 Use the Left and Right arrow keys or the Page Up and Page Down keys to move between the pages. You can also click on the pages to move forward.  To switch between the slide show and the Windows Desktop simply minimize this window.  If you see first => second it means select first followed by second (e.g Start => All Programs). DO NOT TYPE the “=>” characters.  If you see first + second it means push and hold down first, then push second (e.g Ctrl + M). DO NOT TYPE the “+” sign.

Word Processing using Microsoft Word Word Processing is when you use the computer to create, edit, and print documents. Word Processing is when you use the computer to create, edit, and print documents. To perform word processing on the computer you need a special program called a word processor and a printer. To perform word processing on the computer you need a special program called a word processor and a printer. An example of a word processor is Microsoft Word. There are several others word processing programs. An example of a word processor is Microsoft Word. There are several others word processing programs. Once you create a document using a word processor, you can save it or store it on a hard disk or usb drive. Once you create a document using a word processor, you can save it or store it on a hard disk or usb drive. You can re-open your document at any time and display its contents on a screen, modify the contents of the document or print a hardcopy on a printer. You can re-open your document at any time and display its contents on a screen, modify the contents of the document or print a hardcopy on a printer.

One of the great advantages of word processing over using a typewriter is that you can make changes without retyping the entire document. One of the great advantages of word processing over using a typewriter is that you can make changes without retyping the entire document. If you make a typing mistake, you can simply move back the cursor and correct your mistake. If you make a typing mistake, you can simply move back the cursor and correct your mistake. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document. Word processors also make it easy to move sections of text from one place to another within a document, or between documents. Word processors also make it easy to move sections of text from one place to another within a document, or between documents. When you have made all the changes you want, you can send the file to a printer to get a hardcopy. When you have made all the changes you want, you can send the file to a printer to get a hardcopy.

Introducing Microsoft Word In order to start our word processing journey we must first start the Microsoft Word application. In order to start our word processing journey we must first start the Microsoft Word application. Where can we find and start Microsoft Word? Where can we find and start Microsoft Word? The answer to the above question depends on what version of Microsoft Office is installed on your Computer as well as how the icons have been setup. The answer to the above question depends on what version of Microsoft Office is installed on your Computer as well as how the icons have been setup. We first look on the desktop to see if we can find an icon for Microsoft Word. We then double-click on the icon if it exists. We first look on the desktop to see if we can find an icon for Microsoft Word. We then double-click on the icon if it exists. This should launch or start the Microsoft Word program This should launch or start the Microsoft Word program

- If there is no icon for Microsoft Word on the Windows desktop, click on the Start button and look for Microsoft Word in the list of programs on the Start Menu (in the left column). If there is no icon for Microsoft Word on the Windows desktop, click on the Start button and look for Microsoft Word in the list of programs on the Start Menu (in the left column). If the Start Menu does not immediately show you the program you are looking for, move the mouse pointer to the All Programs or Programs icon on the menu. Click on All Programs to display the list of all the applications installed on the Computer or wait a moment for the list to display automatically. If the Start Menu does not immediately show you the program you are looking for, move the mouse pointer to the All Programs or Programs icon on the menu. Click on All Programs to display the list of all the applications installed on the Computer or wait a moment for the list to display automatically. Click once on the program (i.e. Microsoft Word) to open or launch it. Depending on your installation, you may have to search for and click on the Microsoft Office icon to see the Microsoft Word program. Click once on the program (i.e. Microsoft Word) to open or launch it. Depending on your installation, you may have to search for and click on the Microsoft Office icon to see the Microsoft Word program.

The Microsoft Word program on the Start Menu

The Microsoft Word program on the Start Menu under All Programs

If you see this screen, you have successfully launched the Word program. Title Bar Menu BarTool Bar

