1. Nuts and Bolts 2009-2010

2. Testing Windows Fall OTL Testing: Reading, Math, Science Fall OTL Testing: Reading, Math, Science –October 5 to January 15 –Equating will be necessary –No delay in getting results back Spring Testing: Reading, Math, Science Spring Testing: Reading, Math, Science –February 17 to April 13 –Open to May 13 for 9 th and 10 th graders –Equating will be necessary –No delay in getting results back

3. Testing Windows—Spring, 2010 ( continued) KELPA: February 5 to April 30 KELPA: February 5 to April 30 –Answer sheets due by May 14 Alternate: December 31 to April 13 Alternate: December 31 to April 13 –Scores must be entered by April 30

4. KIDS Test Submission Deadlines Reading, Math, Science, and KELPA Reading, Math, Science, and KELPA –Opens September 1 –Deadline for submission one week prior to start of test KELPA KELPA –Deadline for preslugging is January 8. Alternate Alternate –Deadline is December 31 –Submit early to access indicators and tools at www.cete.us

5. Length of Testing Window Length of window is “hard and fast” this year. Length of window is “hard and fast” this year. Plan to get all kids tested by deadline. Plan to get all kids tested by deadline. We will provide only one week for make- ups. We will provide only one week for make- ups. Call me early with kids who need SC codes. Call me early with kids who need SC codes. Don’t forget to call if we can help with a problem. Don’t forget to call if we can help with a problem.

6. “Need Not Test” Date On or after December 31 for Alternate On or after December 31 for Alternate On or after February 12 for Reading and Mathematics, both General and KAMM On or after February 12 for Reading and Mathematics, both General and KAMM On or after March 12 for Science, both General and KAMM On or after March 12 for Science, both General and KAMM

7. SC Codes That Must Be Coded by KSDE SC 30—No effort on the part of the student SC 30—No effort on the part of the student –Document three tries –Cannot be given for a complete paper SC 33—Student refuses to be tested SC 33—Student refuses to be tested –Document three tries

8. Others Coded by KSDE SC 39—Other reason (does not count against the school). SC 39—Other reason (does not count against the school). SC 29—Emotional Trauma SC 29—Emotional Trauma SC 08—Catastrophic Illness SC 08—Catastrophic Illness

9. Recently Arrived Students Must be in a US school for the first time by one calendar year before the testing window begins Must be in a US school for the first time by one calendar year before the testing window begins –On or after 2/17/09 for reading and math –On or after 3/17/09 for science These students need not take the reading assessment if they take the KELPA These students need not take the reading assessment if they take the KELPA These students must take math and science, but these are only counted for participation These students must take math and science, but these are only counted for participation All these students must take KELPA All these students must take KELPA –Call us if a student has a significant disability.

10. Incomplete Papers Important to call when student begins a test and then moves. Important to call when student begins a test and then moves. Test is counted as complete if 1/3 of the test is finished (counted AND graded). Test is counted as complete if 1/3 of the test is finished (counted AND graded). Papers will be “Academic Warning” if you don’t call. Papers will be “Academic Warning” if you don’t call. Do not ask students to start tests if they will be leaving before testing is complete. Do not ask students to start tests if they will be leaving before testing is complete.

11. Important Ethics Issues Comprehensive reviews may not be conducted on the day of the testing session or between testing sessions. Comprehensive reviews may not be conducted on the day of the testing session or between testing sessions. –It is recommended that testing be administered on consecutive days. –Even if it is not, reviews cannot be conducted between the testing sessions. –Once you begin testing, reviews need to stop.

12. Important Ethics Issues (continued) Schools may not require students use any particular instructional strategy when testing. For example….. Schools may not require students use any particular instructional strategy when testing. For example….. –Teachers may not require students to use scratch paper. –Teachers may not require students to show work. –Teachers may not grade scratch paper.

13. Closing of Student Data Editor Student data editor will close one week after the end of the testing window. Student data editor will close one week after the end of the testing window. –January 22 for Fall OTL –April 20 for reading, math, and alternate –May 14 for science –May 20 for 9 th and 10 th Grade OTL –May 7 for KELPA SC Codes MUST be entered by that time. SC Codes MUST be entered by that time.

14. Alternate Assessment Changes New Extended Standards MUST be used for this school year. New Extended Standards MUST be used for this school year. All indicators will be open to each student this year because indicators have been renumbered. All indicators will be open to each student this year because indicators have been renumbered. Previous restrictions on indicators go back into effect in 2010-2011. Previous restrictions on indicators go back into effect in 2010-2011.

