Administer Personnel Information Management eMILPO Human Resource Technician WOBC Administer Personnel Information Management eMILPO SHOW SLIDE: MAINTAIN PERSONNEL INFORMATION DATA ADMINISTRATIVE DATA: Academic Hours/Methods 0 hr/10 min Introduction 2 hrs / 45 min Conference / Discussion 4 hr / Min Practical Exercise 0 hr Test 0 hr/10 min Test Review 0 hr/5 min Summary 7.2 hrs Total Hours INSTRUCTIONAL GUIDANCE. NOTE: Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and indentified reference materials. Throughout this lesson, solicit from students the challenges they experienced in the current Operational Environment (OE) and what they did to resolve them. Encourage the students to apply at least 1 of the 8 critical variables: Political, Military, Economic, Social, Information, Infrastructure, Physical Environment, and Time. MOTIVATOR. Understanding Personnel Information Data (PID) will give you, the HR professional, a better perspective of the “how” and the “so what” of the importance of personnel information management. For the next few hours, we will discuss Personnel Information Management, which and how the management of personnel information either directly or indirectly supports Soldiers. It is also very critical that you understand and are able to communicate personnel information to your commander. The majority of the S-1 functions and transactions will be done through information systems. As S-1s, you must ensure that commanders at all levels are retrieving the right information to make decisive decisions on their Soldiers in a timely manner. A D J U T A N T G E N E R A L S C H O O L

Terminal Learning Objective C O N D I T I O N A C T I O N S T A N D A R D Administer Personnel Information Management

Terminal Learning Objective C O N D I T I O N A C T I O N S T A N D A R D Given access to AR 600-8-1, AR 600-8-104, FM 1-0, applicable MILPER/ALARACT Messages, and awareness of Operational Environment (OE), variables, and actors. NOTE:

Terminal Learning Objective Students will meet the standard when they correctly: Communicate the mission of Personnel Information Data Management Define PIM responsibilities from the BDE S-1 through Theater Level Define PAS Management Responsibilities at BN and BDE S-1 Level Administer Manual Personnel Information Data Requirements and Management Tools Determine Official Documents Requirements Determine Official Documents Required in the Interactive Personnel Electronic Records Management System (iPERMS) and Ensure Official Documents are Uploaded to iPERMS C O N D I T I O N A C T I O N S T A N D A R D TERMINAL LEARNING OBJECTIVES INTRODUCTION: Learning Step / Activity Introduction Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:32 Time of Instruction: 15 mins Media: Large Group Instruction NOTE: FOR THE TO INSTRUCTOR TO COVER THE FOLLOWING: SAFETY REQUIREMENTS: In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-30, Risk Management. Leaders will complete a DD Form 2977 Deliberate Risk Assessment Worksheet during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 350-29. Everyone is responsible for safety.   No food or drink is allowed near or around electrical equipment (CPU, file servers, printers, projectors, etc.) due to possible electrical shock or damage to equipment.  Exercise care in personal movement in and through such areas.  Avoid all electrical cords and associated wiring.  In event of electrical storm, you will be instructed to power down equipment. RISK ASSESSMENT LEVEL: Low ENVIRONMENTAL CONSIDERATIONS: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL-RELATED RISK ASSESSMENT. Instructional Guidance: Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference materials. Throughout this lesson, solicit from students the challenges they experienced in the operational environment (OE) and what they did to resolve them. Encourage students to apply at least one of the critical variables: Political, Military, Economic, Social, Information, Infrastructure, Physical Environment and Time (PMESII-PT). Conditions: With an awareness of the Operational Environment (OE) variables and actors. EVALUATION. You will be given a graded end of module examination which will include Coordinate Personnel Accountability Functions. A passing score on this end of module examination is 70% for AC students and 60% International Students. Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes. The GLOs are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Mission Command encompasses how Army commanders and leaders apply the foundational MC philosophy with the MC WfF. Together, the MC philosophy and MC WfF guide, integrate, and synchronize Army operations throughout the conduct of ULO. There are four GLOs for the Mission Command ALA. GLO 6: Soldiers and Army Civilians demonstrate proficiency in the mission command system. This includes Common Operating Picture and Mission Command Information Systems. ALA: Professional Competence is the demonstrated technical and tactical proficiency in Army and joint doctrine largely revolving around the concept of ULO codified in ADP 3-0. There are three GLOs for the Professional Competence ALA. GLO 13: Soldiers and Army Civilians support Army policies, programs, and processes; includes Understanding and contributing to Army Systems that manage, develop, and transform the Army. GLO 14: Soldiers and Army Civilians are technically and tactically competent; includes Branch and Career Management Field proficiency, Career Programs, Series Technical Certifications, and Warfighting Skills.

U.S. Army strategic roles in support of the joint force FM 3-0: LSCO U.S. Army strategic roles in support of the joint force Win Shape 1 Deter 2 Seize Initiative 3 Dominate 4 Stabilize 5 Joint Phases Army’s Strategic Roles Shape Operation Environment Prevent Conflicts Conduct Large Scale Combat Consolidate Gains Joint Phases Shape Deter Seize Initiative Dominate Stabilize Enable Civil Authority SHOW SLIDE 3: LARGE SCALE COMBAT OPERATIONS Refer Students to FM 3-0, Operations. FM 3-0, Operations, covers large scale combat operations. Once FM 1-0, Human Resources Support is updated and FM 4-0, Sustainment Operations is implemented, they will align with FM 3-0. Therefore, some of the information presented during this course may change. Until regulations change, the information presented is valid. Refer students to paragraph 1-4, to understand FM 3-0’s description of Large-scale combat operations. Large-scale combat operations are intense, lethal, and brutal. Their conditions include complexity, chaos, fear, violence, fatigue, and uncertainty. Future battlefields will include noncombatants, and they will be crowded in and around large cities. Enemies will employ conventional tactics, terror, criminal activity, and information warfare to further complicate operations. To an ever-increasing degree, activities in the information environment are inseparable from ground operations. Large-scale combat operations present the greatest challenge for Army forces. Refer students to FM 3-0, Operations, Figure 1-4. Figure l-4 shows the Army's strategic roles. FM 3-0 LSCO    IAW Paragraph 1-143, During LSCO, deployments will be conducted at Corps level with Divisions, Brigades and other units as identified by the operational order, deploying in support of the Corps’ mission. This means Corps will be supporting a Theater Army Organization. During LSCO correct, effective and efficient Personnel Information Management will assist the commanders in making vital decisions. This is a continuous process that is tailored to the mission during SHAPE and continues throughout all strategic roles. Review the definition of SHAPE to highlight its importance during LSCO and Personnel Information Management. Emphasize that all the strategic roles are important; however, SHAPE will be reviewed because it ensures the successful execution of the other roles. Shape: paragraph 1-62. Army operations to shape bring together all the activities intended to promote regional stability and to set conditions for a favorable outcome in the event of a military confrontation. Army operations to shape help dissuade adversary activities designed to achieve regional goals short of military conflict. As part of operations to shape, the Army provides trained and ready forces to geographic combatant commanders (GCCs) in support of their theater campaign plan. The theater army and subordinate Army forces assist the GCC in building partner capacity and capability and promoting stability across the AOR. Army operations to shape are continuous throughout a GCC's AOR and occur before, during, and after a joint operation within a specific operational area. Refer Students to FM 3-0, Appendix A, Command and Support Relationships. Highlight to the students that your organization’s command and support relationships with other organizations are vital during LSCO. Depending on the deployment location and the mission the unit is supporting, units command relationships may change. Working with your unit’s S3/G3, can assist S1/G1 in identifying the reporting hierarchy (upper/lower echelons). An OPORD will identify a unit’s reporting hierarchy during a contingency operations. A-1. Establishing clear command and support relationships is a key aspect of any operation. Large-scale combat operations present unique and complex challenges that demand well defined command and support relationships among units. These relationships establish responsibilities and authorities between subordinate and supporting units. Some command and support relationships limit the commander's authority to prescribe additional relationships. Knowing the inherent responsibilities of each command and support relationship allows commanders to effectively organize their forces and helps supporting commanders understand their unit's role in the organizational structure. Review Tables A1-A3.

HR Enduring Principles Integration Tasks and functions Systems and processes Organizations Unity of purpose and effort Responsiveness Right support to the right place at the right time Resources, capabilities and information Synchronization Effectively aligned Time, space, purpose Maximum readiness and operational capabilities Competency Based Performance Oriented Learning Step / Activity 1. Communicate the mission of Personnel Information Data Management Method of Instruction: Conference/Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 20 mins Media: Large Group Instruction SHOW SLIDE 3: HR Enduring Principles (FM 1-0, Para 1-1) HR support uses a competency-based and performance-oriented strategy guided by HR enduring principles that assure a higher quality, more diverse and ready Total Army enabled by effective HR systems and agile policies. HR leaders have a responsibility to not only understand the importance of their efforts and unit mission, but also the missions of all their supported and supporting units. To meet the challenges of current and future operations, leaders are guided by six interdependent enduring principles of HR support that must be thoughtfully weighted and applied during the planning, execution, and assessment of missions. These six principles are: Integration- Integration maximizes efficiency by joining all elements of HR support (tasks, functions, systems, processes, and organizations) with operations ensuring unity of purpose and effort to accomplish the mission. Anticipation- Anticipation relies on professional judgment resulting from experience, knowledge, education, intelligence, and intuition to foresee events and requirements in order to initiate the appropriate HR support. Responsiveness- Responsiveness is providing the right support to the right place at the right time. It is the ability to meet ever-changing requirements on short notice and to apply HR support to meet changing circumstances during current and future operations. It involves identifying, accumulating, and maintaining sufficient resources, capabilities, and relevant information to enable commanders to make rapid decisions. Synchronization- Synchronization is ensuring HR support operations are effectively aligned with military actions in time, space, and purpose to produce maximum relative readiness and operational capabilities at a decisive place and time. It includes ensuring the HR operational process is planned, executed, and assessed. Timeliness- Timeliness ensures decision makers have access to relevant HR information and analysis that support current and future operations. It also supports a near real-time common operational picture across all echelons of HR support. Accuracy- Accuracy of information impacts not only on decisions made by commanders, but impacts Soldiers and their Families. For Soldiers, accurate information impacts their careers, retention, compensation, promotions, and general well being. For Family members, accuracy of information is critical for next of kin (NOK) notification if a Soldier becomes a casualty. HR providers must understand the dynamic nature of HR system’s architecture and the fact that data input at the lowest level has direct impact on decisions being made at the highest level. Anticipation Project requirements Intuitive nature Experience, knowledge and education based Timeliness Relevant HR information Thorough analysis Near real-time common operational picture Accuracy Attention-to-detail oriented Understand the dynamics of data input to HR systems FM 1-0, Para 1-1