After you open Microsoft Word you will notice a empty white space with a a short vertical bar blinking at you. This is the cursor. You will type your text in the empty white space. As you type the cursor moves to the right. After you open Microsoft Word you will notice a empty white space with a a short vertical bar blinking at you. This is the cursor. You will type your text in the empty white space. As you type the cursor moves to the right. At the top of the Microsoft Word application window you will see a long bar running from left to right. This is the Title Bar. The Title Bar will display the name of the document you are currently working on. At the top of the Microsoft Word application window you will see a long bar running from left to right. This is the Title Bar. The Title Bar will display the name of the document you are currently working on. If this is a new document you will see “Document1 – Microsoft Word” in the title bar. If this is a new document you will see “Document1 – Microsoft Word” in the title bar. To the extreme right of the Title bar you will see three buttons. These buttons help you to Minimize, adjust the size of the Microsoft Word program window or Close the MS Word window. If you move the mouse over any of the buttons you will see a hint on what the button is used for. To the extreme right of the Title bar you will see three buttons. These buttons help you to Minimize, adjust the size of the Microsoft Word program window or Close the MS Word window. If you move the mouse over any of the buttons you will see a hint on what the button is used for. Title Bar Minimize Restore Close

Below the title bar is the Menu bar. This bar contains a series of arranged words such as File, Edit, View, Insert and so on. Below the title bar is the Menu bar. This bar contains a series of arranged words such as File, Edit, View, Insert and so on. Each word on the Menu Bar is associated with a menu that shows the list of things you can do while word processing. Each word on the Menu Bar is associated with a menu that shows the list of things you can do while word processing. To display the menu listing associated with each word on the menu bar simply click on the word. To display the menu listing associated with each word on the menu bar simply click on the word. For example if you click File on the Menu Bar, the File Menu will be displayed as shown on the next page. For example if you click File on the Menu Bar, the File Menu will be displayed as shown on the next page. Menu bar Title barTool bar System icons

The File menu

The Format Menu

Under the menu bar, there is another bar made of various categories of buttons. This is called the toolbar. You can customize which buttons are displayed on Tool Bar by right-clicking an empty space on the menu bar. You can then check off or on the desired tool options in the pop-up menu. Pop up menu

Creating a new word document To create a new document start typing the letters, numbers, punctuation marks and any characters you wish to include in the document, pressing the SPACEBAR to insert spaces between text and pushing ENTER to go to the next line. To create a new document start typing the letters, numbers, punctuation marks and any characters you wish to include in the document, pressing the SPACEBAR to insert spaces between text and pushing ENTER to go to the next line. If necessary type Capital Letters by first pressing and holding the left or the right SHIFT key and then pushing the key of letter you wish to type. If necessary type Capital Letters by first pressing and holding the left or the right SHIFT key and then pushing the key of letter you wish to type. Use the BACKSPACE or the Delete key to delete any characters or text you wish to remove from your document. Use the BACKSPACE or the Delete key to delete any characters or text you wish to remove from your document. To reverse or undo an action press Ctrl + Z or click on Edit =>Undo To reverse or undo an action press Ctrl + Z or click on Edit =>Undo Try your hands on creating a very simple document as shown on the next page. Try your hands on creating a very simple document as shown on the next page.

A Sample Word Document A Sample Word Document

Saving your Word Document Once you create your document you will need to save it by giving it a name and choosing a location on the hard disk where you would like to store it. Once you create your document you will need to save it by giving it a name and choosing a location on the hard disk where you would like to store it. There are various options to save your document as a file. There are various options to save your document as a file. One way is to click on the word File on the Menu Bar. Then glide the mouse to the Save or Save As.. option in the menu list and click it. The Save As window will open. One way is to click on the word File on the Menu Bar. Then glide the mouse to the Save or Save As.. option in the menu list and click it. The Save As window will open. You can then give the document a name and select a location or a folder to save the document in. You can then give the document a name and select a location or a folder to save the document in. Click on the Save button when you are ready to save. This will save the document as a file and close the Save As window. Click on the Save button when you are ready to save. This will save the document as a file and close the Save As window.

File => Save As

The Save As window

Another way to save your file is to click on the Save icon on the Tools bar or simply press and hold down Ctrl, then press S on your keyboard (Ctrl + S). Another way to save your file is to click on the Save icon on the Tools bar or simply press and hold down Ctrl, then press S on your keyboard (Ctrl + S). Save icon

Type “MyfirstDocument” in the Save as box when the Save As window appears and press the Save button OR press the Enter key on the keyboard. Type “MyfirstDocument” in the Save as box when the Save As window appears and press the Save button OR press the Enter key on the keyboard. Your document will be saved in the My Documents folder by default with “.doc” added to the end of its name. Your document will be saved in the My Documents folder by default with “.doc” added to the end of its name. The.doc is called the extension to the filename. This tells us the type of our file. In this case it shows that this is a Microsoft Word document. The.doc is called the extension to the filename. This tells us the type of our file. In this case it shows that this is a Microsoft Word document. You can change the location where you wish to save your file by clicking on the down facing arrow on the right side of the Save In box and then choosing a different folder. You can change the location where you wish to save your file by clicking on the down facing arrow on the right side of the Save In box and then choosing a different folder.

