1. Five Reasons to Use SharePoint 2013 Communities
Driving Engagement
Problem: We have Sharepoint, but we’re hearing the rumble around the office. It’s not doing anything to drive our employee engagement.
How but what can we do within the confines of out of the box SharePoint that will allow us to
General topics
Access requests
Mobile connections
configuration
Five Reasons to Use SharePoint 2013 Communities

2. Maggie Swearingen Experience Architect Protiviti
@mswearingen
Linkedin.com/in/mswearingen
Maggie Swearingen Experience Architect Protiviti
Talk about my online community background – and the evolution of online communities

3. “Internal blogs, forums and social networks allow organizations to unlock institutional knowledge by allowing employees to share questions, answers, and valuable information in open forums rather than the confines of , where only a few people benefit from shared information.”
From 10 Reasons Why You Should be Using Social Media to Communicate with Employees

4. So the question is – how can we leverage our sharepoint implementations to engage employees?
90% of Business Leaders think an engagement strategy is important, but only 25% have an engagement strategy

5. Employee Engagement Collaboration Contribution Communication
Connectedness
I’m a big proponent of benchmarking – we first need to figure out what engagement means to us as an organization – does it mean collaboration, contribution, a thoughtful culture?
How can we measure these items?
Most of us say we want collaboration, but really what does online collaboration mean to us? Does it mean that we are leveraging one-to-many conversations more than one-to-one conversations via ?
If this is a goal and it is for so many of us – sharepoint communities can help us

6. You Already Have SharePoint
Reason #1

7. Flexible Configuration
Reason #2

8. Community Set Up Community Portal Community Site
Team or Publishing Site with Community Features
There’s nothing about setting up a community portal or a community site that’s unusual.

9. Community Portal
Enterprise-wide site template that uses search webparts to aggregate community data.

10. Community Site
Includes: Community Management tools, Discussion Board, Top Contributors, What’s Happening and Collaboration Libraries

11. This will add the four community pages (Home, Categories, Members, and About) along with all the community Web Parts to your site. The key difference between the Community Feature and aCommunity Site is that only Community Sites will appear in the Community Portal. Sites with the Community Feature activated will also not use the community result template in search. The community functionality will be exactly the same.
Within Site
Activates Categories, Community Members, Discussions list, and Core Community pages

12. Ease of Use
More than any other SharePoint property, this section of the site is very intuitive.
Let’s talk a little bit about training and user adoption.
End user:
*Adding a Discussion
Pre-set views, categorization, search
Finding members
Seeing profile
Adding all the other tools – it’s really just a site.
Requesting access
Reason #3

13. On-Premise Considerations
Mobile Access
On-Premise Considerations
Office 365
VPN
Responsive Design
SharePoint Apps
Third-Party Apps
Responsive Design
Third-party Mobile Apps
SharePoint Apps

14. Simple Administration
Approving access
Reason #4

15. Permissions Type Permission Approval Setting Private community.
Share the site with only specific users or groups, and grant Member permissions to them so they can contribute.
Not applicable.
Closed community.
Share the site with Everyone and grant Visitor permissions to them so that they can view the site and request access.
Enable access requests on the site.
Open community with explicit membership.
Share the site with Everyone and grant Visitor permissions so they can view the site and automatically join as members.
Enable auto-approval on the site.
Open community.
Share the site with Everyone and grant Member permissions so they can all contribute.
Private community. Available to only specified members.
Share the site with only specific users or groups, and grant Member permissions to them so they can contribute.
Not applicable.
Closed community.
Share the site with Everyone and grant Visitor permissions to them so that they can view the site and request access.
Enable access requests on the site.
Open community with explicit membership. Everyone can view the site and can automatically join to contribute to the site.
Share the site with Everyone and grant Visitor permissions so they can view the site and automatically join as members.
Enable auto-approval on the site.
Open community. Everyone can contribute to the community.
Share the site with Everyone and grant Member permissions so they can all contribute.
The access request settings are in the permissions panel.

16. Moderation Administrators can delete content
Enable offensive posting reporting
Alerts and notifications are set in user’s profile
Additional SharePoint permission group: Moderators
Note the moderation tool bar that appears when every anyone has to moderate a discussion.
Note the site settings – you don’t even need to go to the gear

17. Notifications Follow the Site Manage notifications from profile
Set up alerts
RSS
configuration

18. Gamification
Reason #5

19. Gamification
Badges
Ratings
Reputation Settings

20. SharePoint Communities SharePoint Newsfeeds Yammer
SharePoint Team Sites
SharePoint Communities
SharePoint Newsfeeds
Yammer
External Professional Communities
Documents
Tasks
Events
Controlled Permissions
Archived
Discussions
Documents
Moderation
Gamification
One-to-Many Communication
Controlled Permissions
One-to-Many Communication
Following-based Content
Groups
Document Collaboration
Limited Permission Control
Limited Integration with SharePoint
Established
Easy-to-Use
Access to a wide community
There are more than 2.1 million special interest groups on Linked In
In Q more than 40 percent of the unique visitors to Linked In accessed the site from a mobile device
A major pain point of all of this is figuring out our strategy behind our new implementation, and more to the point, how can we get users to adopt this new form of SharePoint.

21. SharePoint Engagement Strategies
Where are the gaps in our SharePoint user adoption?
Can the Community Site Template help fill those gaps and meet the needs of our organization?
SharePoint Engagement Strategies
Collaboration, Communication, Connectedness

22. Maggie Swearingen Experience Architect Protiviti
@mswearingen
Linkedin.com/in/mswearingen
Maggie Swearingen Experience Architect Protiviti
Talk about my online community background – and the evolution of online communities