UBCTravelSmart

AGENDA UBCTravel Smart What is UBCTravel Smart Website Resources and Travel Services Duty of Care & What to Know Before You Travel New UBC Visa Card and Online Payment Tool

Payment & Procurement Service Enter to Win 2 United Airline Tickets Answer 10 questions: The answers can be found on these websites: CONTEST

Discounts Air Car Hotel Discounts Air Car Hotel Booking Options Full Service Self-Service Booking Options Full Service Self-Service

UBCTravel Smart UBCTravel Smart How do I book my travel? How do I pay for my travel? How do I reconcile my travel? UBC Payment & Procurement Services UBC Payment & Procurement Services Everything you need to know in order to purchase Goods, Services and Travel for University related business Everything you need to know in order to purchase Goods, Services and Travel for University related business

Links Travelling Outside of Canada UBC Extended Health Coverage Traveling with Students “Safety Abroad Travel Registry” Info Air & Hotel Programs Car Rental & Insurance Options YVR Airport Parking Contacts Booking Tool Profile More Secure Booking Tool Profile More Secure UBCTravel Smart & Concur Online UBCTravel Smart & Concur Online Informed Buying Decision Efficient Process Support Informed Buying Decision Efficient Process Support Seat Sales, Web Fares & UBC Rates

PROFILE Travel Preferences Frequent Travel no. Credit Card Encrypted Add An Assistant Individual Profiles PROFILE Travel Preferences Frequent Travel no. Credit Card Encrypted Add An Assistant Individual Profiles Book UBC Guests Book UBC Guests Planning Planning Pre-Authorizations Pre-Authorizations Legal Full Name

UBCTravel Smart Agency Supports UBC’s Online Booking Tool Value and peace of mind for all your travel  24/7 Emergency service & proactive measures  Access to all UBC rates, seat sales, web fares  Search capabilities - more efficient and complete than the internet or airline websites  Personalized services and problem resolution  20 Plus years of experience supporting UBC staff and faculty Full Service Without the UBCTravelSmart Program You’re on your own Without the UBCTravelSmart Program You’re on your own

Duty of Care UBCTravelSmart Program  13,800 faculty & staff  Unexpected Events  Emergency Situations  Weather  Political

TIP If you have UBC extend medical coverage with Sunlife and you are travelling outside of Canada Always travel with your SunLife Travel Card TIP If you have UBC extend medical coverage with Sunlife and you are travelling outside of Canada Always travel with your SunLife Travel Card Identify your travel health risks before you take off

UBC Agreements Only UBC’s Full Service or Self Service vendors have access to the UBC agreements Only UBC’s Full Service or Self Service vendors have access to the UBC agreements

American Express travel card & Pcard will be phased out New Visa card, University liability No more UBC VISA Card late fees New UBC VISA Card Low value commodity Goods & Services Travel Expenses

Online Payment Tool (OPT) Beta Testing OPT Process Digital Receipt s UBC VISA Card Data Charge Travel Allocate Accounts & Speed Charts Attach Digital Receipts Allocate Accounts & Speed Charts Attach Digital Receipts Employees Online Approval PPS Audit & Review PPS Audit & Review Reimbursement & Reconciliation

14 Judith Fograscher UBC Travel Program Manager l Judith Fograscher UBC Travel Program Manager l Service Savings Security Sustainability UBCTravel Smart & Concur Online Be Informed Travel Safely Save Time Save Money

UBCTravel Smart Thank You!