15. Alternate Assessment Changes (continued) All indicators must be entered by December 31, 2009. All indicators must be entered by December 31, 2009. Students new to a school after December 31, 2009 need not be assessed. Students new to a school after December 31, 2009 need not be assessed. The CETE evidence labels have been revised and must be used this year. The CETE evidence labels have been revised and must be used this year. When choosing indicators for science, choose one each from the first four standards and the last indicators from any of the standards. When choosing indicators for science, choose one each from the first four standards and the last indicators from any of the standards.

16. Alternate Assessment Changes (continued) Administrators must sign off before testing to assure that Administrators must sign off before testing to assure that –No functional activities are used –Indicators are aligned to activities, and –Only assessable activities are used Sign-off is on scoring sheet. Sign-off is on scoring sheet.

17. Alternate Assessment Changes (continued) Administrators must sign off before scores are entered to assure that Administrators must sign off before scores are entered to assure that –People serving as scorers do not enter any scores at CETE –Scoring is done independently, confidentially, and are sent to recorder individually –Scores are only given to evidence provided Sign-off is on scoring sheet Sign-off is on scoring sheet

18. OTL Report Changes Two new dropdown menus will be added Two new dropdown menus will be added –“All Students” that includes all 9 th, 10 th, and 11 th grade students for whom a TEST record has been submitted. –“Priority and Complete 11 th Graders” The local student ID, when present, will be displayed. The local student ID, when present, will be displayed. A new report will be created that will display whether the student has had a TEST record submitted by subject. A new report will be created that will display whether the student has had a TEST record submitted by subject.

19. Test Security Update All test coordinators must receive training and maintain documentation of training on test security. All test coordinators must receive training and maintain documentation of training on test security. Local (district and/or building) test coordinators will be in charge of building and district test security. Local (district and/or building) test coordinators will be in charge of building and district test security. State-trained monitors will monitor testing sessions in 5-10% of buildings. State-trained monitors will monitor testing sessions in 5-10% of buildings. Buildings will send testing schedules to KSDE by February 1 and edit them when necessary. Buildings will send testing schedules to KSDE by February 1 and edit them when necessary.

20. Test Security Update (continued) District test coordinator will keep documentation of all read-aloud and p/p accommodations used. District test coordinator will keep documentation of all read-aloud and p/p accommodations used. Consequences for improprieties Consequences for improprieties –Informal request to test coordinator –Second visit –Letter to superintendent KSDE will compile results and look for patterns. Results will be available for the next federal monitoring visit. KSDE will compile results and look for patterns. Results will be available for the next federal monitoring visit.

21. Paper/Pencil Accommodation All students are expected to be assessed with KCA All students are expected to be assessed with KCA If an individual student requires a paper/pencil accommodation, a Special Action Request must be generated by either building or district personnel. If an individual student requires a paper/pencil accommodation, a Special Action Request must be generated by either building or district personnel. This accommodation must be routinely used in classroom instruction and assessment. This accommodation must be routinely used in classroom instruction and assessment.

22. Paper/Pencil Accommodation (continued) Questions to ask about the child: Questions to ask about the child: –Has the student used the computer for formative assessment(s)? –Does the student have barriers to using the computer in individual or group instructional settings that require alternative assignments when the class is using the computer?

23. Paper/Pencil Accommodation (continued) Student’s need for the paper/pencil accommodation must be documented on one of the following plans: Student’s need for the paper/pencil accommodation must be documented on one of the following plans: –Student Improvement Plan –ELL Plan –504 Plan –IEP

24. Paper/Pencil Accommodation (continued) Student improvement plans must include the following: Student improvement plans must include the following: –Student name –Student grade –Building/district name –Evidence documenting the need for the paper/pencil accommodation

25. Paper/Pencil Accommodation (continued) Students mark their answers on the paper copy of the assessment. Students mark their answers on the paper copy of the assessment. No answer sheets may be generated by a district. No answer sheets may be generated by a district. District or building-level personnel will work in pairs to enter student answer choices on KCA. District or building-level personnel will work in pairs to enter student answer choices on KCA.

26. Options for Read-Aloud and KCA Voice Option 1: Individual student, KCA form with reader Option 1: Individual student, KCA form with reader Option 2: Individual student, KCA form, KCA voice Option 2: Individual student, KCA form, KCA voice Option 3: Individual student, paper/pencil accommodation, reader Option 3: Individual student, paper/pencil accommodation, reader Option 4: Group (never more than 3), paper/pencil accommodation with reader Option 4: Group (never more than 3), paper/pencil accommodation with reader

27. Scripts Available for math, science, and reading questions and answers. Available for math, science, and reading questions and answers. Scripts will not be available to readers until 24 hours before the assessment. Scripts will not be available to readers until 24 hours before the assessment. Districts must provide a brief training for readers. Staff development materials are posted on the KSDE Assessment page. Districts must provide a brief training for readers. Staff development materials are posted on the KSDE Assessment page.

