1. 2009 STAR Pre-ID || Slide 1 December 2008 2009 STAR Pre-ID Workshop December 9, 2008 START TIME 8:30 AM Presenters: Mike McDaniel and Mark Hansen

2. 2009 STAR Pre-ID || Slide 2 December 2008 Objectives District STAR coordinators will know: What data are required to Pre-ID  CST and CMA Writing administration(s)  CST, CMA, CAPA, STS Multiple-Choice administration(s)  EAP Essay administration How and when to submit data The benefits of  Supplemental Order/Late Label process  Extended Data Corrections process

3. 2009 STAR Pre-ID || Slide 3 December 2008 Agenda 2009 Reminders Pre-ID options and charges How to Pre-ID for each administration  CST and CMA Writing Application  Multiple Choice  Early Assessment Program (EAP) Essay Data review and data rules BREAK Timeline File format and upload process Online data entry Late/Supplemental Labels Extended Data Corrections

4. 2009 STAR Pre-ID || Slide 4 December 2008 2009 Pre-ID Reminders

5. 2009 STAR Pre-ID || Slide 5 December 2008 2009 Reminders Charge for STS Pre-ID and address printed on STS Student Report Access to data after Pre-ID Cutoff Date  Able to edit student demographic data  Unable to delete file or individual student records Supplemental/Late labels Pre-ID file layout changes

6. 2009 STAR Pre-ID || Slide 6 December 2008 Pre-ID Options and Charges

7. 2009 STAR Pre-ID || Slide 7 December 2008 Pre-ID Options Documents  Advantage: Documents are pre-coded  Disadvantage: Data required approximately 8 weeks prior to testing Labels  Advantage: Later submission of data approximately 5 weeks prior to testing  Disadvantage: Time spent to apply labels to answer documents

8. 2009 STAR Pre-ID || Slide 8 December 2008 Pre-ID Options Late/Supplemental Labels  Advantage Data submitted minimum of 7 calendar days prior to LAST day of testing Reduces or eliminates hand-marking demographic data  Disadvantage Additional shipment to the district Additional charge

9. 2009 STAR Pre-ID || Slide 9 December 2008 Pre-ID Charges Documents and Labels  CST/CMA Writing: No charge  EAP Essay: No charge  Multiple Choice Grades 2 and 9–11 $0.38 per student for CST  Multiple Choice Grade 3–8 $0.38 per student for CST and CMA  CAPA $0.38 per student  STS Additional $0.38 per student Supplemental/Late Labels  CST and CMA Writing, EAP Essay, CST/CMA (MC), CAPA, and STS: $0.44 per student

10. 2009 STAR Pre-ID || Slide 10 December 2008 Pre-ID Costs Optional  Parent/Guardian address: Additional $0.22 per report Address printed on CST, CMA, CAPA, and STS individual Student Reports E.g. Grade 4 student receiving CST, CMA, and STS reports = $0.44 oOne charge for CST and CMA oAdditional charge for STS Purchase Order required for all Pre-ID  One PO to cover all Pre-ID charges

11. 2009 STAR Pre-ID || Slide 11 December 2008 Reminder 2009 Pre-ID No Purchase Order (PO) = No Pre-ID  Send PO for “STAR Pre-ID Services” to ETS: Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC Fax — 800-541-8455

12. 2009 STAR Pre-ID || Slide 12 December 2008 How to Pre-ID for Each Administration

13. 2009 STAR Pre-ID || Slide 13 December 2008 CST and CMA Writing Application Administrations Separate file(s) from multiple-choice Pre-ID file(s) Include grades 4 and 7 students only  Students in grade 4 and 7 taking CST–ELA and CMA–ELA  Students in grades 4 and 7 assessed with CAPA should NOT be included Multiple-Choice Test Administration Period (Pos 214–215)  Leave BLANK Writing Test Date (Pos 216–217)  “01” if file contains students testing on March 3  “02” if file contains students testing on May 5 Requires minimal demographic data to be submitted

14. 2009 STAR Pre-ID || Slide 14 December 2008 CST and CMA Writing Application Administrations Test Program ID County/District Code School Code Grade Enrolled Last Name First Name CMA for ELA (218) Date of Birth (Month) Date of Birth (Day) Date of Birth (Year) Gender SSID (recommended) Writing Admin Number (01, 02) Student ID locally assigned (optional) Minimal Data Required

