1. 1 2 Lab 2: Organizing Your Work

2. 2 Competencies

3. 3 After completing this lab, you will know how to: 1. Use Explorer to manage files. 2. Copy files. 3. Use Send To. 4. Create and delete folders. 5. Delete, move and rename files.

4. 4 Competencies After completing this lab, you will know how to: 6. Extend a selection. 7. Find files. 8. Use WordPad. 9. Open and edit a document. 10. Format text.

5. 5 Competencies After completing this lab, you will know how to: 11. Save a file. 12. Preview and print a document. 13. Create a shortcut icon. 14. Print a window. 15. Use the Recycle Bin.

6. 6 Part 1

7. 7 Exploring Window

8. 8 The Exploring Window Title Bar Menu Bar Address Bar Standard Buttons

9. 9 The Exploring Window Contents Frame The Contents of My Computer In Large Icon View

10. 10 Using Explorer Explorer provides a more efficient and powerful means of browsing and organizing files. To load Explorer, either choose it from the Start/Programs menu, or Choose: Explore from the My Computer shortcut menu.

11. 11 Using Explorer The left frame of the Exploring window displays the All Folders Explorer Bar. This provides a means to scroll through a list while the contents of the selected item are displayed in the right frame.

12. 12 Concept 1: Hierarchy The graphic representation of folders is called a hierarchy. The top-level folder is called the main folder. Folders are indented from the main folder and subfolders are indented from folders. Because of the branching nature, it is sometimes referred to as a tree.

13. 13 The Exploring Window All Folders Explorer Bar Contents of Disk Displayed as Hierarchy

14. 14 The Exploring Window All Folders Explorer Bar Main Folder Subfolders Under My Computer Folder Selected Folder

15. 15 The Exploring Window All Folders Explorer Bar Desktop Icons Under Main Desktop Folder

16. 16 Expanding a Folder A “+” symbol displayed to the left of a folder or drive icon indicates that the drive or folder contains folders or subfolders. Clicking the “+” symbol displays them. A “-” symbol the left of a drive or folder indicates that it is fully expanded. Clicking the “-” symbol closes it up.

17. 17 The Exploring Window All Folders Explorer Bar Subfolders Displayed Subfolders Hidden

18. 18 Concept 2:Copy and Move The Cut, Copy and Paste commands allow you to move and copy selected items from one location to another. The commands are available on the Edit menu.

19. 19 Concept 2:Copy and Move The information you are cutting or copying is called the source, and the location where you are moving or copying it to is called the destination. The Clipboard is temporary storage for the information until it is pasted.

20. 20 Copy and Paste Select a file by pointing to it. The file will highlight, making the right frame the active frame. Click: the Copy button. Select the destination (e.g., the A drive icon). Click: the Paste button.

21. 21 Copying Message Box The Copying Message Box Displays the Copy Progress

22. 22 Using Send To Send To is a Copy and Paste alternative. Select the files you are going to send. (e.g., Edit/Select All) Choose: File/Send To Click: the destination (e.g., the A drive)

23. 23 Creating Folders Select: the drive (or folder) where you are going to create the folder (or subfolder). Choose: File/New/Folder Type: the text of the new folder, replacing the “New Folder” text. Press: Enter

24. 24 Concept 4: Drag and Drop The drag and drop feature lets you move and copy items by dragging them to their destination. Dragging a file to a folder on the same disk will move it; dragging a file to a different disk will copy it. To copy a file to a folder on the same disk, hold down Ctrl as you drag. To move a file to a different drive, hold down Shift as you drag.

25. 25 Up One Level The Up One Level button moves up one level in the hierarchy (from a subfolder to a folder or from a folder to the main folder).

26. 26 Deleting Files The Delete button or the Delete key deletes selected files from a disk. A Confirm message box will be displayed so you can confirm the deletion or change your mind. Files deleted from the C drive can be restored. Files deleted from any other drive are permanently deleted.

27. 27 The Undo Command The Undo command can be used to reverse an action, such as moving a file. The menu command is Edit/Undo. The keyboard shortcut is Ctrl + Z.

28. 28 Extending a Selection To select several files in a list, hold down Ctrl as you point to the files you want to select. Pointing to a selected file while holding Ctrl deselects it. You can select a set of adjacent files by dragging a box around them. Once files are selected, they can be moved, copied or deleted.

29. 29 Renaming Files Display a selected file’s shortcut menu. Choose: Rename The current file name appears highlighted. Type: the new file name. Press: Enter

30. 30 Deleting Folders The Delete button or the Delete key can be used to delete folders and subfolders. When a folder is removed, all files and subfolders will be removed as well. A Confirm message box will be displayed so you can confirm the deletion or change your mind.

31. 31 Searching Files and Folder Part 1 The Find command helps you locate misplaced files and folders. use the Start/Search/for file and folder command. Type:the file name or as much of the file name as you know.

32. 32 Finding Files Part 2 Select: the drive you are searching from the Look In list box. Click: the Find Now button. The Find command will locate all files containing the text you type and display them in the dialog box.

33. 33 Search file and folder Click All files and folders

34. 34 1-Write the keyword 2-Click Search

35. 35 Search Result

36. 36 Part 2

37. 37 Concept 5: Word Processor Word Processing applications help you create, edit and print text documents, such as letters and memos. The biggest advantage of a word processor over a typewriter is that you can view and correct text on the screen.

