1. NHS Education for Scotland The Knowledge Network: Shared Space April 2010

2. Shared Space Overview The Shared Space is a collaborative tool that is available within The Knowledge Network. The Shared Space aims to bring together both tacit and explicit information. Within the Shared Space there are communities which provide various areas of functionality. These communities tend to be established groups of professionals or people working on one particular area of work. Some of these communities go on and develop into ‘Community of Practice (CoP)’ which have a common sense of purpose and agree to work together. You can access a ‘(CoP) Toolkit’ from The Knowledge Network/ My Community Space which provides guidance on developing and maintaining a CoP and makes reference to areas of functionality within the Shared Space that can support this development.

3. Shared Space Structure The Knowledge Network & Specialist e-Libraries: Open to all users Shared Space Network For all network members Security application available Community Shared Space : Specific area of interest Security application available Network Shared Space Community There can be as many sub groups as required

4. Functionality Share information and experience with colleagues Participate in online discussions, post and reply to ‘threads’ Keep up to Date with information specific to your area of interest Post ‘Resources’ within your community area, they can be in document format (.doc,.ppt,.pdf) or a URL address) Set up personal Alerts to notify you when content is added to the Community area Setup a ‘Sub Group’ within the community (no limit on number you can setup) Communities are ‘Secure’, the information and membership within a community is private (The tool utilises Athens authentication system) Access both tacit information (based on personal experience, intangible) and Explicit information (based on documented evidence, tangible)

5. Access the Shared Space Use the A-Z control or the search to find your Shared Space. If you are logged in all Shared Spaces you have joined will are listed under ‘My Communities’

6. Use your NHS Athens username to login

7. Shared Space Homepage Navigation ‘Resources’ ‘Discussion’ ‘People’ ‘News’ ‘My Profile’

8. You can use the search OR browse by subject or type of resource To find resources added by members of the Shared Space

9. Adding Resources (1) From the Add new drop down – Specify what ‘Type’ is relevant to the resource

10. Adding Resources (2)

11. Discussion Select any topic to contribute to the discussion

12. To join any related Shared Spaces then access them via the drop down list

13. People You can email individuals or groups of members You can view the details of each member of your community, you can also search for people using various methods available from the top of the peoples page

14. Use the meeting scheduler to set up meetings and find suitable dates The Admin panel is only visible if you are an administrator

15. My Profile Your personal contact details Your personal alert settings

16. Please send us your and feedback or contact if you require further information: MKN@nes.scot.nhs.uk