2 Objectives Today we will learn to: Navigate Microsoft Word Type using WordFormat textInsert photos/clip artUse various tools such as Spell CheckPrint, save, and open documentsCopy and paste using shortcuts
3 What Is Microsoft Word?Microsoft Word is what is known as a Word Processor.Word Processors are programs that allow the user to type and create various documents ranging from the simple to the complex.Microsoft Word is Microsoft’s primary Word Processor. It is part of a utility suite known as Microsoft Office.Please Note: We will be using Microsoft Office 2007 with Windows 7 for this class.
4 Getting StartedFind the Microsoft Office Word shortcut on your desktop and click itIf there is no such shortcut open your start menu, click All Programs, scroll down, click on Microsoft Office, then click on Microsoft Office Word
5 Getting Started, Cont.Upon opening Word, it will create a blank document titled Document 1You will notice many options in the toolbar at the top of the page, which we will get to very soon. For now let’s start with the basics.
6 Typing in Word Start by clicking on the blank page Type, in all lower case, “i am typing a sentence”Notice how Word automatically changes the first letter of the sentence to a capitalHit Enter to move to the next line
7 Capitalizing TextYou can capitalize text yourself by holding Shift and hitting the letter key. Type the same sentence again, this time capitalizing the first letter of each wordHit Enter, Caps Lock, and then type the same sentence again. All text you will be capitalized until you hit Caps Lock again
8 Aligning TextBy default all text is aligned left, that is that it will appear on the left side of the pageIn our toolbar, or “ribbon”, at the top of the screen we can change the alignment of our textAbove paragraph you will see 4 buttons like the ones seen here. These are the alignment buttons. Left, Center, Right, and Justified.
9 Aligning Text, Cont.The top sentence is already left aligned. Select the middle sentence by clicking and dragging your mouse over it. Now click Center AlignLet’s do the same with the bottom text but click Right AlignNotice that all of your text has been aligned left, middle, and right as you asked
10 Formatting TextOn your toolbar, above Font, you will find several options for formatting textThese are the tools that you will be using most often
11 Font By default Word uses Calibri font In the toolbar we just viewed you will see a box with the current font title (Calibri), click on itThis will open a drop down menu that you may scroll through to select a new font. It has a preview of each font
12 Font, Cont.You can set your font before you begin typing or by selecting text and changing itLet’s select the middle sentence, click on the font drop down box, select Times New RomanNotice that the font of the middle sentence has changed
13 Font, Cont.You can also change the size of your text using the number form next to the font nameSelect the bottom sentence, click on the number field, and select 16Notice that the bottom sentence’s text has increased in size
14 Text Color Let’s change the color of our text Select the first sentenceOn your toolbar you will see a letter A with a color underneath, the will be an arrow next to it. Click the arrow.These are the colors that are available to change the color of our textSelect any color, I will select redNotice how the selected text has now changed to your selected color
15 Bold, Italics, and Underscores On the toolbar you will see a B, I, and U these stand for Bold, Italics and Underscore, respectivelyNext to these you will also see an abc this is a strikethrough. These are not used often but we will try them out anyway
16 B-I-U, Cont.Select the top sentence, click on the B. This will make the selected text BoldSelect the middle sentence, click on the I. This will Italicize the textSelect the bottom sentence and click on the U. This will Underscore the text
17 StrikethroughsHit Enter, click U again to turn off Underscore, click Align Left, and change the font size to 12Type “This sentence contains a strikethrough”Now, select the sentence you just typed and click abcNotice that a line appears through your text. This is called a Strikethrough
18 HighlightingSelect the Italicized, formerly middle, sentence and click on the button on your toolbar that reads ab and depicts a highlighter pen. The color yellow should be displayed beneath itNotice how a yellow tint appears over the selected text. This is called Highlighting and is useful for taking notes in classYou may change the highlighter color by clicking the arrow next to the highlight button
19 Saving Our ProgressWe’ve made a lot of progress. Let’s save our document so that none of it is lostClick on the MS Office buttonClick Save AsA dialogue box will appear. Type classdoc in File Name and click Save
20 Saving Our Progress, Cont. Notice that the document name at the top of the page has changedNow that we have saved our document, you can save it at any time by clicking the Floppy Disc icon in the top left corner of the screenRemember to so fairly often while typing your document so that no progress is lost
21 Bullets Hit Enter. Click abc to turn Strikethrough off Type These, hit Enter, Are, hit Enter, Bullet, hit Enter, PointsSelect the text you just typed and click the bullets button in the toolbarNotice your text has been placed in a bulleted list
22 Numbering Hit Enter twice Type These, Are, Number, Points in the same style as the bullets, hitting Enter after each wordSelect the new text and click on the Numbering button on the toolbarNotice that the selected text has been placed in a numbered list
23 Bullets and NumberingBullets and Numbering are great for creating lists and keeping them organizedYou can change the bullet or number style by clicking on the arrow next to their respective buttons and choosing a new style
24 Copy and Paste There are two methods of copying and pasting text The first is select the text and right click on it. Click Copy. Right click where you want the text appear and hit PasteAnother, more reliable method is using keyboard shortcutsSelect any line of text, hold down Ctrl and hit C on your keyboardNow left click next to the right of the bottom line of text on the page. Hit Enter 3 times. Hold Ctrl and hit V on your keyboard
25 Copy and Paste, Cont.Notice that your selected text has been copied and pasted to your desired locationUsing Ctrl-C, Ctrl-V is a great method for copying and pasting. It can be used in your web browser and is often available when the right-click drop down menu is not
26 Remember To Save!If you haven’t done so already, hit the floppy disc button to save your document! Remember to do this periodically while typing your document so that no progress is lost.
27 Inserting Clip Art Hit Enter twice On your toolbar, click Insert, now click ClipartA sidebar will appear. In the search box search for anything you like. Clipart will appear below the search field. Click on whichever you like and it will be inserted into your document
28 Editing Clip ArtYou may change the size of your Clip Art by clicking on it and dragging one of the dots in the four corners of the box that will appear around itYou may also change the alignment of your clip art in the same way that you change the alignment of your text, by clicking on it and clicking one of the align buttons
29 Inserting Images Click next to your clip art and hit Enter Now click on Insert in the toolbar, click on Image, and select an image from your PicturesThe image will be pasted into your documentYou can move and resize the image in the same way you moved and resized your clip art
30 Line SpacingLine spacing is the amount of space between each line of textSelect all of your text and click the line spacing button on the toolbarSelect Notice that your text is now double spaced
31 Spelling and Grammar Check Let’s check our spellingClick on Review at the top of the toolbar, not click on Spelling & GrammarA dialogue box will appear. It will list misspelled words and grammar errors. You can choose to ignore these errors or have Word fix them for you
32 Opening and ClosingSave your document, hit the X in the top right corner to exit WordNow open Word again. Click on the Microsoft Office Button, click Open, now find your document, click on it, and click OpenThis will open your document again
33 Skill Retention It’s time to practice everything that we’ve learned Hit the X in the top right corner to close WordNow open Word again, we will be using this blank document