The Use of WebCT to aid Fieldwork Learning and Teaching: Digital Student Portfolios T.Y. Lee, Fieldwork Coordinator BSW Department of Applied Social Studies City University of Hong Kong 2000

Three web sites SS3291, SS4292 & SS3291A Fieldwork A, Fieldwork B and Introduction to Fieldwork Learning have been constructed (to be refined). All student portfolios have to be submitted in digital format to the site from 1999 onward. All fieldwork documents, reference materials, learning aids, handouts, questionnaires, and forms can be found in SS3291A.

Access Right to the web site Instructors, students, Fieldwork Coordinator, Practice Board members, and the External Examiner right to accesswill be given the right to access to these web sites.

For students, they... can read their instructors’ comments and all evaluation reports. can write, fill in, and submit their work (structured tasks) to the web site. can go to another site for on-line help. can download or print those forms for use. requiredare required to submit all structured tasks to the appropriate web site.

Students cannot... get access to information submitted by other students. neverSo, never disclose your account and password to others.

Instructors can... any time, anywhereget access to students’ submission any time, anywhere as long as they can get on- line. in the futuregive comments to students’ submission or upload files that include their comments without using any paper in the future. A digital fieldwork portfolio is a portfolio without paper.

For the first stage, instructors.. Will do everything the same as usual, except they will submit 1. Mid-placement Evaluation Report 2. End-of-placement Fieldwork Evaluation Form to the web site!to the web site!

Instructors cannot get access to... information submitted by students not under their supervision. SFQ data (Student Feedback Questionnaire) provided by their students.

If instructors have difficulties to go to the web... They may prepare document files which contain Mid-placement Evaluation Report or End-of-placement Fieldwork Evaluation Report (including grading of all items) Send to Remember to attach the files required.

Basic guidelines for students to submit their work to the site 1. Only structured tasks and statistics on services rendered by the student. 2. Other materials, e.g., weekly log, program materials, regular or agency recordings are not allowed to be put on the web. Give them to your instructor as usual. 3. No video- or audio- tape, of course.

4. Cannot submit :4. Cannot submit : – Agency Feedback Form – Properly signed Client Consent Form –Human Subject Review Form 5. Do not panic when you see this message Data Missing It might mean a successful submission of your data

Always Remember to.. click buttons like: update / update student view done / submit, etc., after you have uploaded or written something to the web site. Log OUT or shut down when you use computers in CSC or Library. If not, someone may use your account and destroy your submission.

Time Stamp deadlinesThere will be deadlines for: 1. Student Feedback Questionnaire (Mid- Placement) 2. Mid-placement Evaluation 3. Student Feedback Questionnaire (End-of- placement) 4. End-of-placement Evaluation 5. Student Portfolio

If you have trouble... Send to

A Vote of Thanks to Ms Cheung Hokling (WTSS) Mr. Alan Law, student helper Sampson, one of our classmates Please give them a big hand.

Please be patient and thank you This is a new development of the Department and probably the first of its kind in HK. We have tried our very best to make it work and user-friendly. If you face trouble, Ms Tang Mei Hing, Ms Paulie Chan, and Dr. TY LEE are willing to help. Thank you for your patience & cooperation.

End of first session To be continued

Potential Problems Hecker Virus: This is the most difficult problem. Design Problem: Welcome your suggestions

More Potential Problems Hardware Problems –Server Down –Modem speed too slow –Disconnect while submitting You have typed so much stuff but they just disappear!

Strategies for instructors Use Word Processing software to prepare comments and feedback Keep copies of these documents Use copy and paste function to submit written comments Use a form to grade those 99 assessment items first Backup important files

Strategies to prevent from being infected For Students When you use the computer in CSC or library, reboot it before use Always check virus When you are asked whether to run “Macro” while you are working on documents, say “NO!”

For Staff The department will install anti-virus software that can scan while you are on- line. It is better not to download the files from the web site. Do not totally rely on anti-virus software.

Be environmentally- friendly, use the web !