Editing and Formatting your document Whiles working on a document you may want to change or delete some of the text. Whiles working on a document you may want to change or delete some of the text. You may also want to format the text in various ways. Formatting means changing the shape, size and look of the characters in your text. You may also want to format the text in various ways. Formatting means changing the shape, size and look of the characters in your text. For example you may want to change the type and size of the fonts or characters, underline certain words or phrases, italicize or embolden some text, change text color and so on. For example you may want to change the type and size of the fonts or characters, underline certain words or phrases, italicize or embolden some text, change text color and so on. There are several ways to format your document. There are several ways to format your document.

Changing the type and size of fonts Font Size Font Type

In order to format any character or text in your document you first need to select or mark it. In order to format any character or text in your document you first need to select or mark it. You do this by pressing and holding the mouse button at the beginning or at the end of the text and dragging the mouse pointer across the text to select it. From left to right or right to left. You do this by pressing and holding the mouse button at the beginning or at the end of the text and dragging the mouse pointer across the text to select it. From left to right or right to left. If you need to select and format multiple lines in a document just press and hold down the mouse button at the beginning of the first line that you wish to format and drag the mouse down to select the lines. You can then proceed to format the text. If you need to select and format multiple lines in a document just press and hold down the mouse button at the beginning of the first line that you wish to format and drag the mouse down to select the lines. You can then proceed to format the text. For example if we want to select the first line in MyfirstDocument.doc file we simply press and hold the mouse button just before the letter “H” in “Hello World” and dragging the mouse across to select the entire text and release the mouse button. For example if we want to select the first line in MyfirstDocument.doc file we simply press and hold the mouse button just before the letter “H” in “Hello World” and dragging the mouse across to select the entire text and release the mouse button.

Selected text Font TypeFont Size If you do not see the formatting tools as shown above you can activate formatting by right-clicking an empty space on the Menu Bar and then select Formatting in the pop-up list.

In our sample document it is noted that the font type of our selected text is “Times New Roman” and the font size is 14 In our sample document it is noted that the font type of our selected text is “Times New Roman” and the font size is 14 To change the font type simply click on the down facing arrow to the right of the font type box to display the list of available font types. To change the font type simply click on the down facing arrow to the right of the font type box to display the list of available font types. You can scroll down the list of font types displayed and choose a different font type. You can scroll down the list of font types displayed and choose a different font type. To change the size of the font, click on the down facing arrow on the right of the font size box to display the list of options. To change the size of the font, click on the down facing arrow on the right of the font size box to display the list of options. Let’s try changing the font type to Arial and note the differences. Let’s try changing the font type to Arial and note the differences.

Changing the font type To undo any action press Ctrl + Z or click on Edit, then Undo …

You can see the difference between the new font type “Arial” and the original font type “Times New Roman”.

Changing the font size We have selected the word opportunity in our document and changed the font size from 14 to 20. Do you see the difference? To undo or change back the font size to the original, press Ctrl + Z or click on Edit, then Undo …

We can now select the words “Project Goodwill” and italicize, make the fonts BOLD and underline the selected text. Bold Italic Underline To undo any action of the above actions, press Ctrl + Z or click on Edit, then Undo …

This is how our sample document looks now. Save it and Exit or Close Microsoft Word.

