Westminster City Council and Westminster Primary Care Trust Voluntary Sector Funding 2009/10 Voluntary Sector Funding Eligibility, Application Form Funding, Assessment

2009/10 Annual Revenue Funding ELIGIBILITY CRITERIA Eligible organisations Constituted as a not -for-profit organisation Meet the needs of Westminster residents Meet Conditions of Funding Revenue costs only

2009/10 Voluntary Sector Funding Service Categories Service Specifications Adults Services Information, Advice and Guidance Infrastructure and Community Group Support Children’s Services Arts and Culture Reducing Health Inequalities

2009/10 Voluntary Sector Funding Cross-cutting assessment criteria (1-3) All applications will be assessed against six cross-cutting criteria: 1. The organisation is competent and appropriately managed 2. The project/service contributes to at least one outcome within the relevant specification 3. The project has clearly defined inputs, outputs and outcomes

2009/10 Voluntary Sector Funding Cross-cutting assessment criteria (4-6) 4. The project is well planned and will be appropriately monitored and reviewed 5. The project represents value for money 6. The organisation is effective, financially sound, and capable of delivering the proposed services/activities

Application Form Section A - Information about the Organisation Section B - Information about the Project Section C - Financial Information about the Project Section D - General Financial Information about the Organisation Section E - Checklist for documents and Chair’s signature

Application Form Front Page and Section A - Organisation Details Organisation and title of project Tick specification your application is addressing Fixed Term or Recurrent Funding Section A Aims and objectives Beneficiaries Management Committee Policies

Section B - Project Details (Questions 15-19) Summary of project How the project contributes to at least ONE outcome of the service category New or existing project? Address for project Wards

Section B - Project Details (Questions 20-29) Target beneficiaries Evidence of need What do you need to make the service run (inputs) What service are you going to provide (outputs) What do you hope to achieve (outcomes) Monitoring and Evaluation Ensuring Quality Implementation of Equal Opportunities User involvement in project development Working in partnership with others

Section C - Financial Information Expenditure and income on project only Other income Use accurate costings, check the budget adds up. Other City Council income Previous Annual Revenue Funding

Section D - General Financial Information Financial Information on the organisation Reserves for current financial year

Section E - Documents Checklist Governing document Management committee - list of Latest annual report Audited accounts for 2007/08 (or 2006/07) Signed Conditions of Funding Declaration and signature of chairperson Job Descriptions

Multiple Grants If applying for more than one grant then DO NOT use the same form. Complete separate application form for each If applying for one grant / project but contributing to more than one outcome/specification then DO USE same form and address each outcome in turn

DOs…. Ensure you read the Guidance notes fully before completing your form. Check project contributes to and addresses the relevant outcome/specification Address each outcome in turn if addressing more than one answer all the questions in all the sections Be clear & comprehensive, but concise - bullet points where possible

DOs... Demonstrate and offer evidence Use clear and simple language - avoid jargon Ensure the application form is legible - so the assessor can read it easily Ask someone who is not already involved with the project to read your application to make sure they can understand what you are trying to achieve. Proof Read Application Bear in mind the cross-cutting assessment criteria Submit relevant documents with the application Sign application form & Conditions of Funding

and DON’Ts Assume assessing officers have prior knowledge of your project Forget to keep a photocopy of your application form for your own records. Send any additional information other than the documents requested. Miss the deadline.

Westminster City Council Voluntary Action Westminster – 37 Chapel Street, NW1 5DP Contracts Team Westminster City Council Telephone Minicom

Assessment Process & Timetable 2009/10 Voluntary Sector Funding

All Applications Deadline for returning completed application forms Late applications will NOT be accepted Enclose Acknowledgement Card 26th September pm

6th October - 28th October 2008 Assessment No organisation will be contacted during this time. The assessment will be based purely on the application form We will assess applications against the 6 cross cutting criteria which are laid out in the guidance notes

6 Cross Cutting Assessment Criteria 1. The organisation is competent and appropriately managed 2. The project/service contributes to at least one outcome 3. The project has clearly defined inputs, outputs and outcomes 4. The project is well planned and will be appropriately monitored and reviewed 5. The project represents value for money 6. The organisation is effective, financially sound, and capable of delivering the proposed services/activities Officer recommendations made

31st October – 19th November 2008 Initial Directors meeting to discuss and agree Officer recommendations Moderation of recommendations Final Directors meeting

21st – 28th November 2008 CM Report prepared and issued

15th December 2008 Implementation of Cabinet Member Decision on successful applications Unsuccessful Organisations Notified

5th January – 27 th February 08 Request for any additional information and clarification of any issues identified during the assessment Dialogue with organisations to identify specific outputs and outcomes (taken from the application form) and monitoring and evaluation to be included in the Service Level Agreement.

2nd – 13th March 2009 Service Level Agreements finalised and signed Obtain all the necessary information needed in order to make first quarter payments Preparation of payment schedules

1st April st quarter payments made The payments are normally released at the beginning of each quarter I.e. 1st April, 1st July,1st October, 1st January. Organisations awarded £5,000 or less will receive 2 payments on the 1st April and 1 st October

Assessment Process and Timetable Any Questions?