Pre-ID || Slide 92
November 2010

93. Prior to Pre-ID Cutoff Date
Data have not yet been used to create Pre-ID documents or labels
Access data using Pre-ID option
Search “Student Profile” OR
Delete file and reload with correct data
2011 STAR Pre-ID || Slide 93
November 2010

94. Prior to Pre-ID cutoff date
After Extended Pre-ID Data Corrections window start date
2011 STAR Pre-ID || Slide 94
November 2010

95. 2011 STAR Pre-ID || Slide 95
November 2010

96. After Pre-ID Cutoff Date
Data has been used to create Pre-ID documents or labels
Access data using new option, Extended Pre-ID Data Corrections
See Extended Pre-ID Data Corrections Window Start Date in Test Admin Summary
Search Student OR
Download file, edit data, reload
Do not delete or add records
Keep data in same order
Do not change header or trailer records
2011 STAR Pre-ID || Slide 96
November 2010

97. Prior to Pre-ID cutoff date
After Extended Pre-ID Data Corrections window start date
2011 STAR Pre-ID || Slide 97
November 2010

98. 2011 STAR Pre-ID || Slide 98
November 2010

99. Missing Pre-ID Demographic Report
Presented in a plain-text file and available as a downloadable .zip file
Replaces the list of missing demographic data that had been ed to the school district in previous years
Will no longer be ed to District STAR Coordinators
Will reside on STAR Management System
Generated by Pre-ID load and extract
2011 STAR Pre-ID || Slide 99
November 2010

100. District Data Profile Report
2011 STAR Pre-ID || Slide 100
November 2010

101. District Data Profile
2011 STAR Pre-ID || Slide 101
November 2010

102. Late/Supplemental Labels
2011 STAR Pre-ID || Slide 102
November 2010

103. Late/Supplemental Label Usage
Provide data for new students in school district AFTER initial Pre-ID Cutoff Date
Enter on screen
Upload file(s) before Supplemental Order/Late Label Cutoff Date for the administration
Avoids hand-marking
Data will automatically be used to create labels 7 calendar days prior to the LAST day of testing
Late Labels
What is it good for?
REDUCES amount of HAND CODING of answer docs and hence reduces errors which in turn reduce the cost of corrections!
2011 STAR Pre-ID || Slide 103
November 2010

104. Extended Pre-ID Data Corrections
2011 STAR Pre-ID || Slide 104
November 2010

105. Extended Pre-ID Data Corrections Usage
Update student data or provide missing data AFTER the Pre-ID Cutoff Date
Update on screen
Download Pre-ID data, edit file, and reload before last day of testing for the administration
Avoids hand-marking documents (for missing data only)
Late Labels
What is it good for?
REDUCES amount of HAND CODING of answer docs and hence reduces errors which in turn reduce the cost of corrections!
2011 STAR Pre-ID || Slide 105
November 2010

106. Extended Pre-ID Data Corrections Menu
Search and edit individual student records
Download a file containing all post Pre-ID records that are still available to be edited
Upload a file containing corrected records for all post Pre-ID records that were downloaded
Display status of uploaded file and errors encountered on edited records. Unedited records do NOT pass through validation routines
2011 STAR Pre-ID || Slide 106
November 2010

107. Extended Pre-ID Data Corrections
Further information
Manual at
Pre-Test Workshops—January 2011
Call STAR TAC at
2011 STAR Pre-ID || Slide 107
November 2010

108. Questions
2011 STAR Pre-ID || Slide 108
November 2010

109. More Questions?
STAR TAC— Pre-ID, Extended Pre-ID Data Corrections, Ordering questions
CDE—
Policy questions
2011 STAR Pre-ID || Slide 109
November 2010

110. Next STAR Workshops January 2011 STAR Pre-Test CAPA Train-the-Trainer
2011 STAR Pre-ID || Slide 110
November 2010