Spring 2007 TCAP Regional Meeting Tennessee State Department of Education Assessment, Evaluation and Research

Achievement - Testing Window April , 2007 Test must be given within 5 business days (includes Make-Up Tests) (January 5, 2007 listserv) (includes Make-Up Tests) (January 5, 2007 listserv) Return White Boxes - max 3 business days after end of administering test Return Boxes - max 2 business days after white boxes have been shipped Exceptions must be requested & a decision made prior to test window

Gateway/EOC - Spring 07 Testing Window Test Dates: Test Dates: May 1 - Gateway Math May 1 - Gateway Math May 2 - Gateway Language Arts May 2 - Gateway Language Arts May 3 - Gateway Biology May 3 - Gateway Biology May 4 - Make up Day May 4 - Make up Day Return materials within 5 days after test administration.

Gateway/EOC - Scanning Start & End dates have been set for Scanning. Start & End dates have been set for Scanning. Spring 07 & Summer 07 Schedule located in Spring 07 & Summer 07 Schedule located in Test Administration Manual (TAM). Test Administration Manual (TAM).

Gateway/EOC Administration Field Service Schedule

Gateway/EOC – Fall Scanning Scanner stops for: Last Name missing Last Name missing Letters double bubbled Letters double bubbled ID# missing or incomplete ID# missing or incomplete Braille bubbled for regular test Braille bubbled for regular test Absent bubble with answers Absent bubble with answers

Gateway/EOC – Spring Scanning Scanners stop for: Last Name missing Last Name missing Letters double bubbled Letters double bubbled ID# missing or incomplete ID# missing or incomplete Braille bubbled for regular test Braille bubbled for regular test Absent bubble with answers Absent bubble with answers First Name completely missing or letter First Name completely missing or letter double bubbled double bubbled Birth Date incomplete or missing Birth Date incomplete or missing

Gateway/EOC - Scan Site Documentation Recommendation System Testing Coordinators - bring demographics needed to bubble all fields.

Sample: Demographics Verification

TCAP Online Application Website TCAP Online Reports Website – Order Entry Inventory- Before & After Report of Irregularity (RI) School/Group List (SGL) Faculty Student Data Quick Scores Note: Private schools also order materials online.

TCAP Online Application Website

Spring 2007 TCAP Regional Meeting Your Name NAME

Student Accountability Demographic Information: Answer Document Use no. 2 pencil only, erase changes completely. Check for extraneous marks on answer documents. All documents must be checked in an effort to reduce demographic verification at a later date. The test administrators name must be written on answer document EXACTLY as it appears on Group Information Sheet (GIS). The same name must be entered on online SGL.

Updates on Achievement & Gateway/EOC - Answer Documents Grade Level Additions - Pre 7 and Post 12 Grade Level Additions - Pre 7 and Post 12 Alternative ID Numbers Alternative ID Numbers Membership Data Membership Data Home School Home School Homebound Homebound English Language Learners English Language Learners Special Accommodations B & C Special Accommodations B & C Hurricane Katrina & Rita Hurricane Katrina & Rita TCAP Alternative Assessment (TCAP-Alt) TCAP Alternative Assessment (TCAP-Alt)

Alternative ID numbers only when SSN is not provided Use alternative student ID from Student Management System Should be consistent with process in Attendance Procedures Manual 9 + the 3 digit system # to Achievement & Gateway/EOC - Alternative ID Numbers

Achievement & Gateway/EOC - Membership Data Membership data is used for AYP Accountability. Bubble… O 1. if student HAS BEEN continuously enrolled in this school at some point in the 1st reporting period. O 2. if student has NOT been continuously enrolled in this school, but HAS BEEN enrolled in this school district at some point in the 1st reporting period. O 3. if student has NOT been continuously enrolled in this school district, but HAS BEEN enrolled in a Tennessee public school district at some point in the 1st reporting period. O 4. if student has NOT been continuously enrolled in a Tennessee public school district at some point in the 1st reporting period.

Achievement & Gateway/EOC - Coding Home School & Private School students should be coded in #4

Achievement - Home School Reminder: Achievement Tests cannot be administered to Home School students in grades other than 5 & 7.

Achievement & Gateway/EOC - Homebound System High School Teacher Homebound Student Student Middle School Elementary School Homebound is now coded at students school of record/enrollment For Achievement: send test materials back to be processed with students teacher of record/enrollment

English Language Learners The testing requirements for ELL have changed: ELL First Year Excluded – There is no blanket exclusion of ELL students. Exclusions must be individually determined based on guidelines listed below: ELL students may have their scores excluded from the calculations for AYP Accountability for all Achievement & Gateway/EOC assessments if they: a) are identified on the Home Language Survey as having a home language other than English, and a) are identified on the Home Language Survey as having a home language other than English, and b) score limited English proficient on the Tennessee ESL Assessment, and b) score limited English proficient on the Tennessee ESL Assessment, and c) are in their first year of enrollment (less than 365 days) in a U.S. school c) are in their first year of enrollment (less than 365 days) in a U.S. school NOTE: ELL Excluded Bubble should only be darkened if the student meets ALL of the above guidelines. Students may not be excluded for more than 1 year for calculations for NCLB. New

Achievement - ELL Bubbles ELL Excluded – 1st year enrolled ELL Student Required to take Math Required to take Math Test scores do not count in AYP. Test scores do not count in AYP. ELL – Enrolled in school for subsequent years Exempt from taking Science & Social Studies Exempt from taking Science & Social Studies Required to take Math & Reading/Language Arts Required to take Math & Reading/Language Arts Test scores do count in AYP & Achievement. Test scores do count in AYP & Achievement. T1/T2 – Transitional students – No longer enrolled in ELL Required to take Reading/Language Arts, Math, Science & Social Studies Required to take Reading/Language Arts, Math, Science & Social Studies Test scores do count in AYP. Test scores do count in AYP.

