Driving Engagement Five Reasons to Use SharePoint 2013 Communities

Maggie Swearingen Experience Architect Linkedin.com/in/mswearingen

“Internal blogs, forums and social networks allow organizations to unlock institutional knowledge by allowing employees to share questions, answers, and valuable information in open forums rather than the confines of , where only a few people benefit from shared information.” From 10 Reasons Why You Should be Using Social Media to Communicate with Employees

90% of Business Leaders think an engagement strategy is important, but only 25% have an engagement strategy

Employee Engagement Collaboration Contribution Communication Connectedness

You Already Have SharePoint Reason #1

Flexible Configuration Reason #2

Community Set Up  Community Portal  Community Site  Team or Publishing Site with Community Features  Community Portal  Community Site  Team or Publishing Site with Community Features

Community Portal Enterprise-wide site template that uses search webparts to aggregate community data.

Community Site Includes: Community Management tools, Discussion Board, Top Contributors, What’s Happening and Collaboration Libraries

Within Site Activates Categories, Community Members, Discussions list, and Core Community pages

Ease of Use Reason #3

Mobile Access On-Premise Considerations  VPN  Responsive Design  SharePoint Apps  Third-Party Apps Office 365  Responsive Design  Third-party Mobile Apps  SharePoint Apps

Simple Administration Reason #4

Permissions TypePermissionApproval Setting Private community. Share the site with only specific users or groups, and grant Member permissions to them so they can contribute. Not applicable. Closed community. Share the site with Everyone and grant Visitor permissions to them so that they can view the site and request access. Enable access requests on the site. Open community with explicit membership. Share the site with Everyone and grant Visitor permissions so they can view the site and automatically join as members. Enable auto-approval on the site. Open community. Share the site with Everyone and grant Member permissions so they can all contribute. Not applicable. us/library/jj aspx#phase3

Moderation  Administrators can delete content  Enable offensive posting reporting  Alerts and notifications are set in user’s profile  Additional SharePoint permission group: Moderators  Administrators can delete content  Enable offensive posting reporting  Alerts and notifications are set in user’s profile  Additional SharePoint permission group: Moderators

Notifications  Follow the Site  Manage notifications from profile  Set up alerts  RSS

Gamification Reason #5

Gamification o Badges o Ratings o Reputation Settings

SharePoint Team Sites Documents Tasks Events Controlled Permissions SharePoint Communities Archived Discussions Documents Moderation Gamification One-to-Many Communication Controlled Permissions SharePoint Newsfeeds One-to-Many Communication Following-based Content Yammer Groups Document Collaboration Limited Permission Control Limited Integration with SharePoint External Professional Communities Established Easy-to-Use Access to a wide community

SharePoint Engagement Strategies Collaboration, Communication, Connectedness Where are the gaps in our SharePoint user adoption? Can the Community Site Template help fill those gaps and meet the needs of our organization?

Maggie Swearingen Experience Architect Linkedin.com/in/mswearingen