HR Focus Agile and Clear HR Policies Effective HR Practices Encompassing and flexible Effective HR Practices Streamlined, intuitive, stable, and predictable Competency-based Skills Align responsibilities, knowledge, skills, attributes Outcome-oriented Actions The ends drive the means Self-Development Competent and confident HR Leaders SHOW SLIDE 4: FOCUS of hr operations (fm 1-0, Para 1-4) Meeting the goal of providing efficient and effective HR support relies on multi-functional HR leaders who focus their knowledge and skills in support of the Army’s most important asset – its people. Only those who think strategically and work collaboratively, while inspiring and leading Soldiers and civilians can achieve desired outcomes. In all areas, HR personnel should focus on the following: Agile and clear HR policies. HR policies must be clear, encompassing, and flexible enough to apply to the greatest number of personnel and address the widest range of circumstances. They must be adaptable enough to be able to guide and inform personnel in complex and changeable circumstances. Effective HR practices. HR practices that emanate from the policy-level should be streamlined, intuitive, and able to effect stable and predictable process results. Competency-based skills. HR personnel must be competent and able to accomplish HR core competencies and key functions. Competencies align the responsibilities, knowledge, skills and attributes needed to fulfill mission requirements. Outcome-oriented actions. In an environment that measures HR performance, the emphasis is on successful outcomes in fulfillment of mission priorities. While it is important to have effective HR processes and practices in place, it is critical that the ends drive the means. Self development. Self development is one of three domains of leader development and requires leaders to display discipline and a desire for excellence in lifelong learning. Using assessments, HR leaders must invest the time to become competent and confident in HR operations. FM 1-0, Para 1-4

HR CORE COMPETENCIES SHOW SLIDE 5: HR CORE COMPETENCIES (FM 1-0, Para 1-8 & Figure 1-1) Ensure students understand the change to the Core Competencies Man the Force Personnel Readiness Management (PRM) Personnel Accountability (PA) Strength Reporting (SR) Retention Operations Personnel Information Management (PIM) Provide HR Services Essential Personnel Services (EPS) Postal Operations Casualty Operations Coordinate Personnel Support Morale, Welfare, and Recreation Operations Command Interest Programs Army Band Operations Conduct HR Planning and Operations HR Planning and Operations Operate HR Mission Command Nodes FM 1-0, Para 1-8 & Figure 1-1

PIM Proponent = Army G-1 Foundation of HR Core Competencies Objective is to collect, process, store, display and disseminate critical information about Soldiers, DoD Civilians, units, and other personnel as directed. eMILPO EDAS TPS TOPMIS DTAS DCIPS COPS MEDPROS RLAS RCAS HR Core Competencies SHOW SLIDE 6: PIM NOTE: Refer students to FM 1-0, 3-92 a. PIM is the foundation for HR Core Competencies; everything starts with information management. It requires the connectivity of all other HR functions and multifunctional programs. HR Managers must ensure that the information they provide to commanders is timely and accurate. This information assists commanders at all levels in making sound decisions in a timely matter whether it concerns Soldiers in AC, ARNG, AR, and includes retirees. As the Army leaps forward, HR Managers must be prepared to provide commanders with the most updated information on Soldiers via new HR system integrations and current systems. b. (3-112) The Army’s current corporate database is the Total Army Personnel Database (TAPDB). TAPDB supports the AC, RC, and NG. Most of the personnel automation systems in use interfaces with or updates TAPDB. c. In the current operating environment, AC, ARNG and AR are supported by separate databases. Due to the integrated nature of current personnel systems and databases, it is essential for all HR professionals to ensure accurate and timely updates on systems they operate. The Army G-1 manages most automated personnel information systems through Human Resources Command (HRC). The goal of PIM is to ensure timely and accurate personnel data on Soldiers and civilians to commanders and other decision makers that affect other HR core competencies. Current legacy systems rely heavily on the HR provider to understand the underlying business processes involved in updating and storing personnel data. Future systems will move toward a more integrated concept with automated processing of the business processes. Additionally, these future systems will consolidate personnel and military information in a single database. As this transition happens, HR providers must understand the linkage of how one process affects/updates other processes. INFO Collect Process Store Display Disseminate PIM Goal is to ensure timely and accurate personnel data on Soldiers and civilians for commanders and other decision makers that affect other HR core competencies. Commanders at all levels depend on accurate and timely troop strength and accountability information during the planning process and large scale operations.

Check on Learning 1. Q. What is the mission and goal of PIM? a. To collect critical information about Soldiers, DoD Civilians, and units as directed (ONLY) b. To validate critical information about Soldiers, DoD Civilians, and units as c. To process and store critical information about Soldiers, DoD Civilians, and units as directed (ONLY) d. All of the above e. Both a and c 2. Q. What is considered as the Army’s current corporate database? a. Total Army Personnel Database (TAPDB) b. Electronic Military Personnel Office (eMILPO) c. The Medical Professional System (MEDPROS) d. Enlisted Distribution Assignment System (EDAS)   SHOW SLIDE 7: CHECK ON LEARNING SUMMARY: We have just completed Learning Activity 1, Determine the mission of PIM and how it affects other HR Core Competencies. Next, we will define PIM responsibilities from BDE/BCT S-1 through Theater level. FM 1-0, 3-92 FM 1-0, 3-112

PIM RESPONSIBILITIES The brigade/STB PR TM (HR Technician (420A) and two 42A personnel) is normally responsible for PIM within the brigade/STB Personnel Processing Activity. PIM managers at brigade should anticipate an implied PIM mission during large scale operations, to include Joint and multi-national personnel. Soldiers/DOD Civilians Para 3-95 Commanders Para 3-96 ASCC G-1/AG Para 3-97 Corps/Division G-1/AG Para 3-98 Brigade S-1/STB S-1 (For General Officer-Level HQs) Para 3-99 Battalion S-1 Para 3-101 HRSC Para 3-102 Learning Step / Activity 2. Define PIM responsibilities from the BDE S-1 through Theater level Method of Instruction: Conference/Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 20 mins Media: Large Group Instruction SHOW SLIDE 8: PIM RESPONSIBILITIES NOTE: Refer students to FM 1-0, Paragraphs 3-94 thru 3-102 a. The BN S-1 is the starting point for personnel updates. Personnel files are managed IAW AR 600-8-104 and local policies. While the MPF is maintained at the BDE/BCT-level, BN S-1s perform many of the personnel actions which update and record changes in Soldier records, and often have the most current data on Soldiers. BN S-1s must ensure that all manual forms found in the MPF are updated IAW regulations and local policies. b. The BDE S-1 exercises staff supervision of BN S-1/separate companies. In the legacy organizational design, the BDE S-1 did not provide direct management of PIM for their subordinate units. Under Personnel Services Delivery Redesign (PSDR), the BDE S-1 provides direct management and oversight of personnel information (manual and/or electronic) on assigned/attached personnel that updates the following systems: eMILPO, TPS, DTAS, DCIPS-FWD, and iPERMS. c. The BDE/BCT S-1 executes PIM through the following processes: (1) Update strength related information in automated databases to include gains, losses, grade and duty status changes. (2) Access and/or update the following systems: DEERS, EDAS, TOPMIS, eMILPO, DTAS, iPERMS, and DCIPS-FWD. (3) Conduct PAS Management for all subordinate units. (4) Maintain personnel files IAW governing regulations and policies. d. The Division / Corps G-1 either directly or indirectly manages PIM for all assigned units. The Division / Corps exercise these responsibilities primarily through their role of managing PA-SR, coordinating EPS, and managing the casualty reporting system for the Division / Corps. Division / Corps G-1s manage PIM though the following processes: (1) Monitor personnel information (manual and/or electronic) on assigned and attached personnel that updates the following systems: eMILPO, TPS, DTAS, DCIPS-FWD, and iPERMS. (2) Manage personnel files IAW governing regulations and policies. (3) Establish and manage policies and procedures that affect PIM for subordinate units. NOTE: Inform the students that the Division / Corps G-1 provides technical guidance in the management and execution of PIM within their operational area. The HRSC is responsible for all aspects of PIM in their operational area. HRSC manages PIM through the following processes: (1) Manage PIM (manual and/or electronic) on assigned/attached personnel that updates the following systems: eMILPO, TPS, DTAS, DCIPS-FWD, iPERMS, EDAS, and TOPMIS II. (2) Monitor PIM through access to eMILPO and DTAS. (3) Manage personnel files IAW governing regulations and policies. (4) Provide technical guidance for PIM to subordinate HR Operation Cells, G-1s, and BDE/BCT S-1s. (5) Publish implementing instructions for personnel policies and programs for support units and the theater. (6) Establish and maintain a theater personnel database. (7) Provide technical assistance to supported units on all personnel automated systems in theater.