38. 38 The WordPad Title Bar nThe WordPad title bar displays the name of the program and will display the name of the file when one is open or saved. nInitially, it displays “Document” as the default file name.

39. 39 The WordPad Menu Bar The WordPad menu bar contains six items that help you create, edit, format, print a document and obtain help.

40. 40 The WordPad Toolbar The WordPad toolbar contains mouse shortcuts to several commonly used WordPad menu commands.

41. 41 The WordPad Format Bar The WordPad Format Bar contains mouse shortcuts to menu commands that let you change the appearance of your document.

42. 42 The WordPad Ruler The WordPad ruler shows the left and right margin settings and the line length in inches.

43. 43 Opening a File Click: the Open button on the toolbar. The Open dialog box will be displayed. Click: the Look in list and select the drive that contains your data disk. Click: the file you want to open. Click: the Open command button.

44. 44 The Workspace The workspace is the large white area below the ruler that displays your work. nThe insertion point marks your current location in the document. nThe i-beam mouse pointer can be used to relocate the insertion point.

45. 45 Mouse Pointer Insertion Point The Workspace Status Bar

46. 46 Editing a Document Editing is the process of modifying existing text. You can quickly remove any amount of text from and insert additional text into a document. Delete will remove a character to the right of the insertion point and Backspace will remove the character to the left.

47. 47 Word Wrap When you type in a document, you only need to press Enter to end a short line (such as a salutation), to insert a blank line, or to end a paragraph. When the insertion point reaches the right margin, it automatically moves to the beginning of the next line. This feature, called word wrap, makes in unnecessary to press Enter at the end of each line in a paragraph.

48. 48 Formatting a Document The Format menu and the Format Bar contain commands that let you enhance the appearance of your document. This is known as formatting.

49. 49 Some Document Formatting Options Command Center Color Font Size Button

50. 50 Concept 6: Saving Files A document exists in memory until you save it to disk. To save a document, either: Choose: File/Save to save a file for the first time or to save an existing file with the same name, or Choose: File/Save As to save a file for the first time or to save a file with a different name.

51. 51 The Save As Dialog Box To save a file to a new location, Open the Save In list box and select the drive you want to use. If necessary, replace the existing or default file name with the one you want to use. Click: The Save command button.

52. 52 The Save As Dialog Box Where File Will Be Saved File Name File Type Saves the File

53. 53 Previewing and Printing A Document Click: the Preview button on the Standard toolbar. The Preview window will display the document on a full page as it will appear when printed. Click: the Print command button and click: OK.

54. 54 Creating A Shortcut Icon For the A Drive Open My Computer and restore the window, if necessary. Drag the A Drive Icon to the desktop. Click: Yes to create the icon. Display the shortcut icon’s shortcut menu and rename it.

55. 55 Printing a Window Display and restore the window you want to capture. Press: Alt + Print Screen. The image will be stored on the Clipboard. Open WordPad. Use the Paste command to insert the image into the document.

56. 56 Using the Recycle Bin Files and folders deleted from the C drive and deleted desktop icons are moved to the Recycle Bin. The contents of the Recycle Bin can be permanently deleted or restored. Files deleted from any other drive will not be moved to the Recycle bin. They will be deleted.

57. 57 Using the Recycle Bin You can drag items to the recycle bin as long as the item (file, icon) you want to delete is displayed on the same screen as the Recycle Bin. You can also select the item you want to remove and press Delete or choose Delete from the item’s shortcut menu.

58. 58 Using the Recycle Bin A message box will be displayed so you can confirm the deletion. Click: Yes to confirm. The Recycle Bin will appear to be filled with trash when an item has been moved there.

59. 59 Using the Recycle Bin Open the Recycle Bin. Select: the deleted item. Press: Delete or choose Delete from the item’s shortcut menu. If you want to restore the item, you can choose Restore from the item’s shortcut menu.

60. 60 The Contents of the Recycle Bin

61. 61 CAUTION! You cannot undo a final delete!

62. 62 End of Lab 2

63. 63 Appendix: Formatting a Disk

64. 64 Before you can use a disk, it must be formatted or set up to be used by your computer. Most disk are already formatted, but others may be in an unformatted state so they can be used by either IBM- compatible or Macintosh-compatible systems. Formatting a Disk: Theory

65. 65 Formatting a disk sets up concentric rings, known as tracks. The tracks are then divided into divisions, called sectors. The Format command also checks for bad spots on the disk and marks them so they will not be used. Formatting erases any files that may be on a disk. For this reason, you should be careful not to format the hard drive. Formatting a Disk: Theory

66. 66 Put a blank disk in the A drive. Open My Computer. Select the A drive icon. Choose: File/Format. Select: Full as the format type. Delect: No Label, if necessary. Type: a label (such as your name) Click: Start To Format a Disk

67. 67 Format Dialog Box Change Capacity Erases Files Full Format Label the Disk 11 Characters Max Start Format

68. 68 Formatting Progress Bar Progress Bar Shows % of Completion

69. 69 When the format is complete, the Format Results dialog box will display the total number of bytes on the disk and the total number of bytes available. If no bad spots were located, these numbers will be the same (1,457,664). In addition, the number of allocation units and bytes within each allocation unit as well as a serial number will be displayed. Close the Format Results and the Format dialog box. Then, close My Computer. To Format a Disk

70. 70 Format Results Total Space Available No Errors!

71. 71 End of Appendix