Everything you ever wanted to know about using URS Cenk Erdil, HMIS Manager Caitlin Madevu-Matson, SI Specialist Strategic Information Unit 22 May 2014

Rationale You may recall past URS webinars – April 2012 – February 2013 We are back by popular demand! – Your responses to the SI webinar survey in Nov 2013 This webinar will be especially useful to – clinical and programmatic staff who do not routinely use URS, but would like to use the data to answer a variety of questions URS is a valuable resource for ALL ICAP teams

Objectives Provide a URS refresher on general data use – Basics – Dashboard – Reports Module Answer your questions – A compiled list based on a recent survey

Background Web-based, Scalable & Flexible Globally accessible: – ICAP’s central data repository Mainly used for two reasons: – Submit data for routine indicators – General data use

Background URS general data use: – Up-to-date ICAP required indicator statistics – Monitoring progress to targets Data reported to ICAP-NY, including: – Mostly ICAP-required indicators – Some indicators that are not ICAP-required

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Overall Structure of URS

Dashboard - Definition

Dashboard - Tabs

Dashboard – Program Areas

Dashboard – Priority Indicators

Dashboard - Targets

Dashboard – Graphs and Tables A A

A A B B

Dashboard – Filters

A A

A A B B

A A C C B B

C C D D A A B B

Dashboard – Filter Example

Dashboard – Filter Example 2

Dashboard – Priority Indicators

Dashboard – Targets

Reports Reports: provide users the ability to adapt how data are presented – Query: user-defined questions – Constructed indicator: user-defined calculated indicators that use formulas

Reports – New Query Variables Funding source: can select all, or subset Program area: can select all, or subset Time period: Quarter and year Indicators: Add or unselect - will be limited by what program areas are selected in #2

Reports – Add Indicators

Reports – New Query Variables Funding source: can select all, or subset Program area: can select all, or subset Time period: Quarter and year Indicators: Add or unselect - will be limited by what program areas are selected in #2 Organizations

Reports – Organizations Selection

Reports – New Query Variables Funding source: can select all, or subset Program area: can select all, or subset Time period: Quarter and year Indicators: Add or unselect - will be limited by what program areas are selected in #2 Organizations

Reports – New Query Options Unit status: default is Active, all Chart type: table or graph - Bar graph can be stacked Grouping and series - How to show variables Calculation: default is sum 5 5 Overall: option to have totals

Reports – Saved Queries 1 1

Your Questions!

How can I see progress to targets? Dashboard Use saved query

How can I see progress to targets?

How can I adapt a saved query? Changing variables – Time period changes – Indicator changes – Organizational unit changes Changing options how data are presented – Chart type changes – Grouping or series changes, e.g. in columns/y axis and rows – Beware, there are 5 types of variables but only 2 can vary in one table query- the others have to remain constant or will be combined

How can I track the number of patients on second line regimens?

Column : Organizational Unit / Row : Data

How can I track the number of patients on second line regimens?

Column : Time Period / Row : Data

How can I track the number of patients on second line regimens? Column : Time Period / Row : Organizational Unit

How can I track the number of patients on second line regimens?

Column : Time Period / Row : Organizational Unit

How can I track the number of patients on second line regimens? X-axis : Organizational Unit / Series : Data

How can I track the number of patients on second line regimens? X-axis : Time Period / Series : Organizational Unit

How can I see how many sites reported in a program area and if it has changed over time?

Column : Program area / Row : Organizational Unit by Region

How can I see how many sites reported in a program area and if it has changed over time? Column : Time period (Q) / Row : Organizational Unit by Region

How can I see how many sites reported in a program area and if it has changed over time? Column : Time period (Q) / Row : Program Area

How can I see how many sites reported in a program area and if it has changed over time?

Where do I go on URS to see what analyses have already been done? (not on URS…) Master Slides – Contain standard graphs and information for all program areas for all countries supported by ICAP for anyone to use – Generated every 6 months : June and December – Available on Data Dissemination Wiki, under Slides – – NOTE: need to be invited to join, send your M&E Director or SI Specialist an for access! (on URS) Dashboards and Saved Queries

Where do I go (on URS) to see what analyses have already been done?

A GE AND SEX DISTRIBUTION OF PATIENTS ENROLLED IN CARE, BY COUNTRY, AS OF S EPTEMBER 30, 2013 Percent of patients Source: ICAP URS November 2013 Notes: Data are only from clinics currently supported and reporting.

Is there a cheat sheet to understand how and where to pull data on the URS? Yes! A few useful resources are available: – URS User manual – This presentation

Is there a cheat sheet for indicators on the URS? Reported versus Calculated indicators Yes! A few useful resources are available: – Reporting SOP : describes how reporting at ICAP works – Import instructions : guide of reported indicators that should be imported by program area – Constructed indicators : list of calculated indicators that are already programmed in URS

Where are the indicator cheat sheet resources? At any time you are logged in, ICAP M&E Resources is top right Drop down menu with the latest version available for download: – Reporting SOP – Instructions for Import – Constructed Indicators Constructed Indicators May 2014

How do I use the Import Instructions? Excel document organized with one program area per tab Headings on each tab are the same Unique ID to identify indicators Long description of what is reported Optional: if sub- categories exist Required by ICAP? 1= yes 0= no

How do I use the Constructed Indicators Guide? Similar to Import Instructions, all on one tab Includes Formulas Unique ID to identify indicators Long description of what is reported Formula used in calculation (URS ID)

Can I get information about viral loads or those suspected of treatment failure on URS? No. Neither viral load nor suspected treatment failure are in the URS aggregate data – Not ICAP required indicators – Information about suspected treatment failure using CD4 analysis is available in Patient Level Reports (Standard of Care report) that you can download from URS M&E Resources.

How can I tell if data are still coming in or are finalized for a quarter? URS is a live system SI Unit Director sends out Reporting Milestones each quarter that states when data should be finalized Usually 1 month after the end of a quarter, you can assume it is final: but it is always best to reach out to your M&E director or SI Specialist to be sure and if you have additional questions

If targets are not available initially do you go back and enter them when available? Yes! SI Specialists and country M&E teams are responsible for entering targets If you don’t see targets, please reach out to your M&E staff or the SI Specialist

Summary URS2 is widely available for making use of routinely collected program data Dashboards are pre-set graphs and tables for quick reference Easily create your own reports to view the data you want in tables or graphs Resources on how to use URS2 are accessible – E.g. URS User manual, the Reporting SOP and Indicator guides SI Unit and M&E Directors are also available

Thanks! Let us know if you have any questions: Caitlin – Cenk –