Presentation on theme: "Power Point EDU 271 Microsoft PowerPoint is a powerful tool to create professional looking presentations and slide shows. PowerPoint allows you to construct."— Presentation transcript:
1 Power PointEDU 271Microsoft PowerPoint is a powerful tool to create professional looking presentations and slide shows. PowerPoint allows you to construct presentations from scratch or by using the easy to use wizard.
7 Starting Presentations Starting From ScratchOne way to start your presentation is to start from scratch.In this way you are starting out with a blank presentation.You can then design your own background choices.You would not be using a template design.
8 To start a presentation from scratch follow these steps: Open up PowerPoint.A PowerPoint dialog box will open. Click on the radio button that says blank presentation.Click OK. Your new presentation will open. Choose your slide layout and click OK.You can now start working on your presentation or start designing the background that you would like to use for this show.
9 Open Existing Presentations Open up PowerPoint.Click on the Office buttonIf your presentation is listed in the recent documents box you can just double click on it to open it upThe Open dialog box would then open. Choose your file and click on Open.You can then continue working on your file. To continue working on a previous presentation you would have to open that file instead of starting a new one. To open up an existing file follow these steps:
10 Using A TemplateYou can use the built in templates that PowerPoint provides to begin your presentation.In this way you will have a consistent design that goes together.The template will include your background as well as font styles, colors and sizes for your placeholders, as well as selected bullets that match the template.There are many templates built in and you can choose the one that best suits your needs.
11 To begin your presentation using a template follow these steps: Open up PowerPoint.Click on Design.You can click on the different file thumbnails for the template designs and you will see a preview window that displays what the template looks like.Double click on the design that you like and your presentation will open with that template choice.
12 Adding New SlidesWhile working on your presentation you will often need to add new slides.To add a new slide to your presentation Click on the New Slide Button:
13 Repeat Steps 3 to insert as many slides as you need. You can also click the down arrow below the New Slide button to summon the Slide Layout gallery as shown in Figure 3. Then click any of the layouts available to insert a new slide using the chosen layout.You can also click the down arrow below the New Slide button to summon the Slide Layout gallery as shown in this figure.Then click any of the layouts available to insert a new slide using the chosen layout.Repeat Steps 3 to insert as many slides as you need.Thereafter, you can add titles, text, pictures, or any other slide objects within the new slides.
14 PowerPoint Views There are six different views found in PowerPoint. Normal ViewSlide ViewSlide Sorter ViewOutline ViewNotes Page ViewSlide ShowThe default is the Normal view.Tri Pane View. You can view notes, outline and your slide all at once.2. Slide View Best used when working on your slides individually. The majority of the screen space is for your slide for easier viewing. 3. Slide Sorter View Allows you to view all of your slides at once. Great for moving slides around and deleting or just looking at the flow of your show.4. Outline View Best for working on adding your text for the show. Work in an outline format. 5. Notes Page View View a small image of the slide along with space to write your speaker notes. 6. Slide Show This is for previewing and actually running the show. The slides will be full screen.
16 Applying Design Templates If you are working on your presentation and at any given time you decide that you would like to apply a design template or change the one you are currently using follow the steps outlined previously.
17 Applying Design Templates Right click on the slide you are working on in either the slide view or normal view.Click on Apply Design Template.Click on the design you would like to use and click on the Apply button. Your new design will be applied.
18 Formatting TextThere are a couple of different ways to format your text once you type it in. You can either use the menu bar or the Formatting toolbar. To format your text to change things like font, color, style, size etc. follow these steps:Select your text by either highlighting it or click on the diagonal lines that surround the text so that it turns to little dots. When you do this any formatting you add will effect everything in the box. Using the formatting toolbar choose the formatting that you want to add from the standard toolbar. There are buttons and drop downs for font, size, style, and alignment.
19 Formatting Text3. You can also go to Format on the menu bar and choose font. The font dialog box will open. Make your changes within the dialog box. 4. Click OK and your changes will occur.
20 Moving SlidesYou may find that as you or are working on your presentation you may need to move the slide order around.To best do this you should be in the slide sorter view. Once in that view follow these steps:Click on the slide that you want to move and hold the mouse button down while you move the slide to the desired location.You will see a vertical bar as you move the slides.When the bar is in front of the slide where you want to position your slide release the mouse button and the slides will be moved to the new position.
21 Deleting SlidesThere are a few ways to delete slides. If you want to delete one slide and you are in normal or slide view follow these steps:With the slide open go to Edit on the menu bar and choose delete slide. If you have a few slides to delete then you may be better off to delete them in slide sorter view. Get in slide sorter view and follow these steps:Click on the slide you want to delete and hold the shift key down while you click on the other slides you want to delete. Click on the delete or backspace key and the slides will be deleted.
