1. European Computer Driving Licence Module 3 – Word Processing Chapter 3.1 – First Steps

2. Loading Word ZDouble click the Word icon on the desktop ZOR ZClick Start, All Programs, Microsoft Office, Microsoft Office Word 2003

3. The opening screen Main Window Title bar Main menu bar Formatting toolbar Standard toolbar Task Pane Ruler Status Bar

4. What all the different parts mean Title BarShows the name of your document, followed by Microsoft Word. If you have not given it a name, Document1 will appear as the document name Main menu bar This has options for you to choose from. Click on File and the file menu will drop down Standard toolbar Has a number of icons which can be clicked to give access to frequently used commands Formatting toolbar Has icons which let you change the way text looks, for example bold, centre, underline etc Main windowIs the area of the screen in which you type Status barShows what page you are on and how many pages are in the document Task PaneThis opens and closes depending on what you are doing. Click on the close icon (X) in top right hand corner to close the Task Pane

5. The Keyboard

6. What the keys do The Shift key. If you hold this down all letters you type will appear in capitals. Used also to type the top character on a key (Shift + 3 = £) Caps Lock – if you want to type a heading in capitals, press this key once, type in your text and press is again to go back to normal. Backspace key – this deletes the letter to the left of the cursor. Very useful if you type the wrong letter – you can delete it and type in the correct one! Delete key – this deletes the letter to the right of the cursor Tab key – this is used to advance the cursor to the next tab stop on the ruler Enter key – use this when you want to go to the next line. Pressing it twice will leave a clear line space between paragraphs Del

7. Creating a new document ZWhen you start Word, a blank document automatically appears on screen ZYou can start typing straight away! ZHandy hint: if you’ve just saved and closed a document, click on the Blank document icon to start a new one!

8. Pointer, cursor and insertion point ZThe pointer will change according to what you are doing, Move it up to an icon, it looks like a white arrow, Move it into the document area and it looks like an I Beam, Move it to the left of your text and it looks like a white arrow facing to the right, If you save or print, it may change to an hourglass, The flashing insertion point marks where the next character typed will go

9. The Golden Rules of Word Processing ZDo not press Enter at the end of a line – Word will automatically move it to the next line ZPress the Enter key twice after a heading or at the end of a paragraph to create an empty line space Z Press the spacebar once after punctuation – no space before as a general rule Z Use the shift key to create one capital letter or to type the upper character on a key

10. Editing text ZTo insert a word, click once to move the cursor before you start typing – any text after the new text will move over ZTo delete a word, click next to the word you want to delete – Backspace will delete to the left of the cursor, Delete will delete to the right

11. Saving your work ZIf you have created a new document, click on File, Save – the Save As window appears ZClick inside the File name box and type in a suitable file name ZTo save to a folder inside My Documents, double-click on the folder ZClick on the Save button

12. Saving as a different file type ZClick inside the Save As Type box if you want to save a Word document as a different file type, Web Page – saves in a format suitable for web pages, Rich Text Format files can be opened in other word processors, Plain text files can be read in another type of package, Templates can be used time and time again, You can save as a previous version of Word – scroll down for more options

13. Opening an existing document ZClick on File – you will see the names of the last 4 files opened ZTo see more Files, click Open ZThe Open window appears ZWord will normally show the last location you saved a file to ZTo open a file, double-click on the file name

14. Changing defaults and preferences ZClick Tools, Options ZThe Options window appears, To choose Save options, click on the Save tab – make sure Save AutoRecover info is ticked, To choose a different location for saving files, click on the File Locations tab, Changes made here will affect all new documents

15. Inserting a paragraph ZMove the cursor to the required position ZPress the Enter key twice ZMove the cursor back up 2 lines ZType in a new paragraph ZExisting text will move down to make room! Before After

16. Previewing and printing ZCheck your work on-screen before you print out – you may spot something that needs changing! ZClick the Print Preview icon ZA miniature of your document will appear on-screen – click anywhere in the document to make it bigger ZClick on the Close button to exit the preview window

17. Printing a document ZClick on the print icon – a copy of your document will be sent to the default printer ZClick on File, Print ZThe Print window will appear, You can choose which printer to use, You can choose which pages to print, You can choose how many copies you want, Make your selections then click OK

18. Closing Word ZTo close a document, click File, Close ZTo exit Word, click File, Exit OR ZClick on the red close icon in the top right-hand corner OR ZClick on the Word icon in the top left-hand corner and select Close