Achievement & Gateway/EOC – Special Accommodation B & C B. Read Aloud Test InstructionsC. Read Aloud – Test Items Split for Spring 2007 Fall Summer 2006 B. Read Aloud Test Instructions and Items

Achievement & Gateway/EOC - Katrina & Rita Hurricane Disaster Coding Do Not Code Student Evacuees of Hurricane Katrina & Rita Hurricane Katrina & Rita Spring 2007

TCAP Alternative Assessment Addendum will be sent with Achievement Test Materials.

Katrina Rita ELL Excluded Pre 7 & Post 12 Read Aloud Test Instructions Read Aloud Test Items Home Bound Gateway/EOC

Summer 07 Answer Document Changes Achievement & Gateway/EOC: Additions to Ethnic Origin Field Gateway/EOC: Information gathered for Career & Technical Education

Spring 2007 TCAP Regional Meeting Home School Do Not Tear ELL Excluded Test Items Test Instruction s Katrina & Rita Membership Data Home Bound Achievement

Space where to stop between Part I and Part II Achievement

Achievement - Testing Times # of items in Part I & Part II Item #s in Part I & Part II 3rd Grade Total 442 Minutes 4th-8th grade Total 406 Minutes

Updates on Achievement & Gateway/EOC - Forms Medical Exemption Request AYP Demographic Review

Medical Exemption Request Form Achievement: Student Demographics on Answer Document Must be Completed for Scanning Gateway/EOC: Answer Document Bubbled Absent Should be Completed & Scanned for Student Place Medical Exemption Request Form in Breach Envelope & Send to Assessment, Evaluation, and Research Enter Medical Exemption Request on TCAP Reports Website using online RI Prior to Test Administration or When Reporting RIs Online

Medical Exemption Request (cont) Procedures for Medical Exemptions System Completes Medical Exemption Request Form with Documentation Including Dates From Doctor System Reports Medical Exemption Via Online RI Assessment, Evaluation, & Research Reviews Documentation Exemption: (examples) Standard surgery or illness with complications Change in cancer treatment causing severe nausea, dizziness, etc Head trauma/coma Non Exempt: (examples) Broken arm or leg Flu, Measles, mumps, chicken pox Non-medical issues – i.e. parent divorce

Immediately Report a potential breach of test security to the System Testing coordinator and the State Assessment, Evaluation, and Research Senior Executive Director. The system and School must conduct an immediate and thorough local investigation of the incident. If NO breach is found: Notify the State Assessment, Evaluation, and Research Senior Executive Director Re-train staff on Test Security Law and local policies; consider revision of policies and procedures to avoid further problems. If a breach IS found: Contact and review results of investigation with the State Assessment Evaluation, and Research Senior Executive Director. Once a breach is confirmed notify the State Assessment, Evaluation, and Research Senior Executive Director. Immediately suspend the offending personnel and report this action to the Director of Teacher Licensure at (615) Student Test Impacted. Make Test Processing recommendations (Process Normally, Nullify or Void) with an online RI and a Breach form. Student Test Not Impacted Complete a Breach of Testing Security Report form with documentation of the investigation and results, including actions taken, and submit the form to the State. Review local policies and procedures for revisions and re-train staff to avoid further infractions.

AYP Demographic Review Form Building TC Completes for School & Forwards to System TC System TC Completes One (1) Form for System In Breach Envelope to Appropriate Program Manager If There Are Not Any Medical Exemption Requests or Breach of Security – Mail AYP Form in Regular Envelope

Data Verification Gateway/EOC Gateway/EOC Achievement Achievement Writing Writing System Testing Coordinator should provide each school with student demographics from systems student management system.

Student Data Verification - Where The link to data verification site is located on TCAP Online Applications website:

Student Data Verification - When After system has completed scanning Student document review prior to scan provides less data verification concerns & will reduce this time. Before system receives quick scores Will receive notification once data has been loaded to Schoolhouse Data Verification Website

Student Data Verification - How Detailed Instructions Before beginning, Read Record Changes section in User Guide for complete description of buttons & functions used when making student record changes. Note: When you hover cursor over a button, a brief description of button's function is displayed. 1.Select Student Data sub-tab. The Student Data screen displays list of your students. 2.Select student record you wish to edit by clicking on student name link. 3.The Edit Student page displays that student's record and fields that can be changed. 4.After making changes, click on Save Changes button. To go back to student list, click on Return to Student Data Page button. 5.After all changes have been made, or if you had no changes, click on Finish Edits sub-tab. Then click on Finish Edits button. Note: Stoplight in upper left corner is now green indicating successful completion of process. 6.You can go back & update student edits any time before deadline. 7.Select Student Roster sub-tab to view or print original or current student roster. 8.Select school you wish to view or print by clicking on Customer Selection drop-down menu & highlighting your school. 9.Select either Original Student Roster or Current Student Roster link. Note: The report will be in MS Excel format.

TCAP Regional Meeting Webex Sessions March 12 (during morning) March 12 (during morning) March 13 (during afternoon) March 13 (during afternoon)

Contact Information Gateway/EOC Associate Director - Vicky Smith Program Manager - Kevin Whittington Achievement Associate Director - Glen Smith Program Manager - Sonya Cathey