15. 2009 STAR Pre-ID || Slide 15 December 2008 Multiple-Choice Administrations Separate file for each administration Multiple-Choice Test Administration Period (Pos 214–215)  “01” – “08” Writing Test Date (Pos 216–217)  Leave BLANK Include students in all grades  Students in grades 4, 7, and 11 who may have already been Pre-ID’d for CST Writing, CMA Writing, and EAP Essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration

16. 2009 STAR Pre-ID || Slide 16 December 2008 Multiple-Choice Administrations (Continued) Students assessed with CST only  Leave CAPA test (Pos 211) and CMA tests (Pos 218–220) BLANK  Grades 2 and 3 Each record will create a Pre-ID test booklet or label  Grades 4–11 Each record will create a Pre-ID answer document or label

17. 2009 STAR Pre-ID || Slide 17 December 2008 Multiple-Choice Administrations (Continued) Students assessed with CMA only 1.Disability code (Pos 189–191) must NOT equal “000” 2.Leave CAPA test (Pos 211) BLANK 3.Leave Special Education Exit Date (Pos 239–246) BLANK  Grade 3 “Y” if Student will be assessed with CMA–ELA (Pos 218) “Y” if Student will be assessed with CMA–Math (Pos 219) Leave CMA–Science (Pos 220) BLANK oEach record will create Pre-ID CMA test booklet or label  Grade 4 “Y” if Student will be assessed with CMA–ELA (Pos 218) “Y” if Student will be assessed with CMA–Math (Pos 219) Leave CMA–Science (Pos 220) BLANK oEach record will create a Pre-ID answer document or label  Grade 5 “Y” if Student will be assessed with CMA–ELA (Pos 218) “Y” if Student will be assessed with CMA–Math (Pos 219) “Y” if Student will be assessed with CMA–Science (Pos 220) oEach record will create a Pre-ID answer document or label

18. 2009 STAR Pre-ID || Slide 18 December 2008 Multiple-Choice Administrations (Continued) Students assessed with CMA only  Grade 6 “Y” if Student will be assessed with CMA–ELA (Pos 218) “Y” if Student will be assessed with CMA–Math (Pos 219) oEach record will create a Pre-ID document or label  Grade 7 “Y” if Student will be assessed with CMA–ELA (Pos 218) “Y” if Student will be assessed with CMA–Math (Pos 219) oEach record will create a Pre-ID answer document or label  Grade 8 “Y” if Student will be assessed with CMA–ELA (Pos 218) “Y” if Student will be assessed with CMA–Science (Pos 220) oEach record will create a Pre-ID answer document or label

19. 2009 STAR Pre-ID || Slide 19 December 2008 Multiple-Choice Administrations (Continued) Students assessed with a combination of CST and CMA  Grade 3 Indicate in Pos 218 and 219 which content area will be assessed with CMA Disability code (Pos 189–191) must NOT equal “000” Leave Pos 211 and 220 BLANK oEach record will create Pre-ID CST and CMA booklets or 2 labels  Grade 4 Indicate in Pos 218 and 219 which content area will be assessed with CMA Disability code (Pos 189–191) must NOT equal “000” Leave Pos 211 and 220 BLANK oEach record will create a Pre-ID answer document or label  Grade 5 Indicate in Pos 218, 219, and 220 which content area will be assessed with CMA Disability code (Pos 189–191) must NOT equal “000” Leave Pos 211 BLANK oEach record will create a Pre-ID answer document or label

20. 2009 STAR Pre-ID || Slide 20 December 2008 Multiple-Choice Administrations (Continued) Students assessed with a combination of CST and CMA  Grade 6 Indicate in Pos 218 and 219 which content area will be assessed with CMA Disability code (Pos 189–191) must NOT equal “000” Leave Pos 211 and 220 BLANK oEach record will create a Pre-ID answer document or label  Grade 7 Indicate in Pos 218 and 219 which content area will be assessed with CMA Disability code (Pos 189–191) must NOT equal “000” Leave Pos 211 and 220 BLANK oEach record will create a Pre-ID answer document or label  Grade 8 Indicate in Pos 218 and 220 which content area will be assessed with CMA Disability code (Pos 189–191) must NOT equal “000” Leave Pos 211 and 219 BLANK oEach record will create a Pre-ID answer document or label