Personnel Automation Systems (PAS) Management Introduction Systems Administration Managing User Accounts PPA/PSC SHOW SLIDE 9: PERSONNEL AUTOMATION SYSTEMS (PAS) MANAGEMENT As the System Administrator (SA), the BDE S-1 is responsible for establishing accounts for all users of eMILPO assigned to the BDE. Commanders will look to the S-1 as the SA to maintain their individual clerk accounts and to ensure the accounts are accessible at all times to maintain unit readiness. eMILPO provides the Army with a reliable, timely and efficient mechanism for performing personnel actions and managing strength accountability. eMILPO provides visibility of the location, status, and skills of Soldiers from multi-echelon levels. This visibility is vital in determining the strength and capability of the Army and subordinate commands within the Army. Your slide deck has hidden slides with a blue background that shows how to establish user accounts, modify and remove user accounts, and review maintenance procedures and system security requirements.

HR Enabling Systems TAPDB eMILPO* COPS* TOPMIS II* eTOPMIS* EDAS* TPS* DTAS* DCIPS-CF* MEDPROS VSAT* DARTS iPERMS ROAMS TDMS JPAS SHOW SLIDE 10: HR ENABLING SYSTEMS NOTE: Refer the students to FM 1-0, 3-112 thru 3-137 to review the acronyms and descriptions of each of the systems. Inform students that systems with an asterisk will be taught hands-on in future lessons. Highlighted on this slide are the various enabling systems utilized by HR personnel during day-to-day operations. a. The different colors represent the component to which the systems belong as follows: (1) Red is the Active Component (AC) systems (2) Blue is the Army National Guard (ARNG) systems. (3) Green is the Army Reserve (AR) systems (4) Black are the systems that all components use. b. As an S1, you and your section must learn the systems that apply and retain a high degree of technical competence. c. The Total Army Personnel Data Base (TAPDB), the first bullet highlighted in bold red, is the Army’s corporate HR data base. Many of these systems either pull or are pushed data from TAPDB and feed updates into the TAPDB. The greatest challenge for transforming S1 sections is gaining the correct accesses to the systems and developing training that allows the section to gain and sustain proficiency on the systems. NOTE: Inform the students that each system will be covered in more detail on future slides. = ARNG systems DSRO iMARC RCAS/SIDPERS = Active Component Systems = AR systems RLAS = All components

Check on Learning 1. Q. What HR System is a web-based application which provides the Army with a reliable, timely and efficient method for performing personnel actions, PA and SR? a. eMILPO b. EDAS c. TAPDB d. DEERS   2. Q. Who is responsible for providing technical guidance for PIM to subordinate HR Operation Cells in the theater of operation? a. HROB b. HRSC c. ASCC G-1/AG d. Theater Commanders SHOW SLIDE 11: CHECK ON LEARNING   SUMMARY: We have just completed Learning Activity 2, Identify PIM responsibilities from BDE/BCT S-1 through Theater level. Next, we will identify manual PIM requirements and management tools.. FM 1-0, 3-119

One-way bundle from ARNG to TAPDB-AO and AE upon mobilization ITAPDB Interactions Two-way direction bundles from AR to TAPDB-AO and AE upon mobilization TAPDB-AO - Active Officers - Mobilized RC Officers - eMILPO, TOPMIS Update - Data Bundle to TAPDB-R on DEMOB, not TAPDB-G eMILPO TAPDB-R - AR Enlisted/Officers - Shares data w/AO and AE - RLAS updates DB-R Accepts data bundle from AC at DEMOB Always DB of record for AR in ITAPDB RLAS Learning Step / Activity 3. Define PAS Management responsibilities at BN and BDE S-1 level Method of Instruction: Conference/Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 10 mins Media: Large Group Instruction SHOW SLIDE 12: ITAPDB INTERACTIONS The Integrated Total Army Personnel Data Base (ITAPDB) integrates individual records from five physical TAPDB data bases (Civilian is not showing) into a single physical data base. Ownership rules determined by the three Army components are applied, so ITAPDB shows which component “owns” the Soldier at the time the records are loaded. To further clarify why manual data must be provided from the deployed S-1 to the RC garrison support agencies, shown on the slide is another way to look at the database relationships between the components. ITAPDB is the corporate-level data repository for all components which is maintained by the U.S. Army Personnel Information Systems Directorate (PERSINSD) at HRC. The ITAPDB is completely refreshed daily by the component TAPDB (AO, AE, R, and G). The ITAPDB can only maintain one record per social security number at a time. An agreement has been made that the ITAPDB will only receive inputs from the database which controls the Soldier all of the time; therefore, ITAPDB receives data on RC Soldiers only from TAPDB-R and TAPDB-G, whether the Soldier is mobilized or not. eMILPO, which is the system of record while mobilized, does not provide data to RC TAPDBs, so as S-1s submit status changes in eMILPO to update the TAPDB AO and TAPDB AE databases, identical transactions must also be performed by the reservist’s garrison HR provider to ensure the mobilized Soldier’s status is accurately recorded in the ITAPDB. During de- mobilization, an information bundle for AR Soldiers can be sent from the AO or AE database back to the TAPDB-R to ease the demobilization process; however, that transfer must be done manually for ARNG Soldiers. By policy, the TAPDB-G will not receive an electronic transfer from the TAPDB AO and TAPDB AE databases. NOTE: Inform the students that records for mobilized RC Soldiers are maintained in the TAPDB-AO and AE databases for 130 days following the demobilization date. ITAPDB REFRESH DAILY - Data warehouse for all TAPDBs - Updates data daily - Used by Leadership- Total COP - Only holds 1 record/SSN - By policy, uses TAPDB-G/R for RC Soldiers even when Mobilized TAPDB-AE - Active Enlisted - Mobilized RC Enlisted - eMILPO, EDAS Update - Data Bundle to TAPDB-R on DEMOB, not TAPDB-G eMILPO - ARNG Enlisted/Officers SIDPERS 10g/ RCAS State feeds server @ NGB to update TAPDB-G - Will not accept (policy) data bundle from AC at DEMOB TAPDB-G RCAS One-way bundle from ARNG to TAPDB-AO and AE upon mobilization

eMILPO Homepage Provides visibility of location and skills of Soldiers (prints ERBs) Updating Soldier Status (AWOL, PDY, non-availability) Update Soldier Records DD 93 / SGLV Updates Personnel Actions (Awards, Promotions) Query (DATASTORE) PERSTEMPO SHOW SLIDE 13: eMILPO HOMEPAGE a. eMILPO is a web-based application via the Unclassified but Sensitive Internet Protocol Router Network - formerly called the Non-secure Internet Protocol Router Network (NIPRNET) that provides an efficient mechanism for managing strength accountability and personnel actions for all active component Soldiers. b. It is the Department of the Army (DA) standard for accountability for AC Soldiers and RC mobilized Soldiers. The visibility of Soldiers in eMILPO is vital in determining the war fighting capability of the Army and subordinate commands. eMILPO is accessible down to battalion and separate company level. c. The eMILPO homepage identifies various applications that are available to users. One of the systems greatest features is a web-based training application that many S1s use to train their Soldiers. 16

eMILPO Key Reports / Output SHOW SLIDE 14: eMILPO KEY REPORTS / OUTPUTS a. Key eMILPO Reports / Outputs are: (1) Personnel Asset Visibility Report. (2) Personnel Grade Strength Report. (3) Enlisted Promotion Reports (AAA-117 & AAA-294). (4) Multiple readiness report and individual data queries for Soldier information. (5) Unit Personnel Accountability Report, AAA-162. (6) Human Resource Authorization Report (HRAR) (formerly known as the Unit Manning Report).

Common Operating Picture Synchronizer (COPS) Enables viewing of strength information with drill down capability Strength Management (Officer and Enlisted) Assigned Strengths for Current Month Strength projections View available and non-available population Query Pulls from EDAS, TOPMIS and PMAD SHOW SLIDE 15: COMMON OPERATING PICTURE SYNCHRONIZER (COPS) a. COPS was designed to provide a means for HRC, unit commanders, and personnel strength managers at all levels a common visibility of personnel strength related data for AC enlisted and officer personnel. b. COPS is the DA standard for strength management and is instrumental in resolving personnel management issues as we rapidly transform the Army. c. It presents a view-only capability. COPS is a web-based application via the NIPRNET and allows BDEs (lowest level) to see what HRC sees. 18 20

Total Officer Personnel Management Information System (TOPMIS) II Active component Real time, interactive, system which supports officer management Allows for view / print of RFOs, ORBs, promotion orders, and DA photos Unit strength reports (Officers) Officer Record Updates to TAPDB-AO Web based SHOW SLIDE 16: TOTAL OFFICER PERSONNEL MANAGEMENT SYSTEM (TOPMIS) II a. TOPMIS II is a real time, interactive, automated system which supports the management of the active component officer force. Assignment and distribution managers in HRC-Alexandria use TOPMIS II to create requisitions and process assignments. b. It is used by Headquarters, Department of the Army (HQDA)/ACOMs/ASCCs/DRUs/installations/ BDEs to manage officer strength and distribution of officers. c. TOPMIS II’s strength management tools can drill down to the Distribution Management Sub-Level (DMSL) by grade, AOC/MOS, and location. TOPMIS II helps maintain officer record data on TAPDB-AO by allowing the viewing and updating of personnel information. d. The field user can view and print RFOs, ORBs, and official Department of the Army photos. e. A detailed query system gives the ability to create custom made queries to retrieve data specific to your needs such as requisition reports or command billets.

