1. Technical Assistance Office SOCRATES / Lingua 1 and 2 Information seminar for co-ordinators of successful pre-proposals Carla Donda 28 January 2005

2. 2 Support documents when filling in the application form  Application Form for Full Proposals 2005  Socrates Guidelines for Applicants (September 2004 version)  Socrates – General Call for Proposals 2005  Administrative and Financial Handbook for Applicants for Transnational Cooperation Projects 2004 www.socleoyouth.be http://europa.eu.int/comm/education/programmes/socrates/download_en.html#gd  A Survival Kit for European Project Management (annexes) http://www.sokrates.at/survivalkit/

3. 3 Phase 2 of the selection procedure Assessment of the full proposal Selection procedure  Independent experts  National Agencies  Socrates Committee  List of selected projects  Notification letter  Contractualisation (1/10/2005: start of the eligibility period)

4. 4 Eligibility criteria P - Postmark of 1 March 2005 M - Minimum n° of eligible countries* * !!! * !!! 3 countries, coordinating institution included (at least 1 partner from the 25 EU member states) - Declaration (Section 2) - Declaration (Section 2) signed in original by the legal representative* !!! * !!! electronic,scanned or faxed signature is not accepted !!! - U - Use of the 2005 application form - A - Application completed in full A - Application written in one of the 20 eligible languages

5. 5 Partnership  You are free to add further partners at full proposal stage  If you delete partners, state the reasons why  Give the names of organisations in English, too

6. 6 The ‘Declaration’ claims - that all your partners confirmed in writing their agreement with the application as submitted - these agreements should not be attached to your application - nevertheless, the European Commission may request them at any time during or after the selection process.

7. 7 Budget annex – Section 2 Original / Proposed budget -y ou are not tied by the budget indicated in the pre-proposal -clearly substantiated -consistent with the work plan (Section 3) -no calculation error -covers the whole project duration -indicated in euros -abide by the rules on Eligibility of costs (Annex 2 of the application form) - financial contributions identified, described and guaranteed in real terms (‘Overwiew of income’) Approved budget - in the light of the project aims - in accordance with the rules on eligibility evaluation - included in the Grant Agreement

8. 8 Action description – Section 3 The brief description of the project is essential in the assessment process.  What is your project going to achieve?  Target group(s)  Methods used, activities proposed  Concrete measures for monitoring and evaluating the project  What are you going to do with the outputs/results of the project?  Work plan (see the fictituous example on page 22 of the application form)

9. 9 Financial Identification form  In case your project is selected, this information will be part of the contract  In case of changes, please inform TAO

10. 10 Is your organisation not a public body?  Cf. Art.176 of the Financial Regulation: the Commission is required to check the financial capacity of beneficiaries other than public bodies* : profit&loss accounts + balance sheet of the last financial year.  In case you are awarded a grant of 300.000 euros or more: external audit report * ”Public body”(art.43) means that the organisation is either financially guaranteed by the state(i.e.public authorities will cover any financial obligations the organisations might have if the organisation runs into difficulties), or the organisation is legally incapable of bankruptcy or its income is fixed by law.

11. Technical Assistance Office I wish you success in the preparation of your Lingua proposal! info@socleoyouth.be info@socleoyouth.be