21. 2009 STAR Pre-ID || Slide 21 December 2008 Multiple-Choice Administrations (Continued) Students assessed with CAPA  Grades 2–11 “Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211) Disability code (Pos 189–191) must NOT equal “000” oEach record will create a Pre-ID CAPA answer document or label

22. 2009 STAR Pre-ID || Slide 22 December 2008 Multiple-Choice Administrations (Continued) Students assessed with STS in addition to CST and/or CMA  Grades 2 and 3 “Y” if Student will also be assessed with the STS (Pos 29) Not valid for students assessed with CAPA Student must be Spanish-speaking English Learner oCreates an additional Pre-ID STS test booklet or label Grade 4–11 “Y” if Student will also be assessed with the STS (Pos 29) Not valid for students assessed with CAPA Student must be Spanish-speaking English Learner oCreates an additional Pre-ID STS answer document or label

23. 2009 STAR Pre-ID || Slide 23 December 2008 EAP Writing Essay Administration Separate file from multiple-choice Pre-ID file(s) Include grade 11 students only  Students in grades 11 assessed with CAPA should NOT be included Multiple-Choice Test Administration Period  Leave BLANK (Pos 214–215) Writing Test Date (Pos 216–217)  “03” Requires minimal demographic data to be submitted

24. 2009 STAR Pre-ID || Slide 24 December 2008 EAP Writing Essay Administration Test Program ID County/District Code School Code Grade Enrolled Last Name First Name Date of Birth (Month) Date of Birth (Day) Date of Birth (Year) Gender SSID (recommended) Writing Admin Number (03) Student ID locally assigned (optional) Minimal Data Required

25. 2009 STAR Pre-ID || Slide 25 December 2008 Transfer a Student Pre-ID Record from School to School

26. 2009 STAR Pre-ID || Slide 26 December 2008 Transfer a Student Pre-ID Record from School to School Pre-ID allows users to transfer students from one school to another within the same school district after Pre ‑ ID data has been extracted and before the Supplemental Order/Late Label Cutoff date. The process will create a late label for the transferred student

27. 2009 STAR Pre-ID || Slide 27 December 2008 Transfer a Student Pre-ID Record From School to School Select the Search Student Profile link in the left navigation bar. Enter search criteria in at least one of the Primary Search fields. Enter search criteria in any of the Secondary Search fields to narrow the search. Select Search to perform the search.

28. 2009 STAR Pre-ID || Slide 28 December 2008 Transfer a Student Pre-ID Record From School to School If the student’s data can be accessed, select the Transfer button at the bottom page. –When student data has been extracted, a message appears under the school district name on the top of the page…. –…. and the Transfer button appears at the bottom of the page. Select OK on the “Are you sure you want to transfer this student” alert box.

29. 2009 STAR Pre-ID || Slide 29 December 2008 Transfer a Student Pre-ID record from School to School In the “Student Profile” form that appears, change the school in the School dropdown list and update. Enter data in fields, as appropriate. An e-mail notification will be sent to the district STAR coordinator for any state- required fields that are left blank. When entries are complete, select Submit to submit and exit out of the “Transfer Student Profile” form.

30. 2009 STAR Pre-ID || Slide 30 December 2008 Transfer a Student Pre-ID Record from School to School (Transfer in Bulk) Use the file upload process described starting on page 16 of the 2009 Pre-ID Manual. View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link. Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer.

31. 2009 STAR Pre-ID || Slide 31 December 2008 Transfer a Student Pre-ID Record from School to School (Transfer in Bulk) Select a student to transfer on the “Pre-ID Error Report” page. Select the Transfer button. Transfer/Get Next Errored Record to save changes and open the next student record or Transfer/Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that was just entered. Check the boxes of the students to transfer. Select the Bulk Transfer button. Select OK on the “Are you sure you want to bulk transfer students?” alert box.