Electronic-TOPMIS (eTOPMIS) Active component Supports officer personnel readiness management Read only information retrieval (ORBs, RFOs, promotion orders) Data from TAPDB-AO Web based SHOW SLIDE 17: ELECTRONIC-TOPMIS (eTOPMIS) a. eTOMPIS is an active component web based system which allows for information retrieval that promotes officer personnel readiness management. eTOPMIS receives its data from the Total Army Personnel Database-Active Officer (TAPDB-AO). 1. The system is read only and not designed to update records. eTOPMIS is capable of pulling batch/multiple ORBs, a feature not available for TOPMIS II. 2. It produces promotion orders for 2LT to COL, SFC to SGM, and CW2 to CW5 and Officer Requests For Orders (RFOs).

Enlisted Distribution and Assignment System (EDAS) Active component Supports enlisted management (assignments, deletions, and deferments) Creates, validates, and modifies requisitions Provides enlisted strength management information (gains and losses) Web-enabled Posts information directly to TAPDB-AE SHOW SLIDE 18: ENLISTED DISTRIBUTION AND ASSIGNMENT SYSTEM (EDAS) a. EDAS is an automated, real time, interactive system which supports the management of the active component enlisted force (assignments, deletions, and deferments). b. Major EDAS features follow: (1) It creates and validates requisitions, modifies requisitions, and provides enlisted strength management information. (2) Some strength management features frequently used are inbound gains, targets and projections, assigned personnel, losses, and open requisitions. (3) Field users utilize EDAS to create requisitions and to read data on personnel assigned and incoming to their commands. EDAS can post information directly to TAPDB-AE. Accessed through PERNET

Defense Casualty Information Processing System-Forward (DCIPS-CF) All Services Software generates standardized reports in the field Sent via email (NIPR) to casualty offices – final destination the Casualty Memorial Affairs Operations Center (CMAOC) Stores info locally on the computer when email / internet unavailable SHOW SLIDE 19: DEFENSE CASUALTY INFORMATION PROCESSING SYSTEM – FORWARD (DCIPS-CF) a. DCIPS-CF is an all component reporting tool designed to generate casualty reports in the field; reports can then be transmitted through email to casualty offices. b. The DCIPS-CF system is designed to operate when email/internet access is not available. In that case, all casualty information can be entered and stored locally on the computer. When users have access to the email/internet, users can generate and send all casualty records previously created. When the casualty office receives the casualty report emails, the auto load process in DCIPS allows the user in the casualty office to review and load all the casualty records into the main DCIPS database. The whole process is automated. Casualty information can be reported to the casualty office in an effective and accurate manner.

Medical Protection System (MEDPROS) All components as well as DA Civilians and Contractors Tracks all immunization, medical readiness, and deployability data Web based Some data is automatically fed from TAPDB SHOW SLIDE 20: MEDICAL PROTECTION SYSTEM (MEDPROS) a. MEDPROS is an Army Medical Department (AMEDD) owned web- based system that provides commanders real time, worldwide readiness and deployability data of their organization. This includes all medical and dental readiness requirements IAW AR 600-8-101. They include immunizations, permanent physical profiles/duty limitations, eyeglasses/inserts, blood type, medical warning tags, personal deployment meds, pregnancy screening, DNA, HIV and dental status among other data elements. b. Some data is automatically captured from central Army source systems such as TAPDB or medical systems such as the Armed Forces Institute of Pathology (AFIP), the U.S. Army Medical Surveillance Activity (USAMSA), the Corporate Dental Application (CDA) and the Defense Eligibility and Enrollment Reporting System (DEERS). Other data is manually entered into MEDPROS.

Tactical Personnel System (TPS) All components Real-world, mobile, rapid deployment system Creates manifests and Task Force organizations Stand alone program which downloads data from Real-Time Automated Personnel Identification System (RAPIDS), Common Access Card (CAC), and JPD file (from SPSD) Feeds DTAS SHOW SLIDE 21: TACTICAL PERSONNEL SYSTEM (TPS) a. TPS is software that supports real-world rapid deployment accountability. It utilizes barcode scanner functionality for deployment manifesting and for jump manifests. It serves primarily to create deployment and redeployment manifests for all military personnel (to include: Army AC/ARNG/AR and joint personnel), for DOD/DA civilians, for contractors, and for foreign nationals. b. TPS can construct a limited task force organization database, and provides the capability to query and view/print reports, such as the personnel summary and crew status. TPS is highly mobile and can maximize personnel accountability for the tactical commander during "split-base" or other operations and can be used as a hasty field reporting system. c. Some of the systems that TPS interface with include: Real-Time Automated Personnel Identification System (RAPIDS) is the current DOD identification system. TPS interfaces with RAPIDS by reading a Soldier’s SSN from a barcode. TPS takes the SSN into the Windows buffer and pulls the Soldier’s record from a resident database (JPD File) that is downloaded from SPSD. DOD Smart Card/Common Access Card (CAC); TPS reads the barcode located on the back of the CAC. DOD is looking at the possibility of accessing the Integrated Circuit Chip via an Integrated Circuit Chip Reader (ICCR). Deployed Theater Accountability Software (DTAS); TPS can create a personnel roster or manifest (TRN file) that is uploaded into DTAS. TPS helps establishes the deployed personnel database for Army, Joint, and Coalition operations which enhances the Army’s ability to account for personnel in a theater of operations.

Deployed Theater Accountability Software (DTAS) All components Army standard for deployed accountability Builds the deployed theater database Near real-time visibility at all echelons for military and civilian personnel by name, unit, location, duty status, and time Extracts data from eMILPO and Theater Medical Data Store SIPRNET web enabled SHOW SLIDE 23: DEPLOYED THEATER ACCOUNTABILITY SOFTWARE (DTAS) a. DTAS Version 3.0 is software developed to provide near real-time visibility and accountability for military and civilian personnel in a deployed theater of operations. b. It provides HR professionals and commanders with a tool and database to accurately account for and report military and civilian personnel by tracking the duty status of all deployed personnel by Name, SSN, Unit Location, and Day. c. DTAS will collect, store, pass, process, and report personnel accounting data for active duty personnel (including mobilized), joint service members, DOD/DA civilians, and contractors. d. It is web enabled and accessible worldwide via physical connection to the Secret Internet Protocol Router Network (SIPRNET) or by mobile computers. DTAS provides visibility for the entire theater of operations. This visibility is vital in determining the war fighting capability for all ground forces within a specific theater. e. DTAS extracts basic Soldier data from eMILPO and is the standard Army system for deployed personnel accountability. An important feature of DTAS is that it will not double count personnel.

Reserve Component Automation System (RCAS) Primarily used by the ARNG with daily data refresh from SIDPERS AR uses some mobilization modules Web-based stand alone information system that provides visibility of personnel management data and mobilization planning Unit level personnel can view all data for Soldiers assigned (awards, flags, medical, and language) SHOW SLIDE 24: RESERVE COMPONENT AUTOMATION SYSTEM (RCAS) a. The RCAS is an automated information system that supports commanders, staff, and functional managers in mobilization, planning, and administration of the Army’s RC forces. b. It is primarily a National Guard system, but the AR uses some mobilization modules. c. It is a web-based information system that provides visibility of personnel management data, tools for retirement points accounting, and mobilization planning. Unit level personnel can view all data for Soldiers assigned. d. RCAS is populated by SIDPERS daily. Changes made in RCAS are not posted to SIDPERS. 26

Standard Installation/Division Personnel System (SIDPERS-ARNG) The Army National Guard database of record SIDPERS version 10g is used by each of the 54 States and Territories to maintain their own database The system produces qualification records, unit manning reports, and strength accountability documents Each State/Territory transmits its updates to NGB for consolidation into TAPDB-G NGB cyclically transmits updated TAPDB-G to ITAPDB SHOW SLIDE 25: STANDARD INSTALLATION/DIVISION PERSONNEL SYSTEM (SIDPERS-ARNG) a. SIDPERS-ARNG is used by the National Guard. It performs functions similar to those performed by eMILPO. b. It is the Guard’s database of record for personnel – each of the 54 States/Territories maintains its own database. c. Some personnel outputs for SIDPERS-ARNG are personnel qualification records, unit manning reports, and strength accountability reports. d. Each state transmits their updates to the National Guard Bureau (NGB) and the NGB loads these state level changes into TAPDB-G.

Regional Level Application Software (RLAS) The Army Reserve database of record Client-serve, Web enabled application for the management of personnel and resources Shows overall readiness posture of unit by Soldier RLAS generates TAPDB-R transactions and electronically transmits data to HRC-ST Louis Deployed S-1s of all components may gain access to RLAS to support AR units in theater SHOW SLIDE 26: REGIONAL LEVEL APPLICATION SOFTWARE (RLAS) a. RLAS is a software application developed to provide the AR with a client-server, web-enabled application for the management of personnel and resources. RLAS generates TAPDB-R transactions and electronically transmits the data to HRC-St. Louis, updating each individual Soldier’s records in the database. b. RLAS shows the overall readiness posture of a unit. NOTE: OPORD 08-014 Theater RLAS 8 Apr08, directs the procedures for all deployed S-1s to gain access to RLAS to support mobilized AR Soldiers in theater.

