Closing June

 We recognize the end of the year presents challenging and often emotional transitions for students  We want to help reduce stress for residents and families  We want residents to be successful and avoid fines  We need to prepare for June clean-up, summer housing and summer conferences  We want you to be able to leave for summer! Why is this Stuff Important?

Friday, June 12: 5:00pm – housing closes ONLY approved students will be able to stay past closing Graduating seniors RAs or other RAD staff Late check-out fee is $300 Saturday, June 13: 7:00am – approved late-stay students in priority spaces must be out A, I, J, Mods 12:00pm – all other late-stay students must be out 2:00pm – RAs should be checked out Closing Dates

Week 6 RA In-service about closing Week 7 Closing bulletin boards up (by Sunday, May 17) Hand out Exit LLAs Week 8 Health and Safety Inspections – promote closing and Exit LLAs Follow up on Exit LLAs Week 9 Closing Community Meetings – collect back Exit LLAs Post closing reminder notices on resident doors (by Sun, May 31) Wednesday, 3pm – front office training w/ Jaycie Important Dates Prior to Closing

Week 10 RAs begin to facilitate pre-checkout meetings with residents RAs begin to monitor common areas for issues Eval Week Monday, 6-8pm – All RAD staff end of year celebration dinner RAs facilitate pre-checkout meetings with each resident upon appointment RAs work check-out front office shift (one 3-hour shift Wed-Sat) Monitor hallways, lounges, stairwells, sorting centers for issues Keep tabs on residents and when they are leaving Friday, 1pm – Graduation Important Dates Prior to Closing

RDs will hand them out at staff meetings next week Helpful info and reminders about closing and moving out Should be put up by Sunday, May 17 Closing Bulletin Boards een.edu/housing/o ffice/Exit%20LLA%2 0Final.pdf

Hand out during week 7 Collect back by week 9 Closing Community Meetings Offer your assistance to help the roommates complete them Explain the importance of this as a tool to help roommates successfully complete their move-out process, sharing responsibilities equitably and hopefully avoiding fines Document located under “Community Development” on RA Resources Page Your RD will give you copies at week 7 staff meeting Exit LLAs een.edu/housing/o ffice/Exit%20LLA%2 0Final.pdf

Use provided agenda Hold during week 9, between Monday-Wednesday, May Advertise at least 48 hours in advance, using multiple methods Take attendance on your roster Collect back Exit LLAs Follow up with residents who missed the meeting Post closing materials during week 9, by Sunday, May 31 Closing Community Meetings

BEFORE they return keys to the front office, they should walk through the room with you Residents should sign up with you 24 hours in advance for a pre- checkout appointment (15 minutes) – failure to do so may result in an improper check-out fee of at least $60 Use Doodle for residents to sign up for appointments Have this setup and link sent out to residents by Sunday, May 31 (beginning of week 10 ) Make sure to reflect your own academic schedule, but keep plenty of times available Pre-Checkout Meetings

What you’re looking for: Have they removed all of their belongings from the room/building? Have they cleaned? Is there any obvious damage, if so, who’s responsible? Lock window(s) and door(s) Do NOT take keys—they should return them to the check-out office You’ll sign a 1/8 sheet for them to return to the office with their keys to show the desk staff they completed this step Pre-Checkout Meetings

FOAs will still be assessing spaces for billing Let your RD know if there was anything problematic or if you learned something needed to be billed to a particular person(s) Keep track of residents who have left on your roster If there are residents who haven’t signed up for an appointment or you aren’t sure what their plan is, follow up with them asap Use Doodle for residents to sign up for appointments Have this setup and link sent out to residents by Sunday, May 31 (beginning of week 10 ) Make sure to reflect your own academic schedule, but keep plenty of times available Pre-Checkout Meetings

What if: Someone can’t find a time on my Doodle schedule? Someone shows up at my room and says they need to meet with me now (no prior appointment)? Someone’s space doesn’t look check-out ready? Someone refuses to/doesn’t have time to complete all the necessary check-out steps? Someone leaves without meeting with me? All the “What ifs…”

You’ll receive a temporary A-D exterior key during Eval Week A-D will be put on a different core as of 5pm Friday You should plan to stay until 2pm on Saturday, unless told otherwise by your supervising RD Friday of closing, we’ll feed you dinner at 6pm On own for breakfast/lunch Saturday Other Things

Return all RA apparel (including hats) and supplies to your RD Return admin/staff keys to your RD Complete your own check-out Remove all belongings from your room/unit and clean it Return your housing keys to the SGS office on the 2 nd floor of A-building Give yourself a big pat on the back! To Do Before You Leave

THANK YOU! Questions?