1. 16 Cost sheet

2. This documentation and training is provided to you by beas group AG
This documentation and training is provided to you by beas group AG. The documents are neither approved nor in any way acknowledged or endorsed by SAP. For SAP Business One, only the documentation and training officially released by SAP shall be binding upon SAP. SAP shall not be responsible for any content of this documentation and training and this documentation and training shall not be binding upon SAP in any way.
The official current SAP Business One documentation and training for SAP Business One is available at and
7/1/2018

3. Requirements for this Tutorial
You will need a good grasp of:
The basics of SAP financial accounting / cost centers
be.as basics
7/1/2018

4. Learning Targets
After working through the lesson, you will be able to:
Understand how to integrate cost accounting
Transfer bookings into cost accounting
Create a cost sheet
7/1/2018

5. Agenda Master data resources 1: General
2: Work with cost accounting / cost sheet

6. SAP / be.as master data and interfaces
SAP account chart
(GL/Accounts)
SAP
SAP Profit Center
be.as import table (Finance Data)
be.as cost center
allocation
to SAP profit center
Map SAP account <->
be.as cost element through
Assigment table
be.as
Cost center group
Distribution key
Distribution key
Cost element group

7. General (Cost type / Cost element accounting)
Profit center
Journal entry
Cost element
SAP
Cost center
accounting
Cost element
Cost element
accounting
Clearing cost center
be.as
Distribution key
Distribution key
Clearing cost center
Clearing cost center
Cost center 1
Cost center 2
allocation key
Cost center 1
Cost center 2

8. Map to SAP profit certer (production, management)
General
Distribution of costs
(SAP account chart)
SAP
Map to SAP profit certer
(production, management)
Allocated
clearing cost center
Direct
Distribution key
V_1000 Allocation energy
V_2000 Allocation lease
Cost center
4000 Production
5000 Stock
Cost Elements
xxx
Costs
xxx
Regardless of whether the costs are booked via of cost types or cost centers, they can be transferred or distributed directly to the final cost centers. Beas uses distribution keys (distribution of cost types) and allocation formulas (distribution of pre-cost elements).
be.as
Distribution Key
U_1000 Allocation Production
U_2000 Allocation Stock
Cost Center
Cost Center
5100 Stock for raw goods
5200 Stock for finished goods
4100 Assembly
4200 Packing
Cost Elements
xxx
Costsl
xxx

9. Agenda Master data resources 1: General
2: Work with cost accounting / cost sheet

10. Work with cost accounting (Cost elements / Cost types)
SAP Profit center = be.as Cost center
Construction
3000
Production
4000
Stock
5000
Assembly
4100
Stock for
raw material
5100
Packing
4200
Stock for
finished goods
5200
Basis for cost accounting is a defined cost center structure and the information which costs will be incorporated in the cost accounting and the cost sheet.
SAP Accounts = be.as Cost elements
4240 energy costs
4500 vehicle's costs
4210 lease costs

11. Work with cost accounting (Create statement cycles)
Create master data
(sequence)
1. Create statement cycle
2. Create cost centers
3. Create cost types
Since there are dependencies between master data, it is recommended to create them in the given sequence.
4. Create distribution and allocation keys
5. Asign cost types to financial accounts

12. Work with cost accounting (Create statement cycles)
The statement cycle defines a particular period (month, quarter, year) for which the cost accounting or a cost sheet will be created.
We recommend to create it similar to the fiscal year. Assign a unique identifier, a description and the beginning of the fiscal year. If you have several statement cycles in use, activate the desired one via the right click or button "change" to (it will be marked red). The statement cycle is the top level and contains its own master data (cost centers, cost types, allocation and distribution keys). If a new statement cycle is created, containing the same or similar master data, it is recommended to copy the statement cycle of the previous year, delete the accounting data and adapt the master data to the new situation.

13. Work with cost accounting (Create cost centers)
Basis for creating cost centers are the profit centers created before. Select a profit center and enter a description. Each profit center can be selected for a new cost center (1:1 relation). If allocation or distribution keys are recorded, they can be deposited at the cost center. See documentation for field descriptions and detailed information.

14. Work with cost accounting (Create cost types)
It is recommended, to use the account number from SBO as unique identifier. Enter a description and set up whether this cost type is accounted distributed or directly. If you select „distributed“ a distribution base must be selected. See documentation for further details.
Tab cost type -> cost center
There you can define, on which cost center you can book costs with this cost type.

15. Work with cost accounting (Create distribution keys)
Because the same function is used for both distribution and allocation keys, it is recommended to use a clarifying ID, from which you can see easily, whether this is a distribution or an allocation key. See documentation for further details.
Tab period -> cost center
There you define all cost centers with the proportion to which costs are distributed.

16. Work with cost accounting (Assign accounts to costs types)
Use the Cost center assignment table to asssign accounts to cost types.

17. Work with cost accounting (Register incoming invoice)
Register bookings or documents: in the document you can assign the cost center or use the selected accout.

18. Work with cost accounting Data import from SAP (Accounting)

19. Work with cost accounting (Cost sheet)
Calling the function „calculate cost sheet“ based on the imported costs under consideration of distrubution and allocation keys the costs are calculated and the cost sheet is issued.

20. Work with cost accounting Extended Profit / Loss statement
Definition of own Structures – Display results in a report or export to Excel Cost sheet menu -> Master data -> Structures for profit and loss statement
Definition of own structure for the report of a profit and loss statement
Any number of structures can be defined

21. Work with cost accounting Extended Profit / Loss statement
Create rows for structure:
Position: order in report
Kind: select (currently only cost unit) for output in report
Type: Budget. Output of defined budgets for cost unit
Current: currently determined value for cost unit
Object: select for output in report (Dropdown list – right click) 
Available objects: Category (block / area header) Cost type; cost center; cost type group; cost center group Sum; Sum %
Selection: for „cost type“, „cost center“, „cost type group“ and „cost center group“: select via dropdown list for the respective object
for „Sum“: enter comma-separated position numbers to be summed up
for „Sum %“: 2 position numbers, comma-separated, which to be related percentaged. Example:  Pos 10 is percentage of Pos 20 -> enter: 10,20
Designation for output: designation of row, used in Profit / Loss statement
Special buttons:
Re-position: re-numbering in by increment of 10-er (sum objects considered).
Refresh: reload data
Via Menu cost sheet -> reports cost sheet -> profit and loss statement a screen with the results of the structure definition is opened.

22. Work with cost accounting Extended Profit / Loss statement
Display of results

23. Summary Now you can: Understand how to integrate of cost accounting
Transfer bookings into cost accounting
Create a cost sheet

24. Thank you for your participation!