Using your iPad in meetings Using apps to view and edit documents, check appointment and emails, take notes and join online meetings.

Session content Mobile security and your responsibilities Microsoft Office apps to view, edit and create Office files (including files stored on SharePoint) OneDrive app to view, edit and create files on OneDrive SharePlus staffcentral app to navigate to and open existing content on SharePoint staffcentral and My Department Using mail and calendar apps to access university email accounts Taking notes on an iPad Skype for Business on an iPad for meetings Annotating PDFs and images At this point do an inventory of what apps people have, if you need to install anything then adjust the agenda accordingly to allow for that extra time.

New to using an iPad? Using your iPad in meetings page – iPad essentials and top tips iPad gestures video on lynda.com - essential watching if you've not used an iPad before (useful even if you have) iPad manual in iBooks Connecting your mobile device to the university's wireless network - walks you through getting connected All of this content is on the Using your iPad in meetings page on the IS website At this point we won’t go through this in detail – rather we will demonstrate techniques during the session, but people can go back and cover this content in their own time. All of this content is on our website Also good to watch videos on YouTube/Lynda.com

iPad security Read the university’s Mobile Security policy Set a passcode lock Keep your operating system up to date Connect to email using an Exchange connection Use Find my iPad OS updates will install latest security patches to fix new threats and issues Connecting to email via exchange allows us to remotely wipe university information if your device is lost or stolen Find My iPad allows you to check where your ipad is and wipe it remotely if lost or stolen

Browser bookmarks Save time Set up frequently accessed sites Staffcentral app better for accessing committee papers, agendas and minutes

Office apps Better viewing experience when opening files from the OneDrive and staffcentral apps Can also create and edit files from within the apps themselves Free but only work if you set up your connections OneDrive Sign in to your Office365 account using university credentials My Department & staffcentral Set up a connection to the site(s) you want to access, using university credentials More information on MS Office for staff pages on staffcentral Once signed in using university account, can set up SharePoint locations If apps have been previously installed, sign out and back in again Best to use staffcentral app over office apps for browsing as Office apps will only show document types for the app (eg Word will only show Word docs, whereas staffcentral app will show all file types in a document library, including pdfs When setting up connections to sharepoint locations, you can use the department site URL.

OneDrive app View, edit and create files on your university OneDrive for Business account Download from the app store for free Sign in to your university OneDrive for Business account Can also sign in to your personal OneDrive account at the same time Editing files requires another app eg Office apps People who downloaded this a while ago should now upgrade to the latest version – via sharepoint helpcentral mobile pages

SharePlus StaffCentral app Navigate to and read files on SharePoint staffcentral and My Department Committee papers Meeting minutes and agendas Downloads and instructions on https://staff.brighton.ac.uk/help/Pages/mobile-devices.aspx Check you have the latest version Editing files requires another app eg Office apps People who downloaded this a while ago should now upgrade to the latest version – via sharepoint helpcentral mobile pages

Mail and calendar apps Connect to your university email and calendar Additional to any personal email and calendar Check the default account settings Instructions on Mobile Devices pages on IS staffcentral Set a passcode lock Default account settings will show which is the default account for any new calendar appointments or emails. If you see calendar appointments not being added to your outlook calendar, it may be that your default is set to another calendar.

Notetaking apps OneNote Notes MS Word Evernote What are your favourites? Everyone has their own favourite for this and all have their own advantages. OneNote is now easy to use with a staff OneDrive for Business account. Works well across multiple devices including Windows desktops and macs. Notes feature can also be linked to Exchange so that notes you make on your iPad, or iPhone, also appear in the notes section of Outlook. To do this you need to turn on Notes in your Exchange settings - see Settings/Mail, Contacts, Calendar>Exchange – turn the Notes slider to green. If you take notes with MS Word, particularly with preformatted templates, you can produce publishable minutes within minutes, or at least hours, of a meeting ending. Evernote is accessible from anywhere and has some nice features, including very easy to include images and videos in your notes from an event, also it links with your Exchange calendar so automatically includes the title and location of your current appointment in any note you take

Skype for Business app (formerly Lync) Video conferencing from your mobile Follow shared presentations on your screen More information https://staff.brighton.ac.uk/is/media/Pages/Lync.aspx Useful to purchase a Bluetooth mobile speakerphone Some Lync functionality not available via mobile devices eg polls and whiteboards Logitech Mobile speakerphone P710E is an example of a mobile speakerphone

Annotating on an iPad Also called “markup” Open your PDF or image and look for a pencil icon iOS 11 markup tools in various apps including Photos and Files Can use your finger Buy a stylus or Apple Pen for more accuracy

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