2 Loading Word Double click the Word icon on the desktop OR Click Start, All Programs, Microsoft Office, Microsoft Office Word 2003
3 The Opening Screen Main Window Title bar Main menu bar Formatting toolbarStandard toolbarTask PaneRulerStatus BarMain Window
4 What All The Different Parts Mean Title BarShows the name of your document, followed by Microsoft Word. If you have not given it a name, Document1 will appear as the document nameMain menu barThis has options for you to choose from. Click on File and the file menu will drop downStandard toolbarHas a number of icons which can be clicked to give access to frequently used commandsFormatting toolbarHas icons which let you change the way text looks, for example bold, centre, underline etcMain windowIs the area of the screen in which you typeStatus barShows what page you are on and how many pages are in the documentTask PaneThis opens and closes depending on what you are doing. Click on the close icon (X) in top right hand corner to close the Task Pane
5 Creating A New Document When you start Word, a blank document automatically appears on screenYou can start typing straight away!Handy hint: if you’ve just saved and closed a document, click on the Blank document icon to start a new one!
6 Saving Your WorkIf you have created a new document, click on File, Save – the Save As window appearsClick inside the File name box and type in a suitable file nameTo save to a folder inside My Documents, double-click on the folderClick on the Save button
7 Saving As A Different File Type Click inside the Save As Type box if you want to save a Word document as a different file typeWeb Page – saves in a format suitable for web pagesRich Text Format files can be opened in other word processorsPlain text files can be read in another type of packageTemplates can be used time and time againYou can save as a previous version of Word – scroll down for more options
8 Opening An Existing Document Click on File – you will see the names of the last 4 files openedTo see more Files, click OpenThe Open window appearsWord will normally show the last location you saved a file toTo open a file, double-click on the file name
9 Inserting A Paragraph Move the cursor to the required position Press the Enter key twiceMove the cursor back up 2 linesType in a new paragraphExisting text will move down to make room!BeforeAfter
10 Previewing And Printing Check your work on-screen before you print out – you may spot something that needs changing!Click the Print Preview iconA miniature of your document will appear on-screen – click anywhere in the document to make it biggerClick on the Close button to exit the preview window
11 Printing A DocumentClick on the print icon – a copy of your document will be sent to the default printerClick on File, PrintThe Print window will appearYou can choose which printer to useYou can choose which pages to printYou can choose how many copies you wantMake your selections then click OK
12 Closing Word To close a document, click File, Close To exit Word, click File, ExitORClick on the red close icon in the top right-hand cornerClick on the Word icon in the top left-hand corner and select Close
14 Font Sizes This is Times New Roman size 24 Font sizes are measured in points6 point is the smallest you can read without a magnifying glass12 point is the size normally used by Word when you create a new documentThe bigger the number, the bigger the text!This is Times New Roman size 6 pointThis is Times New Roman size 12This is Times New Roman size 24
15 Using StylesIf you look at the formatting bar, you will see the current style, font and sizeClick on the down arrows in each of the boxes and select your choiceTo change the style, click in the Style box and select the style requiredTo change the font, click in the Font name boxTo change the size, click in the Font size boxStyle boxFont nameFont size
16 Text Alignment And Emphasis You can centre and make headings bold by selecting text and clicking on the iconsNotice how when an icon is selected it looks pressed in – in Word 2003 the background changes to orangeBoldUnderlineCentreJustifyItalicAlign leftAlign right
17 Undo and Redo Click the Undo icon to undo the last action Click the arrow next to the Undo icon to see which items can be “undone”If you change your mind about undoing something, click on the Redo iconUse the Redo icon to repeat an actionThese commands can also be accessed from the Edit menuUndo Redo
18 Setting Text ColoursTo change the colour of text, select the text then click the down arrow next to the colour iconIf you don’t see the colour you want, click on More ColoursClick on the colour you require then click on OK
19 Copying A Format Use Format Painter to copy text formats Select the text which contains the formattingClick on the Format Painter icon once the mouse pointer will changeSelect the text you want to copy formatting toAs soon as you release the mouse button the text will change!To copy text formats to more than one piece of textHighlight the textDouble-click on the Format Painter iconSelect each piece of textWhen you’ve finished, click on Format Painter to turn it off
21 Copying Text Select the text you want to copy Click the copy icon once Move the insertion point to where you want the copy of the text to appearClick the paste icon
22 Cutting And Pasting Text Select the text that you want to moveClick the Cut icon onceMove the insertion point to where you want the text to be moved toClick the Paste iconHandy Hint: if moving a block of text, check to make sure the spacing between paragraphs is consistent!
