1 Guidelines: Giving Effective Presentation ENGR 300 Dept. of Computer Science and Engineering University of Bridgeport, CT 06601

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3 n Needed in our GLOBAL ECONOMY n Convey Information 28% FASTER EFFECTIVE PRESENTATIONS

4 GRAPHICS CREATE A PERCEPTION n Highly Professional n Better Prepared n More Persuasive n Results in Faster BUY-IN

5 ESTABLISH YOUR PURPOSE Why am I doing this? To Sell To Teach To Motivate To Persuade To Excite To Force a Choice To Paint a Picture

6 GET TO THE POINT n Do not include details NOT DIRECTLY RELATED to your purpose n Prepare the LAST SLIDE FIRST to help determine your objective

7 GUIDE THE READER’S EYES P Assist them with Geometric Shapes P Anchor them with Bullets P Use the Unexpected to Increase the Span of Attention

8 SECRETS n Use CAPITALS for Emphasis n Use BUILD SEQUENCES for Effect n Use ARROWS to Highlight n Use Clip Art in the Background to create Depth Use a typeface with Serifs to slow the reader down Use a typeface with Serifs to slow the reader down

9 BACKGROUND COLORS HEIGHTENS EMOTIONS CALM AND CONSERVATIVE STIMULATES FEEDBACK BRINGS CHEER FORCEFUL NEUTRAL MAGICAL PASSIVE Red Blue Green Yellow Black Gray Purple Brown

10 Rule 1: Plan & Practice Without planning, presentations appear thrown together Without practice you appear unprepared

11 Rule 2: Use the Spell-Checker There is no excuse for misspelling! Why should your customer trust your engineering quality if you have no quality control over your presentation?

12 Rule 3: Don't read or memorize How would you like it if professors read from the textbook? l Guaranteed to produce boredom l Use bullets to trigger thoughts l Speak extemporaneously l Practice out-loud in front of your teammates l Requires planning ahead (see rule 1)

13 Rule 4: Avoid "um", "and uh", "ya know", etc. This habit stems from not practicing enough (see rule #1) l Slow down your speech l Deliberate as you speak l Don’t apologize for being nervous Your audience will appreciate your delivery much more

14 Rule 5: Be Honest and Forthright Fallacy: "If you can't dazzle 'em with brilliance, baffle 'em with BS.” - Hoyle l People know when they are being bamboozled l Speak with sincerity and integrity l If you don’t know the answer to a question, admit it

15 Rule 6: Display Confidence l Expect to be challenged on your ideas l Don’t take questions as a personal attack l Defensive Response = Added Attack l Open Response = Greater Latitude

16 Rule 7: Don’t be Apathetic or Nonchalant l If you don’t care, why should your customer care? l If you don’t care, why should your manager support you? l If you don’t care, why should your audience listen? An apathetic presentation is a waste of everyone’s time

17 Rule 8: Show Professional Courtesy l Be on time for other presentations l Give your full attention to the presentations of others l Avoid an air of aloofness or unpreparedness

18 Rule 9: Anticipate Questions You know your design better than anyone l Think about the parts which will raise questions l Think about the areas in your presentation which may be unclear. l Plan ahead (see rule1) and prepare some holdback slides l Demonstrate foresight and initiative.

19 Rule 10: Expect Equipment Failure Fancy equipment is impressive...unless it doesn't work! l Know how to use your equipment l Keep a set of hardcopy slides just in case l Have an extra bulb for the overhead projector

20 Rule 11: Design Readable Slides l 20 point font size or larger l 7 bullets or less l 7 words per bullet or less l Separate complex ideas onto multiple slides This presentation uses 32 point Arial font

21 Rule 12: Dress Professionally Professional Appearance = cleanliness + neatness + clothing + posture n Appearance defines first impressions n Professional appearance commands greater respect from the audience n Professional appearance implies that the speaker takes the presentation seriously

22 EFFECTIVE PRESENTATIONS USING POWERPOINT

23 POWERPOINT TIPS TEMPLATES AND TYPES CHOOSE NEW AND THEN CHOOSE A TAB GENERAL - FOR NO TEMPLATE PRESENTATION DESIGNS - TEMPLATES PRESENTATIONS - PRESENTATION TYPES, ONE USEFUL OPTION IS THE AUTOCONTENT WIZARD YOU CAN APPLY OR CHANGE TEMPLATES SELECT APPLY DESIGN TEMPLATE UNDER FORMAT IN THE MENU CHOOSE FROM THE LISTING IN PATH C:/MSOFFICE/TEMPLATES/PRESENTATION DESIGNS YOU CAN ADD A FOOTER TO YOUR SLIDES UNDER VIEW SELECT HEADER AND FOOTER

24 POWERPOINT TIPS DRAWING TOOLS THE DRAWING TOOLBAR IS ON THE BOTTOM CLICK ON TO CREATE A TEXT BOX CLICK ON DRAWING ELEMENTS CHOOSE LINE AND FILL COLORS ROTATE OBJECTS SELECT ARROWHEADS SHADOW OBJECTS A

25 POWERPOINT TIPS CLIP ART AND PICTURES CHOOSE CLIP ART OR PICTURE UNDER INSERT INSERT ANY PICTURE BY SPECIFYING THE PATH AND THE FILE TYPE

26 POWERPOINT TIPS WORD ART SELECT THE TILTED A IN THE DRAWING TOOLBAR A

27 POWERPOINT TIPS ORGANIZATIONAL CHARTS SELECT OBJECT UNDER INSERT IN THE MENU AND CHOOSE MS ORGANIZATIONAL CHART 2.0 MAKE YOUR CHART UNDER FILE, SELECT EXIT TO RETURN TO YOUR PRESENTATION. DOUBLE CLICK ON THE CHART TO GO BACK TO THE CHART EDITOR

28 POWERPOINT TIPS EQUATIONS SELECT OBJECT UNDER THE INSERT MENU CHOOSE MICROSOFT EQUATION 3.0 IF THE TOOLBAR IS NOT ALREADY SHOWING CHOOSE TOOLBAR UNDER VIEW IN THE MENU CREATE YOUR EQUATION CHOOSE RETURN TO PRESENTATION UNDER FILE

29 POWERPOINT TIPS SPELLING / FONTS CHOOSE SPELLING UNDER THE TOOLS MENU CHOOSE FONTS UNDER THE FORMAT MENU FONT SIZE FONT COLOR BOLD OR ITALICS OR UNDERLINE SUB SCRIPTS OR SUPER SCRIPTS FONT TYPE - TIMES NEW ROMAN - ARIAL

30 POWERPOINT TIPS TRANSITIONS IN SLIDE SORTER MODE, CLICK ON A SLIDE SELECT TYPE OF FADE OUT IN DIALOG BOX CLICK ON BUTTON TO LEFT OF DIALOG BOX ADVANCE AUTOMATICALLY OR ON MOUSE CLICK ADVANCE WITH SOUND BULLETS CAN APPEAR WITH EACH MOUSE CLICK n SELECT A TEXT BOX >CHOOSE ANIMATION SETTINGS UPPER RIGHT éSPECIFY BUILD SPECIFY EFFECTS

31 POWERPOINT TIPS PRINTING HANDOUTS SELECT PRINT UNDER FILE MENU CHOOSE OPTION IN PRINT WHAT BOX SLIDES WITHOUT BUILDS HANDOUTS (2, 3 OR 6 PER PAGE) NOTES OUTLINE CHECK BLACK AND WHITE FOR B&W PRINTERS THANK YOU