32. 2009 STAR Pre-ID || Slide 32 December 2008 2009 Pre-ID Data Review and Data Rules

33. 2009 STAR Pre-ID || Slide 33 December 2008 Pre-ID Documentation Pre-ID Layout  Download from CDE Web site http://www.cde.ca.gov/ta/tg/sa/documents/ preidstar0809.doc Pre-ID Instruction Manual  Released with software November 18 http://www.startest.org/instruct.html

34. 2009 STAR Pre-ID || Slide 34 December 2008 2009 Pre-ID Changes New Functionality  Extended Data Corrections available for Writing administration New Fields  There are no new fields for 2009 Changed Fields  Student will be assessed with CMA–ELA (Pos 218) Valid only for students in Grades 3–8 Disability code (Pos 189–191) must NOT equal “000”  Student will be assessed with CMA–Math (Pos 219) Valid only for students in Grades 3–7 Disability code (Pos 189–191) must NOT equal “000”  Student will be assessed with CMA–Science (Pos 220) Valid only for students in Grade 5 and 8 Disability code (Pos 189–191) must NOT equal “000” Deleted Fields  Receiving Title I Services

35. 2009 STAR Pre-ID || Slide 35 December 2008 Pre-ID Data Reminders Handling Illegal Characters Non-alphanumeric characters  Student name Records are written to error table Districts MUST clean up these records If character is not removed record will NOT be used to Pre-ID  Delivery name and teacher name Records are written to error table If character is not removed record WILL still be used to Pre-ID Character will be removed when data extracted on Pre-ID cutoff date

36. 2009 STAR Pre-ID || Slide 36 December 2008 Pre-ID Data Reminders Student’s Street Address Valid characters extended to include 6 special characters 1.Number symbol # 2.Period. 3.Forward slash / 4.Hyphen – 5.Ampersand &

37. 2009 STAR Pre-ID || Slide 37 December 2008 Demographic Fields to Be Hand-Marked on 2009 STAR Answer Documents or Entered During Extended Data Corrections Submit form prior to uploading data to avoid records being reported as being “in error.” Allow 24 hours after submitting form before loading data. Data may be added online after the Pre-ID Cutoff Date using Extended Data Corrections, or hand- marked on answer documents

38. 2009 STAR Pre-ID || Slide 38 December 2008 Pre-ID Data Review Test Program ID (Pos 1)  Must be “1” County/District Code (Pos 22–28)  Must be the 7-digit CD code of district uploading data Student will also be assessed with STS (Pos 29)  Grades 2–11 only  Primary Language must be “01” (Spanish) AND English Proficiency must be “3” (English Learner)  Only include “Y” for students that the district will test with STS Required to take STS if they: oAre receiving instruction in Spanish OR oWill have attended U.S. schools less than 12 cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish) At the option of the school district: oAny other Spanish-speaking English learners

39. 2009 STAR Pre-ID || Slide 39 December 2008 Pre-ID Data Review Delivery Name (Pos 61–80)  Used to sort Pre-ID docs/labels Documents are shrink-wrapped by “Delivery name”  Usually a teacher or classroom name  Converts non-alpha characters to blank Delivery Code (Pos 81–90)  Alternative or additional field to determine sort order of Pre-ID documents/labels Documents NOT shrink-wrapped by “Delivery code”  Usually a classroom number  Field converted to blank if contents include alpha (A–Z, a–z) characters

40. 2009 STAR Pre-ID || Slide 40 December 2008 Pre-ID Data Review Grade (Pos 91–92)  Must be a valid grade for the school Check district Profile data  Enrollment grade of student No out-of-level testing allowed Student’s name (Last, First, Middle initial) (Pos 93–113) If non-alpha character is not corrected record will NOT be used to Pre-ID Student’s ID Number locally assigned — optional (Pos 114–123)

41. 2009 STAR Pre-ID || Slide 41 December 2008 Pre-ID Data Review SSID (Pos 133–142)  Statewide Student Identifier  Required for all students  Used to match grades 4 and 7 Writing with multiple-choice test  Used to match grade 3 CST and CMA  Used to match grade 11 EAP Essay with multiple-choice test Parent Education Level (Pos 167–168)  Highest education level of parent(s)/guardian(s)  Enter “15” for “Unknown or Declined to State”

42. 2009 STAR Pre-ID || Slide 42 December 2008 Pre-ID Data Review Program Participation (Pos 177–180)  Mark each with a “Y” or “N” English Learner date first enrolled in school in the United States (Pos 192–199)  Required only if English Proficiency is “3” (English Learner) R-FEP Date Reclassified (Pos 200–207)  Required only if English Proficiency is “4” (Reclassified Fluent English Proficient) R-FEP student scored Proficient or Advanced 3 years on ELA–CST (Pos 208)  After reclassification  Do not need to be 3 consecutive years  Leave BLANK for grades 2–4