24 Adding Borders Select the text you want to add a border to Open the Format menu and select Borders and ShadingTo apply a box make sure Box is selectedTo apply a top or bottom order, select None to get rid of the box then click on the borders requiredYou can also choose a different colour or thickness from hereClick on OKTop borderBottom border
25 Modifying Page Size And Orientation To change the page size open the File menu and select Page SetupClick on the Paper tabSelect the paper size requiredTo change to landscape, click on the Margins tab and select Landscape
26 Creating Bullets Method 1 Method 2 Click on the Bullet icon Type in your textEvery time you press Enter a new bullet will appearPress Enter after the last bulleted item and click the Bullet icon again to switch it offMethod 2Type in your listHighlight the listClick the Bullet icon onceBullets will appear at the beginning of each highlighted line!
27 Numbered Lists Instead of bullets, you might want to number your steps Click the Numbering icon on the Formatting toolbarYou can change the number format by opening the Format menu, select Bullets and NumberingSelect the style required and click OK
29 Inserting A Table Open the Table menu, select Insert, Table The Insert table dialogue box appearsKey in the number of columns and rows requiredClick OKAn empty table will appear on screen
30 Typing Text Into A Table Click in the first cell, type in text requiredTo move to the next cell on the right, click in it (or press the right arrow key once)You can also use the Tab key to move from one cell to the nextDon’t worry if text goes onto more than one line – that will be sorted later!
31 Merging Table Cells Select the cells to be merged From the Table menu select Merge CellsClick the Centre align iconThe text will centre itself within the selected cells
32 Formatting Text In Cells Select the cell(s) you want to formatClick on the Bold, Italics, centre or other options of your choiceTo shade cells, select the required cellsFrom the Format menu select Borders and ShadingClick the Shading tab and click the colour requiredClick OK
33 Inserting & Deleting Rows & Columns To insert a row, click inside the row above where you want the row to appearOpen the Table menu, select Row then Rows BelowTo delete a row, click inside the row to be deletedOpen the Table menu, select Delete then RowNote you can insert or delete a column by selecting column instead of row!
35 Inserting A Header Or Footer Open the View menu and select Header and FooterThe Header and Footer toolbar appears:The cursor will be positioned in the header areaTo move to the Footer area, click on the Switch between Header and Footer buttonYou can type in textYou can insert fieldsClick on Insert Autotext to see some of the optionsTo insert a page number click on the page number iconYou can line up text using the default tabs or set your ownClick on Close to go back to your documentInsert file location etcInsert page numberInsert DateSwitch between Header and Footer
36 Importing GraphicsMove the insertion point to where you want the picture to appearFrom the Insert menu, select Picture then From fileMy Pictures folder will appearClick the picture you requireClick Insert button
37 Resizing An ImageClick the picture to select it – a black border with black square handles will appearMove the mouse pointer to the bottom right handleClick and drag towards the top leftAs soon as you release the mouse button, the picture will change size!Always resize from the corners to avoid distorting the picture!
38 Inserting and manipulating ClipArt From the Insert menu, select Picture then ClipArtA ClipArt pane appearsType in a keyword then click GoThumbnails of pictures will appearClick on one you like – it will be inserted into your documentYou can manipulate clipart the same way as pictures