1. Microsoft PowerPoint Objectives
Learning about Presentation Software and using Microsoft PowerPoint
Slide views
Preparing text, drawings and graphics
Embedding and OLE content
Slide Animation

2. What is Presentation Software?
An application program that facilitates preparation and presentation of information in the form of slides
Standard Features
East preparation of slides
On-screen slide shows
Preparation of speaker notes & handouts
Slide animation

3. The PowerPoint window can be Viewed in a variety of formats depending on what you are trying to do
Normal View – a combination of the slide, outline pane & notes view pane. The relative sizes of can be adjusted as needed
Slide Sorter View – shows thumbnails of all slides making it easy to rearrange the order
Slide Show - shows the presentation on screen w/o menus
Note Pages View - shows slide on top and inserted notes on bottom
Master View - Used to set presentation defaults – heading fonts, footers, logos etc.
To change views - use the view buttons on the bottom of your screen of the View Menu

4. Slide Outline or Thumbnail Pane
The PowerPoint Normal View
Slide Outline or Thumbnail Pane
Slide
Speaker Notes

5. The Outline Pane on the Normal view
Using the Outline tab makes it easy to move around lines of text from slide to slide or to promote (demote) text bullets

6. The PowerPoint Slide Sorter View
One or more slide thumbnails can be selected to copy, move, or delete entire slides

7. The PowerPoint Notes Page View
This view allows the user to enter speaker and/or audience notes that do not appear on the slide but can be printed out for reference.

8. The PowerPoint Slide Master View

9. Views used for setting presentation defaults
The Master Views can be used to set defaults for all slides – Slide Master, Handout Master, Notes Master
Views used for setting presentation defaults
Formats - Print fonts, pitch, and styles, borders for:
Title Boxes, Text Boxes
Multiple levels of bulleting
Headers & Footers
Input header/footer in Master view but must apply them from the View Header/Footer menu
Default Slide Objects
lines, text color, object backgrounds

10. Walkthrough: Getting Started
The Menus and Toolbars
Using a Blank Presentation
Editing the Master Slide View
Creating and Using Preset Templates
Using the AutoContent Wizard

11. Editing PowerPoint Objects:
Each “box/shape” is an object
boxes may or may not have line around them
The default text boxes do not have lines and have “autowrap” features similar to word
line spacing
Each object is independent
Change fonts, styles (for the object or part of the object)
Move location
Change colors, outlines, fill
Click on an object to select it – use the sizing handles to Modify the object size or click on the border to move the entire object.

12. Walkthrough: Editing Text
Typing and editing text
Formatting Text
Line Spacing
Bullets & Numbering
Borders (Format – Colors & Lines)
Wordwrap (Format – Colors & Lines)
Text Alignment (Format – Alignment)

13. Walkthrough: Creating objects using the drawing toolbar
AutoShapes Button - choose Connectors, Shapes, Arrows, Flowcharts etc.
Edit Lines
Color, Thickness, and Arrows, dashed, shadowed
Edit Colors
text, line, background
Object Rotation
Front to back
Grouping/Ungrouping
add words

14. Objects from other files can be placed into your PowerPoint presentation
Clip Art
Graphics files
Text and tables from Word - using copy/paste
EXCEL spreadsheets - using copy/paste special (“embed” or “linking” feature)
Charts - using copy/paste special (“embed” or “linking” feature)

15. Simple Copy/Paste for Sharing Data
Works within an application or from one application to another
Copies the text or graphic
Retains no connection with the source application or data
When you use the paste tool with out specifying how you want your object copied – PowerPoint will select an option on its own

16. Object Embedding
Select the Paste radio button and the MS Excel Worksheet Object to embed a worksheet
Embedding copies objects such as Excel charts/worksheets in its original source application format. If you double click on the object, it allows you to edit the object using the Excel features (displays Excel menus)
Since it is a copy of the object, editing the object in PowerPoint does not change the original source.

17. Select the Paste link radio button – to link the two objects
Object Linking
Select the Paste link radio button – to link the two objects
Object Linking sets up a “link” to the object in the source document.
The object will be displayed in the target document
The “linked copy” cannot be modified independent of the original object.
All changes made to the original object are dynamically reflected on the “linked copy”.

18. Slide Transition effects
The slide change from one to the next using different visual techniques – Transitions group on the Animation Ribbon
specify:
transition type
transition speed
slide advance
sound

19. Slide Build Effects: Tools - Animation
Slides build one object at a time
Remove or dim objects after they’ve been shown
you can phase in text
by clicking or pressing return
one line at a time

20. Some notes about Saving and Printing
File-Save Menu allows for alternative formats of saving
PowerPoint ‘97, or older versions
As a presentation
Other formats
File-Print Menu gives options for printing
one slide per page
multiple slides per page
slides and notes together