43. 2009 STAR Pre-ID || Slide 43 December 2008 Pre-ID Data Review English Learner enrolled in school in the United States less than 12 months at time of testing (Pos 209)  “Y” or leave blank  Required only if English Proficiency is “3” (English Learner) Student with significant cognitive disability will be assessed with CAPA (Pos 211)  “Y” will cause CAPA document to be Pre-ID’d Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents  Blank will cause a Pre-ID CST or CMA document or label to be printed

44. 2009 STAR Pre-ID || Slide 44 December 2008 Pre-ID Data Review CBEDS District (Pos 212) and School (Pos 213)  Continuous enrollment from October to first day of testing Multiple-choice test administration (Pos 214–215)  Must contain leading zero  School must have an order for the administration  If MC admin is completed leave Writing administration BLANK Writing test administration (Pos 216–217)  Must contain leading zero  School must have order for the administration  Use “03” for EAP Essay  If Writing administration is completed leave multiple- choice administration BLANK

45. 2009 STAR Pre-ID || Slide 45 December 2008 Pre-ID Data Review Student will be assessed with CMA–ELA (Pos 218)  Valid for grades 3–8 Disability code (Pos 189–191) must NOT equal “000”  At grade 3 creates a Pre-ID CMA test booklet Student will be assessed with CMA–Math (Pos 219)  Valid for grades 3–7 Disability code (Pos 189–191) must NOT equal “000”  At grade 3 creates a Pre-ID CMA test booklet For grade 3, if both CMA–ELA and CMA–Math are “Y,” a Pre-ID CST test booklet will NOT be created Student will be assessed with CMA–Science (Pos 220)  Valid for grades 5 and 8 only Disability code (Pos 189–191) must NOT equal “000”

46. 2009 STAR Pre-ID || Slide 46 December 2008 Pre-ID Data Review Student receives special education services at an NPS (Pos 231)  Only valid if Primary Disability is not “000”  If school code is “0000001” then this field must be “Y” NPS school code (Pos 232–238)  7-digit code obtained from CDE Web site http://www.cde.ca.gov/ Exit Date from Special Education Services (Pos 239–246)  Format CCYYYMMDD  Valid Range 20040101 to 20090812  Only valid if Primary Disability is “000”  Not required for all Primary Disability “000” Students who have never received special education services

47. 2009 STAR Pre-ID || Slide 47 December 2008 Pre-ID Data Review County/District Code for student’s residence if residence is other than school district where student attends school/receives services (includes students in county office of education special education programs) (Pos 247–253)  Only required for students with IEPs who are enrolled in a school or county office of education program but reside in another district Must be a valid County/District code Only valid if Primary Disability is not “000” Leave blank if student resides in the district where instruction is being provided  Leave blank for all other students

48. 2009 STAR Pre-ID || Slide 48 December 2008 Pre-ID Data Review Parent/Guardian address data (Pos 331–421)  Additional charge  Address printed on STAR Student Reports CST, CMA, CAPA, and STS Customer Pre-ID Data Field (Pos 422–500)  Any alphanumeric data  Data returned on district’s CD

49. 2009 STAR Pre-ID || Slide 49 December 2008 Pre-ID Data Review Teacher name data (Pos 501–550)  No additional charge  Used to create “California Report for Teachers”  Names can be overridden with SGID sheet when returning answer documents for scoring Reminder — Only ONE name can be marked on the SGID sheet Filler  Leave blank where this appears

50. 2009 STAR Pre-ID || Slide 50 December 2008 Questions Break – 15 minutes

51. 2009 STAR Pre-ID || Slide 51 December 2008 Additional Order Pre-ID Cutoff Date March 3 March 24 March 31 New Order Upload file or enter online Grades 4 and 7 Timeline CST/CMA Writing and EAP Essay Feb 25 March 4 Upload file or enter online Grade 11 Additional Order New Order Upload file or enter online Grade 11 Last Day EAP Testing CST/CMA Writing make-up day 1 st Day CST/CMA Writing and 1 st Day EAP Essay Last Day for CST/CMA Writing Pre-ID Last Day for EAP Essay Pre-ID 2-day blackout period

52. 2009 STAR Pre-ID || Slide 52 December 2008 Pre-ID Cutoff Date First Day of Testing Supplemental/ Late Pre-ID Cutoff Date Last Day of Testing New Order Edit using Extended Data Corrections Additional Order Edit using Extended Data Corrections Upload file or enter online Download file and upload with edits or edit online Timeline Multiple-Choice Administration 1 WeekApprox. 3 Weeks Approx. 6–9 Weeks 2 day Blackout Period

