1. State Coordinator Intervention
2 November 2016

2. Purpose of State Coordinators
Support to Pilot States for executing the BHMC Pilot Program
Support military’s goals of improving recruitment, retention, readiness, and resilience.
Integrate national, state, and local resources to support geographically dispersed military population within their state
Develop and maintain key partner relationships to support strategic initiatives and facilitate and synchronize existing efforts
Build visibility, community, and corporate relevance by increasing awareness of resources and programs
Leveraging community, state, and federal partnerships
Educating and supporting implementation of initiatives throughout the military and communities
Supporting and implementing strategic communication efforts

3. Purpose of State Coordinators
Workshop, Conference, Training, and Event Support
Research, Analyze, Develop, and Implementation Support
Track and Report (Data Collection/Metrics)
Strategic Communication, Marketing, and Collaboration

4. Workshop, Conference, Training, and Event Support Tasks
Coordinate training and logistical support for BHMC/JCF
Support Rapid Needs Assessment & provide AAR
Research & prepare briefing materials for Interstate Family Assistance Committee (ISFAC)/JCF Meetings
Host monthly collaboration meeting with state and local contacts
Attend a minimum of 4 meetings a month to inform communities and/or organizations about joining BHMC/JCF network
Educate partners or potential partners about the needs of geographically dispersed Service members and families

5. Research, Analyze, Develop, & Implementation Support Tasks
Provide strategic analysis of pilot on a quarterly basis
Recommendation includes:
Concerns
Suggested modifications
Processes to be initiated or eliminated
Gather and analyze information with affect both Active and Reserve Service member and families and assist with identified issues
Develop a State Action Plan
Provide support in implementing NGB guidance and policies

6. Track and Report Tasks (Data Collection/ Metrics)
Collect and report metrics
Provide information about State Best Practices
Conduct surveys
Prepare reports, surveys, briefings, and other correspondence
Collect information and maintain central database for use in reporting, planning, policy development, identifying opportunities for cooperative efforts and for evaluating performance
Central Database for the BHMC Pilot is the Joint Service Support website

7. Strategic Communication, Marketing, & Collaboration Tasks
Coordinate with Project Supervisor, Multi-Media Specialist, and JCF Analyst at NGB, state staffs, and service providers
Enhance outreach programs by integrating federal, state, and local resources within the state into self-sustaining networks
Facilitate access to agencies providing support
Function as a member of appropriate committees, task forces, councils, and/or workgroups
Advise commander and state staff on all matter relating to state-level outreach
POC for state-level outreach
Liaison with stakeholders and target audiences for the exchange of information and through various methods of communication
Direct Mail
Telephone Social Media

8. Metrics Reporting
Joint Service Support - JSS ( website for all metric tracking
AARs required for all events attended or coordinated
Automated BHMC/JCF Pilot AAR in JSS that will meet this requirement and will be used for automatic metric reporting

9. BHMC/JCF Pilot
AAR Input Form

10. Deliverables Deliverable Frequency # of Copies Medium/Format Submit To
Provide JCF research updates
Monthly 1
Word Document Report
State Lead and Project Supervisor
Create a tracking system (for JCF best practices etc.)
Within 4 months of contract start date
Excel Spreadsheet
Research updates
Word Document
JCF mass media updates
Word Document Report, Web Portal
State specific update briefs (for each site visit)
48 hours prior TDY
Power Point Briefings
Collect JCF metrics
Conduct and analyze JCF Surveys
As required
Prepare workshop materials
60 days prior to the event
Various mediums
Provide resource recommendations
120 days prior to the event
State Outreach Template
Best Practice Report
JCF Program strategic analysis
Quarterly
After Action Reports
NLT 20 days after the event
BHMC/JCF AAR Survey through JSS
Pilot Analysis Reports

11. Travel Each State’s Travel Budget is $7,000 per State Coordinator
Travel must be approved by the State Lead, NGB TA, and Alutiiq prior to traveling
Travel must accomplished through the least expensive means possible
Local mileage reimbursement is authorized
More details on the specifics of travel requests and appropriate forms will be provided by NGB in the next week or two

12. Equipment On the current contract there is audio/visual equipment
Cell Phone
Computer
NGB have computers to hand out to the State Coordinators whose states have requested them
Computers and cell phones can be added onto next BHMC contract, if funding level allows.

13. 2017 BHMC Contract Current contract expires on 15 Mar 2017
NGB working on new contract to start on 16 Mar 2017
New contract is currently being written with same or similar duties as current contract
If you find requirements (i.e. tasks, equipment) in your state that a State Coordinator requires or can’t do under the PWS of the current contract, please contact the Technical Assistant (TA)
The sooner we receive your suggestions to the new contract tasks the better chance they have of being included

14. NGB POCs Primary: Project Supervisor (Contractor) – New Hire
Tim Hawley
& phone pending processing
Alternate: NGB Technical Assistant for BHMC Contract & Outreach Program Specialist
Darla L. Siegel
Office:

15. Questions?