1. Concur Travel and Expense

2. Benefit to Faculty
Concur is a web-based travel booking and expense reporting software tool
Electronic receipts
Mobile app (with complete itinerary)
Eliminates need for paper travel envelopes and monthly statements
Faster reimbursement
Christopherson Business Travel will be our Travel Management Company
Use is not mandatory
Helpful in scheduling complicated trips
Savings opportunities
Small fee for service
Customer service (toll free number)

3. What Faculty Need to Do Set up a profile in Concur
Password
Add mobile phone number
Add work or home number
Activate e-receipts (requires any credit card to be registered)
Verify address
Add travel arrangers/expense delegates (staff who may act on your behalf)
Optional to add
Frequent traveler membership accounts
Passport number
Travel preferences
Personal credit card (to take advantage of credit card benefits)
Log in and submit expense reports when they are complete
Routed electronically for approval
Help desk:
Refer to Rice website for information

4. Changes in Policies & Procedures
Proposed
One policy for travel, business meetings and entertainment
More expenses are allowable (e.g., wi-fi charges for work, certain airline fees)
Economy Plus upgrades for flight segments over 3 hours
Allows dependent care (above and beyond regular care) for travel to conferences when pre-approved by appropriate approver and no alternative exists
Meal allowance includes higher levels for meals involving donors, senior level recruitments, dignitaries

5. Changes in Policies & Procedures
Clarifies rental car allowance
Rice preferred vendor (Enterprise) includes navigation system in price
Itemized receipt requirements clarified:
Required for Pcard charges over $75
Required for out-of-pocket expenses over $25
Required for all alcohol and entertainment expenses