DEERS/RAPIDS DEERS is a database that allows personnel information to be tracked and stored RAPIDS is the application used for accessing the DEERS database in order to update beneficiary information and create ID cards RAPIDS pulls personnel data from the DEERS database. Users must save to DEERS to issue ID cards SHOW SLIDE 27: DEERS/RAPIDS a. As part of HR transformation, brigades were provided a deployable RAPIDS workstation to issue Common Access Cards while deployed and back at home station. Note: DEERS is a database that allows personnel information to be tracked and stored while RAPIDS is the application used for accessing the DEERS database in order to update beneficiary information and create ID cards. b. RAPIDS pulls personnel data from the DEERS database. Users must save to DEERS to issue ID cards. DEERS = Defense Eligibility Enrollment Reporting System RAPIDS = Real-Time Automated Personnel Identification System

Check on Learning 1. Q. Which of the following is NOT an Integrated Total Army Personnel Data Base (ITAPDB)? a. TAPDB-Reserve (R) b. TAPDB-Active Officer (AO) c. TAPDB-Active Enlisted (AE) d. TAPDB-Active Warrant Officer (AW)  2. Q. How many records can the ITAPDB maintain on a Soldier? a. One record per SSN at a time b. Two records per SSN at a time c. Four records per SSN at a time d. Five records per SSN at a time  3. Q. Which PIM tool is used to manage and distribute enlisted Soldiers (active component) and to update enlisted records data on the TAPDB-AE? a. EDAS b. ODAS c. eMILPO d. MEDPROS   SHOW SLIDE 28: CHECK ON LEARNING  SUMMARY: We have just completed Learning Activity 3, Identify manual PIM requirements and management tools. Next, we will define PAS Management responsibilities at Bn and Bde S-1 level.

Army Military Human Resource Record (AMHRR) AMHRR formerly known as Official Military Personnel File (OMPF) Documents previously authorized for filing in the OMPF will remain in the AMHRR Official Records Custodian (ORC) serves as the authoritative source for record and document filing into the interactive Personnel Electronic records Management System (iPERMS) Records Manager (RM) serves as a conduit for the transference of Soldier records and document from a physical location to AMHRR and related files in iPERMS The Adjutant General and Directorate, HRC has been delegate as personnel records custodian Director, Army National Guards will recommend ARNG policy changes to the DCS, G1 Chief, Army Reserves will recommend Army Reserve changes to the DCS, G1 All Soldiers are responsible for updating their individual AMHRRs Learning Step / Activity 4. Administer Manual Personnel Information Data Requirements And Management Tools Method of Instruction: Conference/Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 40 mins Media: Large Group Instruction SHOW SLIDE 29: ARMY MILITARY HUMAN RESOURCE RECORD (AMHRR) NOTE: Responsibilities of the Official Records Custodian (ORC) refer students to AR 600-8-104, Para 1-9c. NOTE: Responsibilities of the Records Manager (RM) refer students to AR 600-8-104, Para 1-9d. NOTE: All Soldiers, regardless of component, are responsible for updating their individual AMHRR. Soldiers must keep their personnel records updated at all times by routinely reviewing their record online. Soldiers are encouraged to maintain original copies of all documents submitted for Web upload to the AMHRR. At a minimum, Soldiers will— (1) Review the appropriate record brief as applicable, all pay entitlements, and AMHRR, at least annually with their designated RM, to ensure the record is accurate and contains all required documents (see app B for additional information). (2) Contact their RM for guidance or questions regarding the AMHRR or to Web upload required documents to the AMHRR. (3) Engage their chain of command and/or noncommissioned officer support channel for assistance and guidance, as needed. (4) Obtain a copy of their AMHRR as part of their final out-processing upon separation or retirement from their component at https://www.hrcapps.army.mil/portal. (5) If separating from any component of the Army, obtains a DOD Self-Service (DS) logon from the eBenefits Web site to gain access to their AMHRR without a common access card at www.ebenefits.va.gov.  

Access Control Managers And Supervisors Designated ORCs and Access Control Managers (ACMs) are responsible for granting iPERMS access to authorized RMs of active, Reserve Retired, and separated Soldiers National Guard State Domain Managers (ACM) are responsible for granting access to Soldier records based on official need to know & requests for official duties Supervisors of third party requestors are responsible for monitoring access activities conducted by subordinate personnel First Party Requestors are individuals to whom the records pertain, including Soldiers in the following categories: active, reserve, NG, IRR, retired, separated or veteran Third Party Requestor are persons performing routine records maintenance, processing personnel actions, or those officials who have a need to know SHOW SLIDE 30: ACCESS CONTROL MANAGERS AND SUPERVISORS (AR 600-8-104, Section II Paragraphs 2-3 thru 2-7) Requests to view images in the AMHRR or other personnel files will be submitted to the ACM–ORC using DD Form 2875. a. Requests must be sent via email, which must be digitally signed with approved Government Common Access Card software to ensure trusted authentication. A requestor must have a .mil address. When a requestor does not have an Army Knowledge Online (AKO) account, approval to access the iPERMS account must be granted before requesting an AKO account. b. Requests will be accepted only from supervisors of personnel requesting access, not from the requesting individuals. Military supervisors must be in the rank of sergeant first class or above and Government employees must be General Schedule (GS) 11 equivalent or above. c. Requests will include the following information: Full name (last, first, middle initial, and suffixes, if applicable). SSN (3) Date of birth. (4) Current position/title/rank/location. (5) Duty/work telephone number. (6) Unit identification codes of units serviced by requestor. (7) Identification of folders and/or subfolders within AMHRR for which access is requested. (8) Reason for access. Reason must clearly state the requesting official’s functional requirement and official need for access to the AMHRR and/or other personnel records. Information will be verified against ITAPDB. When a requestor cannot be verified in ITAPDB the office/supervisor for the requestor must verify the requestor’s security level before access to iPERMS is granted. d. The requestor must use the AKO portal to gain access to iPERMS. AKO offers guest accounts for other agencies. Requestors that cannot be verified in ITAPDB must request a guest AKO account and obtain an AKO user identification and password. The link to request an account may be accessed at https://akologin.us.army.mil/suite/login/html/login.html. e. The following email addresses may be used to request access: (1) For active and reserve personnel use usarmy.knox.hrc.mbx.iperms-accounts@mail.mil. (2) For Army National Guard personnel use ngb_perms@ngb.army.mil.

Army Military Human Resource Record Folders SHOW SLIDE 31: ARMY MILITARY HUMAN RESOURCE RECORD FOLDERS (FORMERLY KNOWS AS FICHE) Authorized documents for filing in the AMHRRs – NOTE: Refer students to AR 600-8-104, APPENDIX B.

Soldier Record Accuracy (Impact and Review) Soldier Record Accuracy impacts the following: Retention Promotion Future Assignment Professional Development Record Review and Update: In/Out Processing Promotion Board Preparation Soldier Readiness Processing Learning Step / Activity 5. Determine official documents requirements Method of Instruction: Conference/Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 25 Mins Media: Large Group Instruction SHOW SLIDE 32: SOLDIER RECORD ACCURACY Keeping Soldiers records updated is every Soldier, commander, and every HR specialist’s job. When there is a disconnect its impacts the Soldiers promotion, retention, and future assignments. The goal is to have accurate personnel records that represents a Soldier’s military career. Stress to Soldiers they are responsible for reviewing and updating their personnel records annually! This annual records review (formerly birth month audit)normally occurs during In/Out Processing, promotions board preparation, and Soldier Readiness Processing (SRP). Soldiers conduct these reviews with their supporting S-1’s or Military Personnel Divisions (MPD) as applicable. The most common items requiring updates are: addresses, awards, assignment history, overseas service, deployment history, and PERSTEMPO Dwell Time. MILPER Message 13-055

Soldier Record Accuracy Responsibilities Soldiers (AR 600-8-104, 1-9e) Commanders (AR 600-8-104, 1-12) Records Managers (AR 600-8-104, 1-9d) SHOW SLIDE 33: SOLDIER RECORD ACCURACY RESPONSIBILITIES The Soldier is overall responsible for annually review and ensuring their personnel record get updated Leaders at all Levels must ensure compliance by Soldiers within their units. Commanders and Leaders are encouraged to used the “My Board File” certification Report tool to track the status of board file view/certification data for Soldiers. NOTE: Instructor have students to log on to the HRC website (http://www.hrc.army.mil) and select the “self-service” option. Under “Tools for Soldiers”, select “My Board File Certification Report” log in via CAC. HR Managers at Bde/Bn S-1s and MPDs will assist Soldiers in maintaining accurate and complete record review and uploading and verifying receipt of authorized documents to iPERMS. HR Managers and MDPs must take deliberate steps to ensure every Soldier in their units/installations has an accurate personnel record that represents their military service. MILPER Message 13-055

Key Supporting Documents (KSDs) for Army Military Pay Audit Readiness Each pay entitlement must be supported by a KSD that justifies its payment The Army‘s repository for the KSDs is the Interactive Personnel Electronic Records Management Supporting finance or human resource offices will maintain KSDs electronically for a period of six years and three months from the date of a Soldier's separation or retirement All units with access to eMILPO will annotate the KSD review date in eMILPO. All other will use some sort of tracking system to capture KSD review date For additional information and KSD listings go to: SHOW SLIDE 34: KEY SUPPORTING DOCUMENTS (KSDs) FOR ARMY MILITARY PAY AUDIT READINESS eMILPO: Go to Service / Misc. Dates: Soldier Data https://www.hrc.army.mil/TAGD/Audit%20Readiness

Conducting the Soldier’s Annual Review Using the Records Review Tool (RRT) Assist Soldiers in Non-PSDR units in reviewing and updating personnel records Upload and verify receipt of authorized documents to iPERMS During In/Out-processing provide Soldiers with a copy of current ORB/ERB; assist in updating, validating, and uploading substantiating documents Assist Soldiers in reviewing records briefs for accuracy prior to proceeding to unit of assignment Annual Financial Record Review via RRT (using iPERMS) -Annually using the RRT; ensure all KSDs substantiating financial entitlements listed on the LES are web uploaded to iPERMS Annual Personnel Record Review via RRT (using iPERMS) -NLT 31 Dec 14 (annually thereafter), will complete using the RRT; update; validate all entries on the record brief (ORB/ERB); ensure all KSDs are web uploaded to iPERMS SHOW SLIDE 35: CONDUCTING THE SOLDIER’S RECORDS REVIEW TOOL (RRT) MILPER Message 14-046

