INTEGRATING SAP MASTER DATA WITH SHAREPOINT

SESSION EVALUATIONS  Schedule and evaluate each session you attend via our mobile app that can be used across devices at azurewebsites.net  You will be able to evaluate sessions added to your “My Sessions” 25 minutes before the scheduled end time  Evaluations are stored anonymously and your feedback is appreciated  The app will be the only method available to submit session evaluations for the event and we hope you find it intuitive and convenient 2 | SharePoint Saturday St. Louis 2015

Adnan Khan  SPR Consulting (  Evangelist/Integration Architect  Responsible for managing and architecting business-critical solutions that integrate Microsoft and SAP environments  BIOGRAPHY 3 | SharePoint Saturday St. Louis 2015

AGENDA

SAP-MS PARTNERSHIP SAP-MSPARTNERSHIP

SAP data on Microsoft Windows, to run your business better, anytime, anywhere Fast, efficient SAP access using familiar Microsoft tools Rapid, flexible, and cost-effective real-time SAP in the Microsoft Azure cloud Extend SAP applications and workloads to Office 2013, and Office 365 to enable collaboration

SAP and Microsoft Focus on Co-Innovation Over 20 years of partnership 75% of Enterprise customers 100% of global Sls 50% of global ISVs 60% of WW transactions are done with SAP Biggest range of solutions

BUSINESS CHALLENGES

TOP SAP CUSTOMER CHALLENGES High Total Cost Of Ownership Ease of IntegrationLow Employee Productivity Lack of Agility and Enterprise Productivity Inconsistent and Disparate Data

The average $1 billion company maintains 48 disparate financial systems and uses 2.7 ERP systems THE CHALLENGE OF SILOED DATA Enterprise Resource Planning (ERP) Retail Management Systems Supply Chain Management (SCM) Electronic Medical Records (EMR) Customer Relationship Management (CRM) Financial- Services Systems Human Resources Information Systems Product Lifecycle Management (PLM)

A seamless experience WHAT CUSTOMERS WANT

7:30 am Check s on Windows Phone 8 8:30 am Schedule CRM appointment via Outlook :00 am Review Sales pipeline via mobile device 11:30 am Update Budget via Excel :00 pm Approve team member’s leave request workflow using mobile device 12:30 pm Collaborate with business partners using Yammer 3:00 pm Create CRM Lead using SharePoint Online or mobile device 5:30 pm Record timesheet in SAP via Outlook 2013 Web (part of Office 365) WHAT CUSTOMERS WANT

BUSINESS SOLUTIONS

Human Resources Complex UI or Inflexible Business Process. Inefficient cross- company business processes ( , phone, mail, etc.)? Unsatisfactory return on investment (ROI) and high IT total cost of ownership (TCO)? Sales IT Business-critical data stuck in siloed systems and end-users with no direct access? Extend the value of your LOB systems Connect SharePoint to LOB/backend systems Surface LOB data via SharePoint Deliver business-critical solutions USE SHAREPOINT TO BECOME A CONNECTED ORGANIZATION

“From systems of record to systems of engagement” USE SHAREPOINT TO BECOME A CONNECTED ORGANIZATION

Avoid costly business interruptions. Quality Don’t delay critical business activities. Speed Make continuous improvements. Flexibility Data Collection Data Validation Data Movement Winshuttle ACCELERATE AND IMPROVE MDM

DEPLOY GATEWAY FOR MICROSOFT Empower Business Users Simplified business processes; seamless SAP integration with Microsoft technologies; increased business user productivity Increase Developer Productivity Leverage out-of-the-box enterprise capabilities like SSO, security logging and supportability Optimize IT Performance Apps for Office in cloud model, non-disruptive to SAP Core A flexible interoperability framework that enables IT to securely integrate SAP and Microsoft technologies in a non-disruptive, scalable, and sustainable manner.