53. 2009 STAR Pre-ID || Slide 53 December 2008 Data Extracted for Pre-ID Administration set up as Pre-ID Type “Documents”  Database will be searched automatically for new data records on the following dates: Pre-ID Document Cutoff Date oPre-ID documents will be produced at 38 cents rate 21 days later on the regular Pre-ID Label Cutoff Date oPre-ID labels will be produced at 38 cents rate 7 days prior to last day of testing oPre-ID labels will be produced at 44 cents rate  Districts can request an additional labels production date sometime between the automatic regular label and Supplemental Order/ Late Label Cutoff dates by calling STAR TAC o Pre-ID labels will be produced at 44 cents rate

54. 2009 STAR Pre-ID || Slide 54 December 2008 Data Extracted for Pre-ID Administration set up as Pre-ID Type “Labels”  Database will be searched automatically for new data records on the following dates: Pre-ID Cutoff Date oPre-ID labels will be produced at 38 cents rate 7 days Prior to Last day of testing oPre-ID labels will be produced at 44 cents rate  Districts can request an additional labels production date sometime between the automatic regular label and Supplemental Order/ Late Label Cutoff dates by calling STAR TAC o Pre-ID labels will be produced at 44 cents rate

55. 2009 STAR Pre-ID || Slide 55 December 2008 Question Time A new student enters the school district prior to the Pre-ID Document Cutoff Date but you do not have all the student’s demographic data. What would you do to avoid hand- marking an answer document?

56. 2009 STAR Pre-ID || Slide 56 December 2008 Question Time A new student enters the district 10 days prior to first day of testing but you do not have all the student’s demographic data. What would you do to avoid hand- marking an answer document?

57. 2009 STAR Pre-ID || Slide 57 December 2008 Question Time A student’s NSLP data was left blank when data was submitted for Pre-ID. The administration on which the student is testing has started and the school district has now obtained this data. Can this data be associated with the student without the school district incurring a charge? If so, how?

58. 2009 STAR Pre-ID || Slide 58 December 2008 Question Time A student’s NSLP data was left blank when data was submitted for Pre-ID. The administration on which the student is being tested ended yesterday and school district has now obtained this data. Can this data be associated with the student without the district incurring a charge? If so, how?

59. 2009 STAR Pre-ID || Slide 59 December 2008 Question Time A student moves to another school in the same district after the Pre-ID Cutoff Date and before the first day of testing. Do you need to obtain a new answer document or label? Can the original Pre-ID answer document or label be sent to, and used at, the student’s new school? If so, what else needs to be done in order to have correct demographic data for this student?

60. 2009 STAR Pre-ID || Slide 60 December 2008 Valid File Formats Fixed format (.txt)  Positions provided in Pre-ID Layout document Comma separated (.csv)  Fields in same order as described in Pre-ID Layout document Excel spreadsheet (.xls)  Template available  Use template on http://www.startest.org  All columns defined as TEXT

61. 2009 STAR Pre-ID || Slide 61 December 2008 One Administration Only Per File CST/CMA Writing Administration  Code Writing Administration “01” or “02”  Leave Multiple-Choice Administration BLANK EAP Essay Administration  Code Writing Administration = “03”  Leave Multiple-Choice Administration BLANK Multiple-Choice Administrations  Leave Writing Administration BLANK  Code Multiple-Choice Administration = “01,” “02,” etc.

62. 2009 STAR Pre-ID || Slide 62 December 2008 Pre-ID File Load Step 1  Send PO for “STAR Pre-ID Services” to ETS: Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC Fax — 800-541-8455 Step 2  Extract data from Student Information System and format as.txt,.xls, or.csv file Step 3  Submit “Demographic Fields to Be Hand-Marked on 2009 STAR Answer Documents or Entered During Extended Data Corrections” form if applicable

63. 2009 STAR Pre-ID || Slide 63 December 2008 Pre-ID File Load Step 4  Log in to STAR Management System http://k12star.ets.org/STAR2009/welcomePage.do Step 5  Access the Pre-ID “Terms and Conditions” option

64. 2009 STAR Pre-ID || Slide 64 December 2008

65. 2009 STAR Pre-ID || Slide 65 December 2008 Pre-ID File Load Step 6  Enter PO Number  Accept Terms and Conditions Step 7  Upload Pre-ID Data file