DD Form 93 Record of Emergency Data “Zero Defects” is the standard Once signed, it becomes an official and legal document that designates the beneficiaries of benefits in the event a Soldier is reported captured, missing, or deceased Once completed the DD93 must be filed in the Soldier’s MPF and forwarded via iPERMS to Soldier’s iPERMS Provides the name and address of the persons to be notified in case of an emergency, sickness, or death Errors in preparation can delay the Army’s casualty notification process, payment of benefits, and cause additional hardships upon the Soldier’s loved ones SHOW SLIDE 36: DD FORM 93 – (RECORD OF EMERGENCY DATA) NOTE: Refer students to AR 600-8-1, Chapter 11, Student Handout 1, DD Form 93, dated JAN 2008, and MILPER message 150/2009. The Army Casualty Program depends upon the DD Form 93 having accurate, up–to–date information. Soldiers use this extremely important legal document to designate the beneficiaries for their survivor benefits and to name the individual they wish to direct the disposition of their remains. It is a guide for the disposition of that Soldier’s pay and allowances if captured, missing, or interned. It also indicates the name and address of the persons the Soldier desires to be notified in case of emergency or death. The DD Form 93 for all Active Army Soldiers is stored in iPERMS. The reverse side of the DD Form 93 and AR 600-8-1, Chapter 11 provide instructions on how to complete the form. Under Personnel Services Delivery Redesign (PSDR), the BDE/BCT S-1 section is responsible for Soldier records and ultimately, for DD Form 93 of all personnel within the unit. HR managers must ensure that their section personnel are intimately familiar with this process and what documents are required to validate the information. For example, in Block 4 - If a Soldier is updating his marital status, source documents such as a marriage license, divorce decree, or death certificate are required. To add children to the form, Block 5, source documents such as birth certificates or applicable court documents are needed. Blocks 6 and 7 – Indicate the first name, middle, last name and address of the Soldier’s father and mother respectively. If other than natural father or mother is listed, indicate the relationship. As discussed, Soldiers use this legal document to designate the beneficiaries for their survivor benefits and to name those individuals they wish notified in an emergency situation. This is perhaps the single most important personnel document the HR professional will manage and one where “Zero Defects” is the standard. The impact of inaccuracy has potentially significant consequences for the Soldier, the Soldier’s Family, the Army, and on all those in the casualty assistance process. AKO My Forms is the primary system used to complete and record DD Form 93 (Active Army). NOTE: Inform the students that this form is extremely important because — 1) When completed, it becomes an official and legal document that designates the beneficiaries of certain benefits in the event the individual is in a missing status or deceased; and 2) It provides the name and address of the persons to be notified in case of an emergency, sickness, or death. NOTE: Stress the importance of accurate, up-to-date information. Example: Having the correct address when a Soldier’s spouse moves during the Soldier’s deployment or if a Soldier gets married or divorced while home on environmental leave. Although this form must be updated at least annually, there should be quarterly reminders sent out to ensure Soldiers who experience “major life events” do not forget to update it. This is not just a critical task in wartime; but an equally important one in garrison as well!

Who is Required to Have a Valid DD Form 93? Active duty enlistees, inductees, and reenlistees from civilian life entering Active Army Military Entrance Processing Stations (MEPS) All Active, ARNG, and USAR personnel regardless of duty or training status (Responsible unit or organization) USAR enlistees and reenlistees from civilian life entering the USAR and scheduled for IADT (MEPS, USAR Unit of assignment, or Reception Battalion) USMA cadets and newly commissioned graduates (USMA) ROTC cadets attending summer camp and ROTC cadets receiving commission upon graduation (ROTC Instruction Group) 2LTs commissioned under the early commission program (Army HQ processing the appointment) DA Civilians assigned CONUS or OCONUS-Civilian Personnel Advisory Center (CPAC) SHOW SLIDE 37: WHO IS REQUIRED TO HAVE A VALID DD FORM 93? NOTE: Refer students to AR 600-8-1, Table 11-2. Briefly discuss the category of personnel required to have a DD Form 93.

DD Form 93 Beneficiary and Disposition Info PADD information goes here SHOW SLIDE 38: DD FORM 93 – BENEFICIARY AND DISPOSITION INFO NOTE: Inform the students of a recent change to the DD Form 93 which involves designation of the Person Authorized to Direct Disposition (PADD). The PADD is the individual responsible for disposition of the body – where the Soldier will be buried, whether they will be cremated, etc. This topic is discussed in more detail on the next slide. The following key points should be emphasized: (1) Block 11 – The member may designate one or more persons to receive all or a portion of the death gratuity pay. The designation of a person to receive a portion of the amount shall indicate the percentage of the amount, to be specified only in 10 percent increments, that the person may receive. If the member does not wish to designate a beneficiary for the payment of death gratuity, enter “None”. (2) Block 12 - The member may indicate anyone to receive this payment of unpaid pay and allowances. If the member designates two or more beneficiaries, then a percentage for payment for each must be indicated. If the member does not wish to designate a beneficiary, “BY LAW” will be entered. (3) Block 13 – Used to identify the name and relationship of the Person Authorized to Direct Disposition (PADD) of the Soldier’s remains should they become a casualty. Only the following persons may be named as a PADD: surviving spouse, blood relative of legal age, or adoptive relatives of the decedent. If neither of these three can be found, a person standing in loco parentis may be named. (4) Block 14 – Used for remarks or continuation of other items, if necessary. This block offers the greatest amount of flexibility for the member to record other important information not otherwise requested but considered extremely useful in the casualty notification and assistance process. NOTE: Briefly discuss Student Handout 2, MILPER Message Number: 07-206, DD Form 93 Update: Non-Medical Attendant. Explain to the students that Soldiers may nominate a non-medical attendant and identify their preferred geographic location for medical treatment in Block 13 of the DD Form 93. (5) Block 15 – The Soldier will sign in the Service member block. (6) Block 16 – The Human Resource Specialist will sign in the Witness block. (7) Block 17 – Enter the date the Soldier signs the form. This item is an ink entry and must be completed on all copies. PADD information goes here Non-Medical Attendant and Preferred Geographic Location for Medical Treatment

Person Authorized to Direct Disposition (PADD) Soldiers will designate their PADD selection in Block 13a of the DD Form 93 by annotating the name, relationship, address with zip code, and telephone number Soldiers can designate any blood relative or the spouse (if married) When a Soldier designates a blood relative other than the spouse (if married) or a parent (if single), the Soldier will be counseled and a copy of the counseling will be attached to each copy of the DD Form 93 Order of precedence, when the person designated by the Soldier declines to be the PADD or the designated person does not survive the Soldier, is outlined in AR 600-8-1, paragraph 11-6 If the Family of a deceased Soldier does not agree with the Soldier’s designated PADD, the Army will not become involved with this Family issue and will comply with the Soldier’s wishes Currently PADD information is entered in eMILPO under the additional emergency information category SHOW SLIDE 39: PERSON AUTHORZED TO DIRECT DISPOSITION (PADD) NOTE: Refer students to AR 600-8-1, Chapter 6, Para. 11-6 and briefly discuss the order of precedence for determining the PADD. Currently PADD information may be entered in eMILPO under the additional emergency information category. After this selection is made, the system will display the data related to the selected Soldier’s PADD information. Soldiers may select an individual authorized to direct disposition of their remains, along with the address, zip code, and telephone number in Blocks 13 a & b of the DD Form 93. Additional emergency notification data will currently print in the continuation/remarks block of the DD Form 93.

DD 93 Review / Update Requirements Active Army Soldiers will review the DD Form 93 During out–processing for permanent change of station (PCS) and pre–separation processing Upon arrival at a new duty station During any record audit In-conjunction with Soldier Readiness Program (SRP) processing Annually, during their birth month RC (USAR and ARNG) Soldiers will review the form During in–processing to a new troop program unit (TPU) In-conjunction with a nationwide deployment or MOB readiness exercise DA civilians assigned to emergency essential (EE) positions, and all civilians deploying in support of military operations Upon acceptance of assignment to a position designated as EE and annually while in that position Prior to departure from home station en route to CRC or other central processing facilities In-conjunction with an emergency deployment readiness exercise (EDRE) During outprocessing for PCS to an overseas assignment and annually while in the overseas area SHOW SLIDE 40: REVIEW / UPDATE/ DISPOSITION DD FORM 93 NOTE: Refer students to ALARACT 150/2009 AND AR 600-8-1, Chapter 6, Para. 11-5. HR providers should utilize the enhanced DD Form 93 in AKO My Forms when and where practical so that authorized providers can "autosend" all updated and verified DD Form 93s to iPERMS. This eliminates the need to scan and web-upload batches of updated DD Form 93s to iPERMS, and the autotsend feature enables the updated document to be posted to the Soldier's iPERMS record within hours of transmitting. The Soldier's iPERMS record is the official record repository for all DD Form 93s and SGLV-series forms that have been updated, signed, and verified as correctly completed by the HR provider. The Army designates numerous and specific times when DD Form 93 must be reviewed and updated. Every precaution is taken to ensure the data on file is as accurate as possible at all time. A new form is prepared when— (1) There is a change to any item, except unit. (2) Five years have elapsed since the latest form was submitted, or 5 years have elapsed since the last regular annual review. This 5 year criterion applies only to Soldiers on active duty and civilians in emergency essential positions or civilians who are deploying. The following disposition key points should be emphasized – (1) Agencies responsible for preparation and initial distribution of DD Form 93 will send a copy of the form to CDR, AHRC–PEZ, when applicable, within 72 hours of preparation. (2) Forms prepared by MEPS and the Army recruiting battalion will retain the record for a minimum of 15 days and then destroy it. (3) Prepare a new DD Form 93 when there is any change on the old form, that is, unit, marriage, divorce, birth of children, a family member deceased, home address changes, and so forth. (4) Send the 2d copy to the Soldier’s BN S-1 for filing in Soldier’s readiness file or other POR screening/MOB file. (5) Within two working days of the casualty’s death, remove the DD Form 93 from the local personnel records, make a copy for the local personnel file and forward the original by mail to CDR, AHRC (AHRC–PEZ), 200 Stovall Street, Alexandria, VA 22332.

