1. How to Create a Power Point Presentation

2. Topics that will be covered: 1) Getting Started 2) Common Features 3) Working with Text 4) Working with Graphics 5) Finishing up 6) Tips and Tricks

3. GETTING STARTED

4. Getting Started Starting from Scratch Using the Wizard Feature Using a Template Opening an Existing Presentation

5. Starting from Scratch Starting this way you begin with a blank presentation. You can then design your own background choices Steps: – 1) Open up Power Point – 2) A Task Pane will appear on the right side – 3) Click on the link that says Blank Presentation

6. Using the Wizard Feature When using the Wizard feature, PowerPoint creates a sample presentation for you that you can add your own words and pictures to Steps: - same as last step, but instead of selecting the Blank Presentation link, choose From AutoContent Wizard

7. Using a Template Templates allow your presentation to have a consistent design that goes together. The template will include your background as well as font styles, colours, and sizes for your placeholders, as well as selected bullets that match the template. There are many templates to choose from and additional templates can also be found on the Internet Click on the From Design Template to access this feature Example 1 Example 2 Example 3Example 1Example 2Example 3

8. Opening an Existing Presentation To continue working on a previous presentation you would have to open that file instead of starting a new one When PowerPoint is first loaded select the From Existing Presentation link within the task pane, and browse through the files listed

9. COMMON FEATURES

10. Adding New Slides PowerPoint Views Deleting Slides Moving Slides Applying Design Templates Adding Backgrounds

11. Adding New Slides While creating PowerPoint Presentations you will often need to add new slides You can select from 27 Slide Layouts- each offers a different layout depending on what you want to do Steps: 1) Go to Insert on the menu bar and choose New Slide 2) On the task pane to the right, choose the slide layout that best fits the slide you are adding and click OK

12. PowerPoint Views There are four different views found in PowerPoint NormalYou can view notes, outline and slide all at once Slide SorterAllows you to view all of your slides all at once Notes PageSmall image of slide with space to right notes Slide ShowFor previewing and running the show

13. PowerPoint Views Cont’d. To change your views: 1) Click on the view button on the bottom left hand side of the screen OR 2) Go to View on the menu bar and choose the best view to suit your needs

14. Deleting Slides To delete one slide: 1) Make sure you are in the Normal or Slide Sorter view 2) With the slide open go to the Edit menu and select Delete Slide To delete more than one slide: 1) Get into the Slide Sorter View 2) Hold down the Shift key when selecting the slides and then click on the Delete or Backspace key on the keyboard

15. Moving Slides Sometimes you may find it necessary to move the slide order of your presentation Steps: 1) Get into the Slide Sorter view 2) Click on the slide that you want to move and hold the mouse button down while you move the slide to the desired location

16. Applying Design Templates At any given time one can change or apply a design template to their PowerPoint Steps: 1) Click on the Format Menu and select Slide Design 2) Click on the design you would like to use and PowerPoint automatically applies the design

17. Adding Backgrounds If you started a new presentation by choosing a blank presentation, you can build and design your own background instead of using the design templates You can add a solid colour, gradient, texture, pattern, or even a picture for your background

18. Adding Backgrounds Cont’d. To design your own background follow these steps: 1) Right click on the slide and choose Background or go to Format on the menu bar and choose Background 2) The Background dialog box will open 3) Follow the set of directions that pertain to the type of background you want to add: colour, gradient, texture, pattern or picture.

19. Adding Backgrounds- Colour Steps: 1) Click on the down arrow and choose one of the colours shown or click on More Colors and pick the colour you would like 2) Click OK 3) Click on Apply to apply to the current slide you are on, or Apply to All to apply to all of your slides 4) Your new colour will be added If you have previously selected a Design Template you can still use this feature to change the background colour and keep the background graphics

20. Adding Backgrounds- Gradient Steps: 1) Within the Background dialog box, click on the down arrow and choose Fill Effects 2) Select the Gradient tab 3) You can choose One Color, Two Color or Present 4) Click on the radio button next to the Shading style you desire and under Variants, click on the design that you would like 5) Click OK

21. Adding Backgrounds- Texture Steps: 1) Click on the down arrow and choose Fill Effects 2) Click on the Texture Tab 3) Click on one of the texture designs that are listed and click OK

22. Adding Backgrounds- Picture Steps: 1) Click on the down arrow and choose Fill Effects 2) Click on the Picture tab 3) Click on select picture and find the graphic file that you want to use 4) Click on OK

23. WORKING WITH TEXT

24. Adding Textboxes Adding Placeholders Formatting Text Linking Inserting a Chart

25. Adding Text Boxes One way to add text to your slides is to add a text box. You will then have to format the text to the desired type. To add a text box: 1) Click on the text box icon found on the drawing toolbar 2) Click and drag the box in the desired location 3) Type your text 4) Click outside of the box and the lines will disappear 5) To edit the text just click inside the box JUST LIKE THIS!!

