Pre-bid Clarification Meeting Quantitative & Qualitative Assessment of Residential Care Facilities in Myanmar UNICEF LRPS 2018-9141778 7 August 2018 UNICEF Office

Meeting Agenda Sign-in meeting attendance Introduction by participants Meeting Objectives Project briefing by Child Protection Team Procurement process & submission requirements by Supply Team Questions and Answers by all participants Closure of Bid clarification meeting 2

Objective Understanding the submission requirements Understanding the technical requirements Understanding the financial requirements Understanding the submission of proposal Understanding selection criteria/process Understanding the conditions of contract Understanding UNICEF requirements 3

Background Title: Quantitative & Qualitative Assessment of Residential Care Facilities in Myanmar Purpose: Collect baseline information to support the process of Child Care reform in Myanmar Duration: 5 months Location: Myanmar Start & End Date: From September 2018 to January 2019 Geographical boundaries of Study: Nationwide (all states and regions of Myanmar) 4

Preliminary Examination of Proposal Prior to the detailed evaluation of bids, the proposal evaluation panel will determine whether each bid is substantially responsive to the requirements of this RFP on the basis whether: it meets eligibility criteria; it has been properly signed and stamped it conforms to all terms, conditions and specifications of this RFP without any material deviation or reservation. A material deviation or reservation is one which: a. affects in a substantial way the scope, quality and performance of the Works b. is inconsistent with the RFP documents c. limits rights of the Client (UNICEF) d. violates bidder’s obligations that affects fair evaluation of bids of substantially responsive bidders If a bid is not substantially responsive, it will be rejected by proposal evaluation panel (PEP) without giving any notice of the rejection to the concerned bidders. 5

Technical Requirement Reference: Terms of Reference: Technical Proposal included of the following Complete and signed bid form Annex I: Technical Proposal Form Supplier Profile form Vendor Template form Two year financial statement (including Audit Report) 6

Technical Requirement Technical Proposal Form Please use Annex 1 Technical Proposal Template, and include adequate supporting doc. 7

Financial Requirement Your Financial Proposal Requirement Please use Annex 2 Financial Proposal Form 8

Selection Process Technical proposals will be evaluated by TET Technical weights of 70 points Minimum Technical Score 50 points ( 70% of technical threshold) Only the firms scoring at least 50 points and above of Technical score will be considered for financial evaluation. Financial weight of 30 points The proposals with the best overall value, composed of technical merit and financial, will be selected for award of contract. 9

Technical Scores Evaluation Criteria Points Overall Response 5 Methodology 20 Proposed Team And Its Professional Orientation 25 Organisational Experience Total Technical Points 70 10

Financial Scores Financial Proposal: maximum number of points will be allotted to the lowest price proposal Financial score= Value of Lowest price proposal x Max. Score (30) value of bidder’s proposal 11

Instruction to Bidders Proposed Payment milestones: First payment‐ 30% : Upon completion of Finalized Desk Review, Inception Report, Assessment Tools and delivered TOT on Assessment Tools Second payment‐ 30% : Upon completion of Interim Assessment Report Final payment ‐ 40% : Upon completion of Final Assessment Report and Executive Summary, Policy Briefs and PowerPoint Presentations 12

Instruction to Bidders Bid validity: 120 days from the closing date of RFP Currency of Bid and Currency of Contract: USD UNICEF will not make any advance payment UNICEF is Exempt from any tax and duties. -The financial proposal must be net of any direct/ indirect Tax and Duties. 13

Timeline for bidding process Sr. Activities Scheduled Date Remark 1 Pre-bid clarification conference 7 Aug. 18 2 Last date of request for clarification 16 Aug. 18   3 Last date of bid submission 20 Aug.18  14:30 hrs. 4 Expected date of signing contract 25 Sep. 18 5 Anticipated duration of project 5 months from the date of signing contract formal clarification or queries on this RFP must be submitted in writing to Kyaw Myo Aung, via e-mail at <kmaung@unicef.org>, the answer will be shared with all potential RFP bidders. 14

Instruction to Bidder Bid Submission Requirement Electronic submission: procurementyangon@unicef.org Two separate envelopes/electronic files for the Technical Proposal and the Financial Proposal The reference RFP No. 2018-9141778 must be mentioned on the envelope or in the subject line of e-mail Prices or rates shall only be mentioned in the financial proposal and should not appear in any part of the technical proposal. Proposals received in any other manner will be invalidated. 15

UNICEF Myanmar Request for Proposal Ref: LRPS - 2018 - 9141778 Attention to: Devika Kapur Chief of Supply No. 23A, Inya Myaing Road Bahan Township, Yangon From: Name of service provider company: Name of Proprietor: Contact number: Address:

UNGM Registration UNICEF is part of the United Nations Global Market (UNGM). Accordingly, all proposers are encouraged to become a UNICEF vendor by creating a vendor profile in the UNGM website: www.ungm.org All documents related to this LRPs and updated Q& A will be uploaded in UNGM Web page: https://www.ungm.org/Public/Notice/75452 17

General Terms and Conditions UNICEF's General Terms and Conditions of Contract will apply to any contract(s) awarded in connection with this proposal. By signing the Request for Proposal for Services Form, each Proposer is deemed to have confirmed its acceptance of the UNICEF General Terms and Conditions. 18

Ethical Standards UNICEF's Ethical Standards of Contract will apply to any contracts awarded in connection with this proposal. By signing the Request for Proposal for Services Form, each Proposer is deemed to have confirmed its acceptance of the UNICEF Ethical Standards in paragraph 3, page 16 of this proposal. 19

About UNICEF Please be reminded that we have access to limited resources as UNICEF is a non-profit making organization which raises all its funds through voluntary contribution. We are expecting to receive your most cost effective proposal at your earliest convenience. Beware of the submission deadline. 20

Thank You !