66. 2009 STAR Pre-ID || Slide 66 December 2008

67. 2009 STAR Pre-ID || Slide 67 December 2008 Step 7 — File Submission Process Overview (1) File checked for acceptable format (Excel, text, comma-separated) File placed in queue for next data validation job  Normally processed within 2 hours but guaranteed next day E-mail sent with status of file and error report (if necessary)

68. 2009 STAR Pre-ID || Slide 68 December 2008 File Upload error message

69. 2009 STAR Pre-ID || Slide 69 December 2008 Common File Rejection Filename not unique  Suggested file naming convention Countydistrictname_Admin_Version_2009.extension oAlamedaCOE_W01_V1_2008.txt oAlamedaCOE_MC01_V1_2008.xls Record Length  Text file must be padded with spaces to 600 characters  Excel file must have a space in last column (CH) on each row  Comma-separated files must have correct number of commas (84) Commas in data  Must NOT be included in Excel and.csv files

70. 2009 STAR Pre-ID || Slide 70 December 2008 Step 7 — File Submission Process Overview (2) If there are data errors in the file  Return to STAR Management System to review detailed error reports  Then either: Delete original file, correct errors, and resubmit entire file (with new name) Or: Alter individual records on screen using the detailed error report screens

71. 2009 STAR Pre-ID || Slide 71 December 2008

72. 2009 STAR Pre-ID || Slide 72 December 2008

73. 2009 STAR Pre-ID || Slide 73 December 2008

74. 2009 STAR Pre-ID || Slide 74 December 2008 Duplicate Records 1.SSID checked within the District 2.All the following data matches a record already loaded within the District:  Test Administration  Student Last Name  Student First Name  Grade  Date of Birth (day, month, year)

75. 2009 STAR Pre-ID || Slide 75 December 2008

76. 2009 STAR Pre-ID || Slide 76 December 2008

77. 2009 STAR Pre-ID || Slide 77 December 2008 Examples of Errors Invalid date of birth Invalid data in any field Blank EL Date Enrolled when student’s English Proficiency = 3 (English Learner) Blank R-FEP Date Reclassified when student’s English Proficiency = 4 (Reclassified Fluent English Proficient) Blank data for: NSLP, SSID, Gender, Primary Disability, Primary Language, Primary Ethnicity, CBEDS (district and school)  Only if “Demographic Fields to Be Hand-Marked on 2009 STAR Answer Documents or Entered During Extended Data Corrections” form not submitted to ETS

78. 2009 STAR Pre-ID || Slide 78 December 2008 Other Common Data Errors Miscoded Multiple-Choice Administration  Administration does not exist  No order for the school/administration  Missing leading zeros Invalid CDS Code  Student  Student’s County/District Code of Residence

79. 2009 STAR Pre-ID || Slide 79 December 2008 Error Records Error Table Upload Data file Prior to Pre-ID Cutoff Date Data Validation Process Clean Records Database.TXT.XLS.CSV Duplicate Records Error Table

80. 2009 STAR Pre-ID || Slide 80 December 2008 Online Edit Errors Prior to Pre-ID Cutoff Date Data Validation Process Error Records Error Table Clean Records Database Error Table Edit Records

81. 2009 STAR Pre-ID || Slide 81 December 2008 2009 Pre-ID Online Data Entry

82. 2009 STAR Pre-ID || Slide 82 December 2008 Pre-ID Data Submission Step 1: Send PO for “STAR Pre-ID Services” to ETS: Mail — 2731 Systron Drive Concord, CA 94518 Attn: STAR TAC Fax — 800-541-8455 Step 2  Submit “Demographic Fields to Be Hand- Marked on 2009 STAR Answer Documents or Entered During Extended Data Corrections” form if applicable

83. 2009 STAR Pre-ID || Slide 83 December 2008 Pre-ID Data Submission Step 3: Log in to STAR Management System Step 4: Access the Terms and Conditions link from the Pre-ID area of the left navigation bar Step 5  Enter PO number  Accept Terms and Conditions screen Step 6  Enter student data on screen