DEPLOY GATEWAY FOR MICROSOFT

SAP Transaction/Query Integration Engine Services SharePoint Apps WorkflowReporting BCS RFC/BAPIWeb Services Mobility Windows 8 Window s Phone iDeviceAndroid Forms Dynamics CRM Expose Compose Consume SAP INTEGRATION ARCHITECTURE

SharePoint/Office solutions provide: Simplified UI/Improved Usability Improved SAP Data Quality Simplified SAP Business Process, Standardization, Governance and Tracking ALLOW SIMPLIFIED ACCESS TO DATA

Workflow solutions provide: SharePoint-based solution that automates interactions among workflow participants. Full History and Audit Trail. Extensive Administrative Capabilities Powerful Assignment Reporting AUTOMATE WORKFLOW Workflow solutions provide: SharePoint-based solution that automates interactions among workflow participants. Full History and Audit Trail. Extensive Administrative Capabilities Powerful Assignment Reporting

SAP Lead-to-Cash Simplified solution encompasses the following scenarios: Customer, Quotation, and Order Management. SAP Business Workflow. Inventory and Invoice Management Accounts Receivables IMPLEMENT FUNCTION- SPECIFIC SOLUTIONS Sales

SAP HR Self-Service Simplified solution encompasses the following scenarios: Employee Self Service (ESS). Manager Self Service (MSS). HR Generalist/Business Partner Portal IMPLEMENT FUNCTION- SPECIFIC SOLUTIONS HR

IMPLEMENT FUNCTION- SPECIFIC SOLUTIONS Procurement

USE CASES

ChallengeSolutionResults SAP & MASTER DATA SOLUTION 1 Long turnaround to create similar (Like Item) Material 2 Lack of audit trail for material create requests 3 Minor adjustments to product characteristics prompted the creation of new material master records 4 Master data processes were cumbersome and time-consuming, requiring multiple steps on multiple screens across multiple departments 5 A single product creation request (PCR) took an average of 28 days to complete, resulting in lost opportunities and lost sales

SolutionResultsChallenge Used complex transactions flow to deliver solution Used transactions and queries to access existing material data in SAP Used SharePoint Lists for slowly changing Material attributes Created collapsible sections in the form for better user experience and data entry flow Used advanced processing techniques such as looping transactions Analyze and improve the product create and change request process, focusing on speed, visibility and accuracy. Target a 10 business day turn around for product creation and expedited changes. SAP & MASTER DATA SOLUTION

SolutionResultsChallenge Shortened the material master item setup from 28 days to two days Enabled significant revenue gains by significantly reducing the time to create new packaging products. Realized productivity improvements amounting to 25,760 hours per year, or $1.3 million in productivity savings costs SAP & MASTER DATA SOLUTION

Vendor Master Key Data and Address Data with Validation and Lookups. Control Data, Accounting Data, and Payment Transactions Data. Purchasing Data, Bank Data, Contacts. Live Lookups from SAP to simplify data entry. Workflow to allow collaboration between various stakeholders. VENDOR MASTER SOLUTION

CUSTOMER/SUPPLIER EXTRANET Information was difficult to find New customer/supplier setup was time consuming Inconsistent branding Multiple logins for different portals Orders require real-time inventory and customer specific pricing Existing Platform was difficult to customize Customers and vendors were receiving information from several sources: Public Sites SAP Enterprise Portal Order Entry Portal SolutionResultsChallenge

CUSTOMER/SUPPLIER EXTRANET A Single SharePoint 2013 Portal Landing page for customers and vendors, with access to: Online product catalog User specific information (reports, order history, contacts) direct from SAP User scoped content search Single sign-on across all platforms New user self-registration SolutionResultsChallenge

CUSTOMER/SUPPLIER EXTRANET Single Sign-on into all systems/portals Integrated with Internal Active Directory, External Active Directory, and SAP SolutionResultsChallenge

CUSTOMER/SUPPLIER EXTRANET Automatic user creation Password self service Customer Service Password Maintenance SolutionResultsChallenge

CUSTOMER/SUPPLIER EXTRANET Customer Specific News Customer Specific Sales/Customer Service Reps Customer Specific Specials Regional Mapping from SAP Data SolutionResultsChallenge

CUSTOMER/SUPPLIER EXTRANET Existing reports in SAP surfaced through SharePoint SSO Leveraged to Surface Customer/Supplier secured data SolutionResultsChallenge

CUSTOMER/SUPPLIER EXTRANET Search directly in SAP Real-time inventory Customer Specific Pricing via SSO SolutionResultsChallenge

HOUSEKEEPING  Follow SharePoint Saturday St. Louis on and hashtag #spsstl  Play “Sponsor Bingo” to register for your chance to win one of the many great giveaways at the end of the day  Schedule and evaluate each session you attend via our mobile app that can be used across devices at: azurewebsites.net

6 | SharePoint Saturday St. Louis 2015 THANKS TO OUR SPONSORS! GoldSilverRaffle

Adnan Khan QUESTIONS? COMMENTS?