Servicemembers’ Group Life Insurance Forms Description SGLV 8286 Request for Insurance (SGLI) Use this form to: Request SGLI insurance when it has previously been reduced/declined Designate or update the beneficiary on a SGLI policy OR Reduce or decline SGLI coverage SGLV 8286A Request for Family Coverage for Spouse (FSGLI) Request FSGLI coverage when it has previously been reduced/declined. Reduce or decline FSGLI coverage (HR professional must input changes to DMDC FSGLI website and forward to FAO) SGLV 8600 Traumatic Injury Protection Certification Form (TSGLI) Certify a traumatic injury for TSGLI coverage SHOW SLIDE 41: SGLI FORMS NOTE: Ask the students if same-sex couples are entitled to benefits under the SGLI. NOTE: Lead the students into a discussion based on read-ahead information from “Extending Benefits to Same-Sex Domestic Partners of Military Members (Awareness Training) under the announcement page in Blackboard.

SGLV 8286 SGLI Election and Certificate $ 400,000 coverage is automatic unless declined or reduced by the Soldier. Every Soldier must complete a SGLV 8286 to identify primary and contingent beneficiary(ies) AND/OR to decline or reduce coverage amount Soldier may elect to be insured for lesser amounts, lesser coverage/reduction can be in increments of $50,000 up to the maximum of $400,000 Once completed the SGLV 8286 must be: Forward via iPERMS to Soldier’s AMHRR Forwarded to Soldier’s servicing FAO for correct premium rate deduction (if reduced/ declined) Eligibility Beneficiary Information Spouse Information Letter Payment/Disbursement Options Termination of Coverage Soldier Responsibilities SHOW SLIDE 42: SGLV 8286 - SGLI ELECTION AND CERTIFICATE NOTE: Refer students to AR 600-8-1, Chapter 12, Para. 12-1 and Student Handout 3, SGLV 8286. The Servicemembers’ Group Life Insurance Program became effective on 29 September 1965. Since its inception, the SGLI program has had several amendments. Major changes have been the amount of coverage, the persons eligible to be insured, the conditions under which persons are eligible for SGLI, and the continuation of such insurance after the Soldier’s transition from the Service. These laws are codified as 38 USC 1965–1980. The SGLI is a group life insurance policy purchased by DVA from a commercial life insurance company. The program is operated under an arrangement with commercial companies through the OSGLI. The SGLV 8286, the Soldier designates who will receive the payments from his life insurance policy. This form also falls in the “Zero Defect” category as it carries a significant level of importance for Soldiers and their family members. Mistakes, inaccuracies, or omissions can lead to financial loss and create hardships for the surviving family members and loved ones. HR personnel have a key role in insuring that Soldiers make informed decisions regarding their beneficiaries and allocations and that the form is kept current. NOTE: Stress again to students that a named beneficiary will NOT be changed automatically by any event occurring after Soldier completes the form (e.g. marriage, divorce, etc.). A beneficiary cannot be changed by, and is not affected by, any other documents such as a divorce decree or will. NOTE: Tell the students that the United States Department of Veterans Affairs website at http://insurance.va.gov/contains detailed information regarding insurance programs which were developed to provide insurance benefits for veterans and service members who may not be able to get insurance from private companies because of the extra risks involved in military service, or a service connected disability.

Servicemembers’ Group Life Insurance Election and Certificate-Page 1 and Supplemental SGLI Beneficiary Form 1. Have the customer review this form for accuracy prior to signing/submitting 2. If the “Have more beneficiaries?” box is checked on the SGLV8286 then the Supplemental SGLI Beneficiary Form, SGLV8286S is required 3. When the Soldier designates between 5 and 12 primary or secondary beneficiaries, eMILPO will add up to 2 additional pages SGLV 8286S to the SGLV8286. The Soldier must sign pages 2, 3 and 4 before the HR clerk can sign page 2 and auto upload the completed form SHOW SLIDE 43: SERVICEMEMBERS’ GROUP LIFE INSURANCE ELECTION AND CERTIFICATE AND SUPPLEMENTAL

SGLV 8286 SGLI Election and Certificate MUST BE COMPLETED by all Soldiers who previously declined/reduced the automatic $400,000 coverage Soldier must answer all medical questions and sign in the presence of Commanding Officer or equivalent superior Coverage will become effective immediately, providing a review of Soldier’s medical conditions is not required by OSGLI Once completed the SGLV 8286 must be: Forward via iPERMS to Soldier’s AMHRR Forwarded to Soldier’s servicing FAO for correct premium rate deduction (if reduced/ declined) SHOW SLIDE 44: SGLV 8286 - SGLI ELECTION AND CERTIFICATE NOTE: Refer students to AR 600-8-1, Chapter 12, Para 12-1 and Student Handout 3, SGLV 8286. The Servicemembers’ Group Life Insurance Program became effective on 29 September 1965. Since its inception, the SGLI program has had several amendments. Major changes have been the amount of coverage, the persons eligible to be insured, the conditions under which persons are eligible for SGLI, and the continuation of such insurance after the Soldier’s transition from the Service. These laws are codified as 38 USC 1965–1980. The SGLI is a group life insurance policy purchased by DVA from a commercial life insurance company. The program is operated under an arrangement with commercial companies through the OSGLI. The SGLV 8286 is a legal document completed via AKO My Forms. On it, the Soldier designates who will receive the payments from his life insurance policy. This form also falls in the “Zero Defect” category as it carries a significant level of importance for Soldiers and their family members. Mistakes, inaccuracies, or omissions can lead to financial loss and create hardships for the surviving family members and loved ones. HR personnel have a key role in insuring that Soldiers make informed decisions regarding their beneficiaries and allocations and that the form is kept current. NOTE: Stress again to students that a named beneficiary will NOT be changed automatically by any event occurring after Soldier completes the form (e.g. marriage, divorce, etc.). A beneficiary cannot be changed by, and is not affected by, any other documents such as a divorce decree or will. NOTE: Tell the students that the United States Department of Veterans Affairs website at http://insurance.va.gov/contains detailed information regarding insurance programs which were developed to provide insurance benefits for veterans and service members who may not be able to get insurance from private companies because of the extra risks involved in military service, or a service connected disability.

Servicemembers’ Group Life Insurance Election and Certificate-Page 2 If the customer is restoring or increasing the amount of coverage, then they MUST answer the medical questions on page 2 If they answer yes to any of the questions, they must provide an explanation in the box to the right of the questions The customer signs in this box The HR Clerk signs in this box as the witness. The form prompts for Rank/Title or Grade and Organization before it will allow the digital signature to be applied Submit the form to OSGLI “ONLY” if the member is increasing or restoring SGLI coverage and answered “Yes” to one or more of the health questions either by fax at 1-800-236-6142 or by email at osgli.osgli@prudential.com Once the form is signed, you can click the Submit button to submit the form to IPERMS 1 2 3 SHOW SLIDE 45: SERVICEMEMBERS’ GROUP LIFE INSURANCE ELECTION AND CERTIFICATE – PAGE 2 5 4

Servicemembers' Group Life Insurance (SGLI) A program of low cost group life insurance for servicemembers on active duty, ready reservists, members of the National Guard, cadets and midshipmen of the four service academies, and members of the Reserve Officer Training Corps SGLI coverage is available in $50,000 increments up to the maximum of $400,000 SGLI premiums are currently $.065 per $1,000 of insurance, regardless of the member's age Servicemember must complete form 8286 to increase previously reduced or declined SGLI SHOW SLIDE 46: SERVICEMEMBER’ S GROUP LIFE INSURANCE (SGLI) AR 600-8-1, 12-4 (Eligibility) AR 600-8-1, 12-3 (Amounts)

Family Servicemembers' Group Life Insurance (FSGLI) FSGLI is a program extended to the spouses and dependent children of members insured under SGLI FSGLI provides up to a maximum of $100,000 of insurance coverage for spouses, not to exceed the amount of SGLI the insured member has in force, and $10,000 for dependent children Spousal coverage is issued in increments of $10,000 If insurance coverage is not desired or a reduced amount of coverage is desired then a SGLV-8286A must be completed then submitted via the DMDC FSGLI website by the unit S1 SHOW SLIDE 47: SGLV 8286A-REQUEST FOR FAMILY COVERAGE (cont) FSGLI FSGLI is a program extended to the spouses and dependent children of members insured under SGLI. FSGLI provides up to a maximum of $100,000 of insurance coverage for spouses, not to exceed the amount of SGLI the insured member has in force, and $10,000 for dependent children. Spousal coverage is issued in increments of $10,000. The current Spousal Premium Rates are as shown If your spouse is not a member of the uniformed services, then your spouse is automatically covered for the maximum spouse coverage unless you reduce or cancel this coverage. If your spouse is a member of the uniformed services and you married on or after January 2, 2013, then you and your spouse are not automatically covered under spouse coverage. You and/or your spouse must apply if you want spouse coverage.

