Academic Advising Russell Sage College

Academic Advising Through the Academic Year  SEPTEMBER: Assist with last minute schedule adjustments.  The last day to drop/add a course is Tuesday, September 4, 2012 by 11:59pm.  Complete Roster Reconciliation (3 rd week)  OCTOBER: Review SCA midterm grades (only for day course sections # 10-19, 80-89) and RSC early warnings with advisees, plan spring course schedules and clear students to register.  SCA Midterm Grades/RSC Warnings must be submitted by Tuesday, October 16,  NOVEMBER : Continuing student register for Spring classes. Assist students who need to withdraw from fall classes.  Registration begins by class-level on Monday, November 5,  Last day to withdraw from a class is Friday, November 16, 2012 by 4:59pm.  Last day to P/F for a non major course is Friday, November 16, 2012 by 4:59pm.  DECEMBER : Assist continuing students with schedule adjustments based on fall final grades. Advise new spring 2013 admits. RSC Office of Academic Advising

Academic Advising Through the Academic Year  JANUARY : Assist students with schedule adjustments.  Orientation: Friday, January 18, 2013  Spring 2013 classes begin, Tuesday, January 22, 2013  The last day to drop/add a course is Tuesday, January 29,  FEBRUARY : Remind seniors about the filing deadline for May graduation.  Graduation applications are due on February 15,  MARCH: Review Early Warnings with advisees, plan fall course schedules and clear students to register. Assist students who need to withdraw from spring classes.  RSC Warnings must be submitted by Tuesday, March 12,  APRIL: Make sure seniors are on track to graduate in May.  Summer/Fall 2013 registration begins by class-level on Monday, April 1, 2013).  Last day to withdraw from a class is Friday, April 12, 2013 by 4:59pm.  Last day to P/F for a non-major course is Friday, April 12, 2013 by 4:59pm.  MAY : Before May 31, make sure current continuing advisees are fully registered for fall 2013 classes.  JUNE-JULY : Recommended: Advisors should check regularly (weekly) to maintain contact with the advising office and new advisees throughout the summer. New students will be pre-registered by the Advising office and faculty will meet with them in person during designated Advising Days (tba).  AUGUST: Assist advising office on Late Admit first-year & transfer students schedules along with any continuing students who need to adjust schedules. RSC Office of Academic Advising

 Tools & Resources for Academic Advising  Colleague/Datatel  Colleague/Datatel– primarily used by Advising Administrators and Department Chairs; “background” for SageAdvisor  SageAdvisor  SageAdvisor– employed by advisors and students to access student record, transcripts, schedules, mid/final grades, progress toward degree completion  Catalog  Catalog– available online at provides an outline of College policies + degree requirementshttp://catalog.sage.edu  Advising Office Website  Advising Office Website–  Stacy Gonzalez,  Stacy Gonzalez, Associate Dean for Academic Services RSC Office of Academic Advising

Faculty Menu  Access advisee information via the Faculty Menu in SageAdvisor.  Student Profile  Student Profile– student contact info, ID number, academic program, account holds, special services (Honors, HEOP, Athlete), co-advisors  Transfer Equivalency Report  Transfer Equivalency Report– shows all transfer credit w/ grades and Sage equivalents  Transcript  Transcript– shows all courses (Sage + transfer) on a single page  Schedule  Schedule– select term + view/print  Grades  Grades– midterm (if available) + final  Program Evaluation  Program Evaluation– (degree audit) shows progress toward degree SageAdvisor

 The evaluation includes anticipated credits that students are either currently taking (IP) and those they are pre-registered for (PR).  Students must complete a minimum of 120 credits (for a Bachelor’s degree), at least 45 of which must be taken at Sage.

 The Evaluation first lists General Education requirements and then major requirements.  Grades for Sage courses are shown on the evaluation and transfer credits are indicated with “TE”.  Note that credits can “double count.” SageAdvisor Note changes in gen ed: WLD WLD 201 satisfy ENG 101, ENG 220, WLD 120 Note changes in gen ed: WLD WLD 201 satisfy ENG 101, ENG 220, WLD 120

 The cumGPA in your major is calculated in the evaluation.  All students must earn a minimum GPA of a 2.2 in their major (some programs have higher requirements) and a 2.0 cumGPA in order to graduate.  Depts may approve of substitutions and waivers for major requirements.  Look for blank lines on your evaluation that indicate if a course is still needed. SageAdvisor

 In addition to major and other gen. ed. requirements, all Sage students must complete a certain number of liberal arts courses, which are identified on the evaluation. – BA degrees: 90 liberal arts cr. – BS degrees: 60 liberal arts cr.  General electives count toward the 120 total credit requirement.  Even if a student has met all major and general education requirements, she can’t graduate without 120 credits. SageAdvisor

 Students can access a Transfer Equivalency Report online to see how their transfer credits were received at Sage.  Courses may transfer in as a Sage equivalent course (FRE 202), as a specific department’s elective (HIS-ELCT), or as general elective credit.  Note: Only credits transfer, not grades.  Students + Advisors should verify that all credit has transferred in appropriately. Depts may sub transfer credit for major requirements. SageAdvisor

RSC Office of Academic Advising Reminders: Students are tied to the catalog in which they enter. A student may opt to follow a later catalog, but not an earlier one. Waivers of dept requirements that appear in the catalog/degree audit must be approved by the faculty advisor and dept chair. Substitutions of support courses must be approved by the dept. offering the course Substitutions/waivers of gen ed require the approval of the Dean.

Financial Aid Facts 12 credits  In general, students must be enrolled in at least 12 credits to be considered full-time and eligible for financial aid and on-campus housing. satisfactory academic progress  Students must be making satisfactory academic progress in order to remain eligible for state, federal and institutional aid.  Ratio of Attempted Credits/Completed Credits  Cumulative GPA  In general, financial aid is not available for summer study (exception: Discovery Degree students). Student Services  Students should consult with financial aid staff in Student Services with any questions. RSC Office of Academic Advising

Advising Office Website Advising Office Website RSC Office of Academic Advising Students + Advisors can access tools and resources on the Advising Office’s website.

Students + Advisors can me any time: Russell Sage College Office of Academic Services Hart Hall, 2 nd Floor Academic Advising Academic Support Higher Education Opportunity Program (HEOP) Writing Studio