Other things you can do whiles Editing your document Whiles editing a document you can copy certain text from one area and put them in another area in the document. This is referred to as Copy and Paste Whiles editing a document you can copy certain text from one area and put them in another area in the document. This is referred to as Copy and Paste You can also remove text from one area and place the text in a different area of the document to save you from re-typing. This is referred to as Cut and Paste You can also remove text from one area and place the text in a different area of the document to save you from re-typing. This is referred to as Cut and Paste Both of the above actions begin with selecting or marking the text you wish to Copy or Cut Both of the above actions begin with selecting or marking the text you wish to Copy or Cut Once the text is marked or selected click on Edit, then choose Copy or Cut depending on what you intend to do. You can also Copy and Cut by using Once the text is marked or selected click on Edit, then choose Copy or Cut depending on what you intend to do. You can also Copy and Cut by using Ctrl +C and Ctrl + X respectively after selecting the text. Ctrl +C and Ctrl + X respectively after selecting the text. After the intended text has been copied or cut, click the area of the document where you wish to paste the text. Alternatively you can use the arrow keys to move the blinking cursor to the target area. After the intended text has been copied or cut, click the area of the document where you wish to paste the text. Alternatively you can use the arrow keys to move the blinking cursor to the target area. Click on Edit, then Paste ( Edit => Paste) or simply press Ctlr + V Click on Edit, then Paste ( Edit => Paste) or simply press Ctlr + V

Closing or Exiting Microsoft Word To close Microsoft Word like any regular window in Microsoft Windows applications, you can press Alt + F4 (F4 is a function key) To close Microsoft Word like any regular window in Microsoft Windows applications, you can press Alt + F4 (F4 is a function key) To close Microsoft Word using the keyboard, you can press Alt, F, X ( Alt activates the Menu Bar, F selects the File menu and X will Exit). You need to push the buttons in that sequence. To close Microsoft Word using the keyboard, you can press Alt, F, X ( Alt activates the Menu Bar, F selects the File menu and X will Exit). You need to push the buttons in that sequence. To close Microsoft Word from the main menu click on File => Exit To close Microsoft Word from the main menu click on File => Exit To close Microsoft Word from the Title bar click the Close button (the button with “X” in the upper right corner as shown below) To close Microsoft Word from the Title bar click the Close button (the button with “X” in the upper right corner as shown below) Close This is the title of the your current document Title Bar

Opening an existing Word document Assuming we like to go back to our newly created document, “MyFirstDocument.doc” to make some changes. We can do one of the following: Assuming we like to go back to our newly created document, “MyFirstDocument.doc” to make some changes. We can do one of the following:  Click on the Start button, move the mouse to “My Recent Documents”.  In the list of documents find “MyFirstDocument.doc” and click on it. This will launch Microsoft Word and open the document.

Start => My Recent Documents

Since we saved our file in the My Documents folder, we can also get to the file by clicking on Start, then move the mouse pointer to the My Documents folder and click on it. This will open the folder and display the files that you have saved here. Since we saved our file in the My Documents folder, we can also get to the file by clicking on Start, then move the mouse pointer to the My Documents folder and click on it. This will open the folder and display the files that you have saved here. Double-click on the filename, MyFirstDocument.doc to open it in Microsoft Word. Double-click on the filename, MyFirstDocument.doc to open it in Microsoft Word. A third way to open our existing word document is to start the Microsoft Word program (Start => All Programs => Microsoft Word ). Then activate the File menu by clicking on it in the Menu bar. You should see the files that you recently worked on. Click on the name of the file if you see it. This will open the document. A third way to open our existing word document is to start the Microsoft Word program (Start => All Programs => Microsoft Word ). Then activate the File menu by clicking on it in the Menu bar. You should see the files that you recently worked on. Click on the name of the file if you see it. This will open the document. If you are already in Microsoft Word and you do not see the document you wish to work on listed in the File menu, click on the Open option in the File menu. This will bring up the Open window. Proceed to look for your file in the folder in which you saved the file. If you are already in Microsoft Word and you do not see the document you wish to work on listed in the File menu, click on the Open option in the File menu. This will bring up the Open window. Proceed to look for your file in the folder in which you saved the file.

Start => My Documents

Start => All Programs => Microsoft Word => File menu

File =>Open Open Window

Now you have your file opened, what do you want to do next? You may want to: Add more text Add more text Insert pictures and diagrams Insert pictures and diagrams Change some information in the document Change some information in the document Reformat the document Reformat the document Print the document Print the document

If your Computer is connected to a printer, you can print your document by clicking on File on the Menu Bar, then Print. Choose the printer and click OK.

The alternative way to print your document is to click on the Print icon on the Tools Bar. Print

This completes our introductory journey to word processing using Microsoft Word. This completes our introductory journey to word processing using Microsoft Word. The key to learning new things is to review and then practice, practice, practice. The key to learning new things is to review and then practice, practice, practice.