26. Adding Placeholders A quick way to add your text and have it automatically formatted is to add a placeholder (these work great for title and subtitles) That way each slide will have a consistency in formatting To add a placeholder follow these steps: 1) Right click on your Slide and choose Slide Layout 2) Select a layout 3) The place holder will appear- Click inside and start typing The Placeholder’s format is present if you are using a design template

27. Formatting Text There are a couple of different ways to format your text once you type it in You can either use the format menu bar or the Formatting toolbar

28. Formatting Text Cont’d. To format your text to change things like font, colour, style, size etc., follow these steps: 1) Select your text by highlighting it 2) Using the formatting toolbar, choose the formatting that you want to add from the standard toolbar 3) You can also go to Format on the menu bar and choose Font. The font dialog box will open. 4) Make your changes and click OK

29. Linking You can create automatic links by just typing web addresses, or you can create links to any text and even graphic images. Link example to the Internet Link example to Word document Link example to an Excel spreadsheet

30. Linking Cont’d. Steps: 1) The type text that you want to use 2) Highlight the text you want to be a link 3) Right click the mouse and select Hyperlink from the popup menu 4) Click within the address box and type in the web address or the file name you want to link to (you can search the Internet and browse through files here as well) 5) Click on OK 6) Your text you had highlighted will now be linked

31. Inserting an Excel Chart PowerPoint allows you to take files that you have created in Excel and import them into your presentation. You can either import them as a copy, or link to the original file

32. Inserting an Excel Chart Cont’d.

33. Steps: 1) Go to Insert on the menu bar and choose Object 2) The Insert Object dialog box will open, and from there click on the Create from File radio button 3) Click on the Browse button and find your file 4) Click on your file and click OK 5) Click OK again 6) Your Excel file will now be added to the slide

34. WORKING WITH GRAPHICS

35. Adding Images from Clipart Adding Images from File Adding Animated gifs Adding Transitions Adding Animations

36. Adding Images from Clipart To use the Clipart Gallery: 1) Go to Insert on the menu bar and choose Picture and then Clip Art or you can click on the Clip Art Gallery icon 2) The Clip Art Gallery will open 3) In the Search for box, insert what image you would like to find 4) When you find the graphic you like click on it and it will appear on your slide 5) Select the image to resize, crop, or edit

37. Adding Images from File You can add your own images that you have saved or have access to To add images from file: 1) In slide view, go to Insert on the menu bar and then Picture and click on From File 2) Choose the picture that you have saved by browsing 3) Click on Insert 4) Back on your slide you can resize your image if you need to and move it to the appropriate location

39. Adding Animated GIFS One way to spruce up your presentation is to add animated GIF’s Steps: 1) Go to Insert on the menu bar and choose Clipart or choose from File and find your own 2) Get into the slide show view to see what your animation will look like *Many animated GIF’s can be found on the Internet & Clip Art (Yellow Star Icon)

40. Adding Transitions You can add transitions that occur between your slides As your show moves from slide to slide you can have an animated transition between them You can add the same transition to each slide or you can pick different transitions Transitions are a nice effect to add to your show

41. Adding Transitions Cont’d. To add transitions: 1) Click on the Slide Show menu and select Slide Transition 2) Click on a transition and PowerPoint will preview it for you on the current slide Clicking on a transition automatically applies the effect to your slide 3) Choose if you want the transition to be slow, medium, or fast, and if you would like to add sound Beware of too much noise or effects

42. Adding Transitions Cont’d. 4) If you want your transition to run when you click the mouse then put a check in “On mouse click” If you want the animation to occur automatically put a check in that box and put a number for the amount of seconds you want to wait until the transition occurs 5)If you want these effects to apply to all of your slides within the presentation, select the Apply to All Slides button

43. Adding Animations You can take any of the images or text in your presentation and animate them This will really bring your presentation to life! There are many different types of animations to choose from

44. Adding Animation Cont’d. To animate an image: Steps: 1) Go to the Slide Show menu and select Custom Animation 2) Select the text box or image you would like to animate 3) Under the Add Effects button, select the animation you would like to apply 4) Follow the steps above for other images or text on the slide You can also decide on the order of the animations to appear and the type (ex. Entrance or exit)

45. FINISHING UP

46. Spelling Running the Show Using the Pen feature Printing

47. Spelling To run a spell check: 1) Click on the spelling icon from the standard toolbar 2) Like in Word, if you get a red squiggly line under your text that is an indication that your word my be incorrectly spelled (you can right click it to correct it)

48. Running the Show To run your show, check it out, or to present it, follow these steps: 1) Click on the Slide Show icon from the Views icon 2) Or go to the Slide Show menu and select View Show

49. Using the Pen Feature The pen is a neat tool that you can use while in your presentation You can draw on your slide for effect To activate: 1) While in the slide show mode right click on the mouse and select Pointer Option and then Pen. 2) The pointer is now a pen which enables you to draw on the slide 3) To change the pen colour right click on the slide and choose Pointer Options then ink colour and click on the colour of your choice 4) To erase the pen from the slide while in the slide show view hit E **You will have to go back to the Arrow option to continue with your Presentation

50. Printing You can print out your presentation in different formats PRINTING CHOICES SlidesPrints out each slide on a full page Handouts2, 3, 4, 6, or 9 slides per page Notes PagePrints out one small version of each slide per page with your notes section on the bottom of the page Outline ViewPrints out the outline view of your presentation

51. Printing Cont’d. To print your presentation: 1) Go to File on the menu bar and choose Print 2) The Print dialog box will appear 3) Choose what you want to print, all slides, particular slides, or the current slide 4) Enter the number of copies you want to print 5) Choose what you want to print: slides, handouts, notes pages, or outline view 6) Click on OK

52. TIPS & TRICKS

53. Tips & Tricks Save your PowerPoint Presentation as a PowerPoint slide show (.pps), and it will open right up in slide show view To take a break during the presentation press the lowercase B key or press the PERIOD(.) – This will make the screen go black, and when you are ready to resume press the B key again or click on the mouse

54. Tips & Tricks If you need quick access to keyboard shortcuts during your presentation, press F1 and slide show help will display automatically

55. Tips & Tricks- Shortcuts Advance to the next slide N, Enter, Spacebar, click the mouse Return to the Previous Slide P, Up Arrow, or Backspace End a slide showESC Go to slide + Enter

56. Tips & Tricks- Shortcuts Display a black screenB or Period Display a white screenW or Comma Hide the PointerCTRL+H Redisplay hidden pointer CTRL + A Return to the first slideBoth mouse buttons for 2 seconds