28. KCA Voice Students will not be able to highlight only certain parts of the text to be read. Students will not be able to highlight only certain parts of the text to be read. Available for $7.50 per computer. Available for $7.50 per computer. Multiple students can use the same license as long as they use the same computer. Multiple students can use the same license as long as they use the same computer. License must be requested and purchased for each computer. License must be requested and purchased for each computer. License must be purchased only once. It will remain installed and can be used each year only with KCA software. License must be purchased only once. It will remain installed and can be used each year only with KCA software.

29. KCA Voice (continued) Licenses can be requested on CETE Main Page under 2010 Registration. Licenses can be requested on CETE Main Page under 2010 Registration. Contact person works with CETE to get software downloaded. Contact person works with CETE to get software downloaded.

30. Process for KCA Voice or Reader No application to KSDE is required No application to KSDE is required KSDE will approve or disapprove all group special action requests KSDE will approve or disapprove all group special action requests Special action requests must be for one option, one content area, and one grade only. Special action requests must be for one option, one content area, and one grade only. Special action requests are necessary only for group read-aloud and for paper/pencil accommodation. Special action requests are necessary only for group read-aloud and for paper/pencil accommodation.

31. Special Action Requests Found on KCA Main Page, CETE website, www.cete.us Found on KCA Main Page, CETE website, www.cete.us www.cete.us Necessary for only two things: Necessary for only two things: –Paper/pencil accommodation –Group Read-Aloud accommodation (only used with paper/pencil accommodation)  If a group read-aloud is needed, one SAR will suffice for both the script (read-aloud) and the pdf copy (paper/pencil).

32. Submitting Records to KIDS Submit TEST records early so that Submit TEST records early so that –A student can participate in Fall OTL testing –The selection of alternate assessment indicators can be accomplished –The OTL spreadsheet can be populated KSDE will conduct daily audits of submissions to the KIDS database. KSDE will conduct daily audits of submissions to the KIDS database. –Audits will examine the accuracy and timeliness of the records submitted.

33. Guidelines for Submitting Exit Records Schools must submit an EXIT record for any student who stops attending the school within two weeks of the student’s last day of enrollment. Schools must submit an EXIT record for any student who stops attending the school within two weeks of the student’s last day of enrollment. Submit EXIT records immediately when students exit and are known not to be returning. Submit EXIT records immediately when students exit and are known not to be returning. If a student is absent from school for ten days or more, submit an EXIT record if the student is not known to be returning. If a student is absent from school for ten days or more, submit an EXIT record if the student is not known to be returning.

34. Guidelines for Submitting Exit Records (continued) If a student is exited through KIDS and returns before 10 school days have lapsed, resubmit the EXIT record with a code “99.” If a student is exited through KIDS and returns before 10 school days have lapsed, resubmit the EXIT record with a code “99.” If a student transfers to a different school within the same district, sending an EXIT record is required to guard against unresolved exits on the Dropout/ Graduation Summary Report. If a student transfers to a different school within the same district, sending an EXIT record is required to guard against unresolved exits on the Dropout/ Graduation Summary Report.

35. Guidelines for Submitting Exit Records (continued) If an EXIT record was accidentally submitted for a student who did not actually leave, submit an EXIT record with the same State Student Identifier, AYP School, and Exit Date with a code of “99” in field D28 to undo the previous EXIT record. If an EXIT record was accidentally submitted for a student who did not actually leave, submit an EXIT record with the same State Student Identifier, AYP School, and Exit Date with a code of “99” in field D28 to undo the previous EXIT record.

36. Registering Students for Read- Aloud and/or Paper/Pencil General Assessment with P/P Accommodation General Assessment with P/P Accommodation –“2” test type, SAR, and “13” Accommodation General Assessment with individual read- aloud and reader General Assessment with individual read- aloud and reader –“R” test type and “6” Accommodation General Assessment with individual read- aloud and KCA voice General Assessment with individual read- aloud and KCA voice –“A” test type and “6” Accommodation

37. Registering Students for Read- Aloud and/or Paper/Pencil (cont.) General assessment with individual read- aloud (reader) AND p/p accommodation General assessment with individual read- aloud (reader) AND p/p accommodation –“R” test record, SAR, “6” and “13” accommodations General assessment with group (reader). Must also use p/p accommodation. General assessment with group (reader). Must also use p/p accommodation. –“R” test type, SAR for group read-aloud, SAR for p/p, “8” and “13” accommodations.

38. Registering Students for Read- Aloud and/or Paper/Pencil (cont.) For KAMM, do the same as above, but substitute For KAMM, do the same as above, but substitute –“5” test type for “2.” –“K” test type for “A” –“I” for test type “R”