SGLV 8286A Family Coverage Election Soldier must complete a SGLV 8286A to decline or reduce FSGLI coverage amount Soldier may elect FSGLI for lesser amounts, coverage/reduction can be made in increments of $10.000 up to the maximum of $100,000 or based on the Soldier’s SGLI amount Once completed the following must occur: SGLV 8286A must be forwarded via iPERMS for filing in the Soldier’s AMHRR Enter data into the SGLI Web application Make one copy of the complete from (pages 1 & 2) Provide a copy to the service member SHOW SLIDE 48: SGLV 8286A- UPDATE FAMILY COVERAGE ELECTION

SGLV 8286A –Family Coverage Election and Certificate (cont) MUST BE COMPLETED by all Soldiers who desire to reinstate or increase spousal coverage Soldier must answer all medical questions and sign in the presence of Commanding Officer or equivalent superior Coverage will become effective immediately, providing a review of spouse’s medical condition(s) is not required by OSGLI Once completed the following must occur: SGLV 8286A must be forwarded via iPERMS for filing in the Soldier’s AMHRR Enter data into the SGLI Web application Make one copy of the complete from (pages 1 & 2) Provide a copy to the service member SHOW SLIDE 49: SGLV 8286A-REINSTATE/INCREASE FOR FAMILY COVERAGE (CONT)

The Traumatic Injury Protection Under Servicemembers' Group Life Insurance (TSGLI) Overview The TSGLI program is a rider to SGLI. The TSGLI rider provides for payment to service members who are severely injured (on or off duty) as the result of a traumatic event and suffer a loss that qualifies for payment under TSGLI TSGLI coverage: Will pay a benefit of between $25,000 and $100,000 depending on the type of injury Coverage is automatic for those insured under basic SGLI and cannot be declined. The only way to decline TSGLI is to decline basic SGLI coverage Coverage is not available to spouses and children under FSGLI SHOW SLIDE 50: TSGLI OVERVIEW TSGLI was designed to provide financial assistance to Soldiers during the often prolonged recovery period from a serious traumatic injury. All Soldiers covered by the SGLI program are automatically covered by TSGLI and cannot decline it. NOTE: Inform the students that a complete list of what injuries qualify for TSGLI payments is located on the Veteran’s Affairs website. A Soldier’s duty status determines TSGLI Premiums as shown. The premium for TSGLI is a flat rate of $1 per month for most service members. Members who carry the maximum SGLI coverage of $400,000 will pay $29.00 per month for both SGLI and TSGLI.  Note: These rates are determined by VA and are subject to change based on claims experience.

Check on Learning 1. Q. Who is designated as the individual responsible for disposition of the body in Block 13, Continuation / Remarks Section of the DD Form 93? a. Primary Next of Kin (PNOK) b. Secondary Next of Kin (SNOK) c. Person Authorized to Direct Disposition (PADD) d. None of the above   2. Q. Under what conditions will Soldiers lose their SGLI coverage? a. Civil Confinement 30 days b. Court Martial Sentencing 30 days c. Absent without leave (AWOL) 31 days d. Arrest or Confinement by Military Authorities e. None of the above SHOW SLIDE 51: CHECK ON LEARNING  SUMMARY: We have just completed Learning Activity 5, Determine official documents required in the Military Personnel File (MPF). Next, we define the purpose of the Official Military Personnel File (OMPF) and demonstrate the function of the Integrated Personnel Electronic Records Management System (iPERMS) Web Upload  

interactive Personnel Electronic Records Management System (iPERMS) Learning Step / Activity 6. Accessing Interactive Personnel Electronic Records Management System (iPERMS) Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:36 Time of Instruction: 25 Mins Media: Large Group Instruction SHOW SLIDE 52: iPERMS NOTE: Refer students to AR 600-8-104, Chapter 2, and inform them that this memo prescribes Army policies and procedures for granting access to the official military personnel file (OMPF) and other personnel folders stored in the iPERMS. iPERMS that provides HR managers with electronic personnel records storage, retrieval, and transfer capabilities. The PERMS is a system dedicated to storing and retrieving Soldiers' military personnel records. Some benefits of iPERMS are: (1) Ability to generate images from paper copies of records from remote locations. (2) Images become a permanent part of the Soldiers OMPF within 48 - 72 hours. (3) Any commercial Document/Image Scanner can be used. (4) Reduces workload; Transition Centers mail 6,200+ separation packets to iPERMS per month. (5) Savings of postage costs for mailing. (6) Secure communications between sender and iPERMS via web. (7) Some indexing can be performed at remote locations. (8) Bottom-line….Timely – Secure – Cost Savings – Paper Reduction.

iPERMS PURPOSE The Web Upload function is used to transmit electronic images of Interactive Personnel Electronic Records Management System (iPERMS) documents from a remote location to the Indexing Data Center and insert them into a Soldier’s Army Military Human Resource Record in iPERMS. This transfer uses your Web Browser’s Encryption capabilities to safely transmit the electronic documents. SHOW SLIDE 53: iPERMS Purpose The Web Upload function is used to transmit electronic images of OMPF documents from a remote location to the Indexing Data Center and insert them into a Soldier’s OMPF in iPERMS. This transfer uses the Web Browser’s Encryption capabilities to safely transmit the electronic documents.

iPERMS CAC Login SHOW SLIDE 54: iPERMS Once first time set-up procedures have been successfully completed, take the following steps to routinely gain access to iPERMS : Double-click the browser application icon on your windows desktop. Enter the iPERMS web address by component: a. AC and AR: https://iperms.army.mil/rms b. ARNG: https://statepermsompf.hoffman.army.mil/rms/login.jsp (3) use your CAC to login. (4) Press enter or click the Log-in button. NOTE: Inform the students that the System News, News Flashes, Scheduled Maintenance, and Questions and Troubleshooting information is on the right side. CAC Login

Check on Learning 1. Q. Which primary folder of the Army Military Human Resource Record (AMHRR) is used for filing commendatory and educational documents? a. Commendatory Folder b. Performance Folder c. Restricted Folder d. State/Territory Folder  2. Q. What is the maximum amount of insurance coverage that the Family Servicemember’s Group Life Insurance provides for spouses?   a. $10,000 b. $50,000 c. $75,000 d. $100,000   3. Q. What form is used to certify a traumatic injury for TSGLI? a. SGLV 8286 b. SGLV 8286A c. SGLV 8286B d. SGLV 8600 SHOW SLIDE 55: CHECK ON LEARNING   SUMMARY: We have just completed Learning Activity 5, Determine official documents required in the Military Personnel File (MPF). Next, we define the purpose of the Official Military Personnel File (OMPF) and demonstrate the function of the Integrated Personnel Electronic Records Management System (iPERMS) Web Upload

Terminal Learning Objective C O N D I T I O N A C T I O N S T A N D A R D Administer Personnel Information Management

Terminal Learning Objective C O N D I T I O N A C T I O N S T A N D A R D Given access to AR 600-8-1, AR 600-8-104, FM 1-0, applicable MILPER/ALARACT Messages, and awareness of Operational Environment (OE), variables, and actors. NOTE:

Terminal Learning Objective Students will meet the standard when they correctly: Communicate the mission of Personnel Information Data Management Define PIM responsibilities from the BDE S-1 through Theater Level Define PAS Management Responsibilities at BN and BDE S-1 Level Administer Manual Personnel Information Data Requirements and Management Tools Determine Official Documents Requirements Determine Official Documents Required in the Interactive Personnel Electronic Records Management System (iPERMS) and Ensure Official Documents are Uploaded to iPERMS C O N D I T I O N A C T I O N S T A N D A R D TERMINAL LEARNING OBJECTIVES INTRODUCTION: Learning Step / Activity Introduction Method of Instruction: Conference / Discussion Instructor to Student Ratio: 1:32 Time of Instruction: 15 mins Media: Large Group Instruction NOTE: FOR THE TO INSTRUCTOR TO COVER THE FOLLOWING: SAFETY REQUIREMENTS: In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-30, Risk Management. Leaders will complete a DD Form 2977 Deliberate Risk Assessment Worksheet during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 350-29. Everyone is responsible for safety.   No food or drink is allowed near or around electrical equipment (CPU, file servers, printers, projectors, etc.) due to possible electrical shock or damage to equipment.  Exercise care in personal movement in and through such areas.  Avoid all electrical cords and associated wiring.  In event of electrical storm, you will be instructed to power down equipment. RISK ASSESSMENT LEVEL: Low ENVIRONMENTAL CONSIDERATIONS: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL-RELATED RISK ASSESSMENT. Instructional Guidance: Before presenting this lesson, instructors must thoroughly prepare by studying this lesson and identified reference materials. Throughout this lesson, solicit from students the challenges they experienced in the operational environment (OE) and what they did to resolve them. Encourage students to apply at least one of the critical variables: Political, Military, Economic, Social, Information, Infrastructure, Physical Environment and Time (PMESII-PT). Conditions: With an awareness of the Operational Environment (OE) variables and actors. EVALUATION. You will be given a graded end of module examination which will include Coordinate Personnel Accountability Functions. A passing score on this end of module examination is 70% for AC students and 60% International Students. Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes. The GLOs are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Mission Command encompasses how Army commanders and leaders apply the foundational MC philosophy with the MC WfF. Together, the MC philosophy and MC WfF guide, integrate, and synchronize Army operations throughout the conduct of ULO. There are four GLOs for the Mission Command ALA. GLO 6: Soldiers and Army Civilians demonstrate proficiency in the mission command system. This includes Common Operating Picture and Mission Command Information Systems. ALA: Professional Competence is the demonstrated technical and tactical proficiency in Army and joint doctrine largely revolving around the concept of ULO codified in ADP 3-0. There are three GLOs for the Professional Competence ALA. GLO 13: Soldiers and Army Civilians support Army policies, programs, and processes; includes Understanding and contributing to Army Systems that manage, develop, and transform the Army. GLO 14: Soldiers and Army Civilians are technically and tactically competent; includes Branch and Career Management Field proficiency, Career Programs, Series Technical Certifications, and Warfighting Skills.