22 Adding AnimationsYou can take any of the images in your presentation and animate them. That is what really brings your presentation to life. There are many different types of animations to choose from. To animate an image follow these steps:
23 Adding AnimationsRight click on your image and choose custom animation or click on your image and go to Slide Show form the menu bar and choose custom animation.Click on the down arrow next to entry animation and sound. Choose one of the animation types. Another drop down may become active where you can further define the action the image will take. Click on the order and timing tab. Leave on mouse click if you want to click to have your animation occur or click on the radio button for automatically and put in the number of seconds you want to wait before the action occurs. Click on OK.Get into the Slide Show mode and check out your animation.
24 Adding SoundsThere are many different ways to add sound to your PowerPoint presentation.You can add sound effects to images, add sound icons you can click on or even just have your music play throughout the whole show. Your sound clips should be in either the wav or mid format.There are a few other less common file types you can use.You can also use a CD and play that while you are giving your presentation. To insert sound into your presentation follow these steps:
25 Adding SoundsGo to Insert on the menu bar and choose Movies and Sounds and then sound from gallery if you want to pick a sound file from Microsoft's Gallery or choose from file if you have a saved sound file you want to use. Find the sound file that you have access to and double click on it. A dialog box will open up and ask you if you want your sound to play throughout the whole show. Click Yes if you want it to play automatically and no if you do not. An icon will be inserted into your presentation. Get into Slide Show mode and your sound should automatically start if you choose that or click if you did not and your sound should play.
26 Adding TransitionsYou can add transitions that occur between your slides. As your show moves from slide to slide you have an animated transition between them. It is a nice effect to add to your show.It is easiest if you add your transitions while in the slide sorter view. You can add the same transition to each slide or you can pick different transitions. To add transitions follow these steps:
27 Adding Transitions Get in the slide sorter view. Click on the Slide Transition button from the slide sorter toolbar.The slide transition dialog box will open.Click on the down arrow and choose the type of transition you want to use. You will see a little preview in the effect window. Choose if you want the transition to be slow, medium, or fast.
28 Adding TransitionsIf you want a sound attributed to the transition then click on the down arrow next to sound and choose the sound you want to use. If you want your transition to run when you click the mouse then put a check in "On mouse click". If you want the animation to occur automatically put a check in that box and put a number for the amount of seconds you want to wait until the transition occurs.Click on Apply to All if you want that same transition to occur after each slide or Apply if you just want to add it to the one slide.
29 SpellingOne very important step in working with PowerPoint is to make sure you perform a spell check on your presentation.You should also proofread it as well. It can be quite embarrassing to find mistakes while you are presenting. To run a spell check follow these steps:
30 SpellingWith your presentation open click on the spelling icon from thestandard toolbar.You can also go to Tools Spelling or hit F7. A spell check will be run on your show. When typing in PowerPoint if you get a red squiggly line under your text that is an indication that your word may be incorrectly spelled. You can right click on the word and choose one of the words listed or choose ignore if the word was spelled correctly.
31 Running The ShowTo run your show, check it out, or when it is for the real presentation follow these steps:If you want to start at the beginning of your presentation then go to Slide Show from the menu bar and choose View Show or hit F5.If you want to begin looking at your show starting at the slide you currently have open in normal or slide view then click on the slide show icon from the views icon.
32 SavingYou should periodically save your presentation as you are working--use the save icon every 5 or ten minutes.To save your presentation follow these steps:If it is the first time you are saving your show go to File on the menu bar and choose Save As.
33 Choose the location for saving your file and give your file a name. Click on Save.If you have saved your show before you can click on the save icon from the standard toolbar of File Save.
34 Printing You can print out your presentation in different format. All of the variations of the printing types can be found in the print dialog box.Listed in the table in the next slide are the types of printing you can do.
35 Printing Choices Slides Prints out each slide on a full page Handouts Here you have choices for 2,3,4,6,or 9 slides per page. If you choose 3 then your slides will also have lines to the write for note taking purposes. You also have a choice to order then on the page horizontally or vertically.Note PagesPrints out one small version of each slide per page with your notes section on the bottom of the page.Outline ViewPrints out the outline view of your presentation.
36 PrintingTo print your presentation follow these steps: Go to File on the menu bar and choose Print.The Print dialog box will appear.. The dialog box varies depending on your particular type of printer. You should have basically the same options however.Choose what you want to print, all slides, particular slides, or the current slide.Enter the number of copies you want to print. Check if you want them collated.Choose what you want to print: slides, handouts, notes pages, or outline view.Click on OK.