84. 2009 STAR Pre-ID || Slide 84 December 2008 Step 6 – Screen Data Entry Process Overview “Add Student” screen Enter all demographic data: Fields listed in same order as in Pre-ID File Layout document If “Demographic Fields to Be Hand-Marked on 2009 STAR Answer Documents or Entered During Extended Data Corrections” form submitted prior to data entry  Following fields may be left BLANK NSLP, SSID, Gender, Primary Disability, Student’s English Proficiency, Primary Ethnicity, CBEDS (District and School) Save data Data validation executed If errors exist, correct errors and save

85. 2009 STAR Pre-ID || Slide 85 December 2008 Screen Data Entry Prior to Pre-ID Document Cutoff Date Data Validation Process Error Records Rejected Clean Records Database Screen Entry Duplicate Records Rejected

86. 2009 STAR Pre-ID || Slide 86 December 2008

87. 2009 STAR Pre-ID || Slide 87 December 2008 Add and Edit Student Add new students  Prior to regular cutoff date Screen entry or additional file oStudent’s Pre-ID document/label created along with other data  After regular cutoff date and prior to supplemental/late label cutoff date Screen entry or additional file oStudent’s Pre-ID label created as separate file Edit student demographics  Data can be updated PRIOR to Pre-ID documents being created Use Pre-ID to search student profile  Data can be updated AFTER the Pre-ID cutoff date Use the “Extended Data Corrections” option oOn-screen update oDownload and upload corrections oNo new students can be added

88. 2009 STAR Pre-ID || Slide 88 December 2008 Prior to Pre-ID Cutoff Date Data has not yet been used to create Pre-ID documents or labels  Access data using Pre-ID option Search “Student Profile” OR Delete file and reload with correct data

89. 2009 STAR Pre-ID || Slide 89 December 2008 Prior to Pre-ID Cutoff Date After Extended Data Correction Window Start Date

90. 2009 STAR Pre-ID || Slide 90 December 2008

91. 2009 STAR Pre-ID || Slide 91 December 2008 After Pre-ID Cutoff Date Data has been used to create Pre-ID documents or labels  Access data using new option, Extended Data Corrections See Extended Data Corrections Window Start Date in Test Admin Summary Search Student OR Download file, edit data, reload oDo not delete or add records oKeep data in same order oDo not change header or trailer records

92. 2009 STAR Pre-ID || Slide 92 December 2008 Prior to Pre-ID Cutoff Date After Extended Data Correction Window Start Date

93. 2009 STAR Pre-ID || Slide 93 December 2008 Late/Supplemental Labels

94. 2009 STAR Pre-ID || Slide 94 December 2008 Late/Supplemental Label Usage Provide data for new students in district AFTER initial Pre-ID Cutoff Date  Enter on screen  Upload file(s) before Supplemental Order/Late Label Cutoff Date for the administration  Avoids hand-marking  Data will automatically be used to create labels 7 calendar days prior to the LAST day of testing Call STAR TAC if district wants labels created earlier

95. 2009 STAR Pre-ID || Slide 95 December 2008 Extended Data Corrections

96. 2009 STAR Pre-ID || Slide 96 December 2008 Extended Data Corrections Usage Update student data or provide missing data AFTER the Pre-ID Cutoff Date  Update on screen  Download Pre-ID data, edit file, and reload before last day of testing for the administration  Avoids hand-marking documents (for missing data only)

97. 2009 STAR Pre-ID || Slide 97 December 2008 Extended Data Corrections Menu Search and edit individual student records Download a file containing all post Pre-ID records that are still available to be edited Upload a file containing corrected records for all post Pre-ID records that were downloaded Display status of uploaded file and errors encountered on edited records. Unedited records do NOT pass through validation routines

98. 2009 STAR Pre-ID || Slide 98 December 2008 Extended Data Corrections Further information  Manual at http://www.startest.org\instruct.html  Pre-Test Workshops—Jan. and Feb. 2009  Webcast—March 19, 2009 at 9:00 AM  Call STAR TAC 800-955-2954

99. 2009 STAR Pre-ID || Slide 99 December 2008 Questions

100. 2009 STAR Pre-ID || Slide 100 December 2008 More Questions? STAR TAC—800-955-2954 Pre-ID, Extended Data Corrections, Ordering questions CDE—916-445-8765 Policy questions

101. 2009 STAR Pre-ID || Slide 101 December 2008 Next STAR Workshops Jan – Feb 2008 Next STAR Workshops Jan – Feb 2008 STAR Pre-Test CAPA Train-the-Trainer