1. Academic Policy Hot Topics
New Administrators Orientation: August 4, 2016

2. Types of Policies University of North Carolina General
Administration Policy: The Code/Policy Manual
Responsible: UNC General Administration
University Policy
Responsible: Office of Legal Affairs
Policies most often originate via UNC General Administration, state or federal legislation, or other administrative action
Academic Policy
Responsible: Faculty Council and/or Office of Academic Affairs
Policies most often originate via UNC Charlotte faculty and administration
There are three types of policies
Each policy has a ‘responsible party’
The responsible party manages the policy including review, updates, and implementation
Each type of policy may originate from different sources
Academic policies go through review every five years; the review schedule is found online at the Academic Policies and Procedures website

3. Recent Policy/Procedure Changes
Withdrawals (Undergraduates)
“Undergraduate students may receive a grade of W for no more than 16 credit hours over their academic careers.”
Readmission of Former Students
Includes single Forgiveness Policy (replaces former Two-Year Rule and Associates Degree Rule)
Student Complaint Resolution Log
Units that receive complaints from currently enrolled students related to the mission must log the complaint and its resolution
Submission of Final Grades
Faculty Council: “Support the Provost in directing Department Chairs to include chronic failure to turn in course grades or chronic lateness in grade reporting in faculty annual evaluations.”
Late grades:
Whereas, individual faculty who chronically do not submit grade reports or who chronically submit late grades have negative, often dramatic effects on students, such as:
• Student graduation from the University may be delayed;
• Suspension/Probation determinations are delayed or processed incorrectly;
• Student course registrations may be dropped based on incorrect data;
• Students may be excluded erroneously from Dean’s and Chancellor’s lists;
• Inaccurate Satisfactory Academic Progress (SAP) is calculated, which impacts students’ eligibility for Financial Aid in subsequent semesters;
• Unnecessary delays occur in processing Official Transcripts for students;
• Access to student housing may be suspended; and
• An efficient, automated process (with on time grade reporting) may become a time consuming manual process
FORGIVENESS POLICY
Undergraduate students who have a break in enrollment from UNC Charlotte for a minimum period of 24 consecutive months or undergraduate students who have a break in enrollment from UNC Charlotte for a minimum of one regular semester and earn an Associate of Arts (AA), an Associate of Science (AS), or an Associate of Fine Arts (AFA) degree are eligible for readmission with forgiveness.  Students may be readmitted one time only under this policy. 

4. Recent Policy/Procedure Changes, cont.
Academic Standing (formerly Academic Probation and Suspension)
Good Academic Standing: 1) cumulative GPA of 2.0 AND 2) cumulative ratio of earned to attempted credit hours of 2/3
Good Academic Standing Warning (do not meet 2/3 ratio)
Registration
Add/drop period shortened to 8 calendar days
Tenured Faculty Performance Review
Requires a five-year plan and set of goals with related milestones

5. Recent Policy/Procedure Changes, cont.
Guest Access Portal (GAP)
Provides access to FERPA-protected student education records
Allows students to choose:
to whom access is provided
what information can be seen
how long the access will last
Students create guest accounts and assign view only access to specific pieces of information
Final grades Midterm grades
Registration status and holds Financial aid awards
Unofficial transcripts Payments/account summary
Student information Student schedule
Does not allow access to student counseling, health or conduct records
Students create a passphrase for guests who wish to speak with the University

6. What to Watch For: Upcoming Policy/Procedure Changes
Course and Curriculum Management: Acalog/Curriculog
Electronic academic program and course approval system for creating, modifying, and accessing degree programs, courses, and catalog information
Curriculog is the only process for course/curriculum changes
Special Faculty Appointments
Outlines minimum procedural and eligibility requirements for appointment and promotion of faculty in special faculty appointments
Course Numbering and Cross Listing
To require enforcement at the department/college level
Department/School: Establishment, Name Change or Relocation
Outlines minimum guidelines

7. Thank You
Leslie R. Zenk, PhD; Assistant Provost;