POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

WINTER MEMBERSHIP MEETING POTOMAC SWIMMING & RECREATION ASSOCIATION, INC. POTOMAC SWIM & TENNIS CLUB APRIL 26, 2010

AGENDA Introduction of Board of Directors Committee Reports Membership 2009 Financial Report / 2010 Budget Tennis Facility Improvements Swim and Dive Program Open Discussion POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

2010 BOARD MEMBERS President Ted Sears (6th yr) Vice President Treasurer Special Projects Secretary Pool Operations Social Operations Tennis Operations Membership Grounds Ted Sears (6th yr) Joe Kale (2nd yr) Eric Gary (3rd yr) Eli Farrah (4th yr) Carlie Wells (4th yr) Bruce Hurd (4th yr) By Committee Kurosh Nasseri (3rd yr) Abbott Huang (3rd yr) Jim McGowan (6th yr) POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

COMMITTEE REPORTS Tennis Pool Operations Grounds Social Membership Kurosh Nasseri Bruce Hurd Jim McGowan Ted Sears Abbott Huang POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

Social Activities Memorial Day Barbecue July 4 Barbecue and Fun and Games Adult Evening Social Labor Day Barbecue Swim and Dive Team Social Activities Adult Tennis Socials Youth Tennis Team End of Season Party

MEMBERSHIP REPORT Memberships Membership Committee Permanent Senior Permanent Temporary Introductory Tennis Memberships Total Membership Committee Brainstorming Efforts to increase membership Word of mouth! POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

Membership Numbers Numbers are affected by new members joining and existing members departing Existing memberships we expect to hold fairly steady

Efforts to Increase Membership New WebSite and Presence with online registration

Efforts to Increase Membership Flyers to area schools Signage  Advertisements -- Churchill Blast program  Targeted direct mailing  Cash incentive for current members who bring in new permanent members Two open houses Info from members/realtors and mailing Auction temporary memberships for school fundraisers Joining the Potomac Chamber of Commerce  Newcomers guide in the Potomac Almanac  Potomac welcome packet to new residents in Potomac Advertising on bulletin boards at the local markets Word of mouth seems to be the best advertising TENNIS BUBBLE

Membership Requests Early Bird Swim Snack Bar Healthier Options and ecofriendly products/utensils Porpoise Grill Pool Features More lap lanes, wider lap lanes Basketball in pool, pool volleyball, water polo goals, volleyball net Clock to time adult lap swimming Maintain tetherball, volleyball, badmitten Adult Exercise Classes Masters swim classes Yoga

FINANCIALS POTOMAC SWIMMING & RECREATION ASSOCIATION, INC.

Financial Objective Primary Goal: Cover club cash operating expenses and debt service with proceeds from: Annual membership dues Swim / tennis program fees If operating deficit exists, use proceeds from: Initiation fees Other reserves (building fees, etc.) 13 13

2009 Actual / 2010 Budget Operating Revenue - Detail Operating revenue does not reflect initiation fees, building fees or assessments 2009 Actual Operating Revenue was $21K below budget primarily due to lower permanent membership dues, no introductory tennis only memberships, and lower dive team revenue and interest income. Temporary dues exceeded those expected in the budget. 14 14

2010 Budget Operating Revenue – Membership 15 15

2009 Actual / 2010 Budget - Operating Expenses - Detail Operating expenses were $22K under budget spread across several expense categories. 16 16

2009 Actual / 2010 Budget Net Operating Cash Flow 2009 Operating cash flow covered all operating expenses (depreciation backed out as non-cash item) and covered a portion of the loan principal payments. 2010 Operating cash flow is expected to cover all operating expenses and loan principal payments. 17 17

2009 Actual / 2010 Budget Cash Flow 18 18

Renovation/Improvements FINANCIALS ON CLUB PROJECTS Revenues and Expenses Club Operation & Maintenance Expenses Improvement/Renovation Budget Comparison of Estimated Versus Actual Revenues and Expenses Mortgage and Debt Service

Renovation Budget Note 1: Overage on pool renovation budget was primarily due to additional environmental remediation and increased scope of work 20 20

Renovation/Improvements PHASE I: CLUBHOUSE RENOVATION; NEW WADING POOL & SHADE STRUCTURES Completed on time, within budget CLUBHOUSE RENOVATED INSIDE AND OUT PHASE II: RENOVATION/ENHANCEMENT OF MAIN POOL Begun September 2007 – Completed Spring 2008

Renovation/Improvements PHASE III: SEASONAL TENNIS BUBBLE AND SMALLER BUILDING WITH BATHROOMS AND TENNIS OFFICE; OUTDOOR EXERCISE EQUIPMENT Efforts since Summer 2006 Planned for Winter 2010-2011 December 18, 2008 Park and Planning Hearing March 6, 2009 Hearing Date (due to postponement) Decision July 2009 Appeal January 2010 ZBA decision March 2010 Planned Construction in Summer/Fall 2010 Expected for Winter 2010-2011 Memberships Members only

Swim and Dive Programs New Web Presence Registration online and at Memorial Day Picnic Chris Schlegel back as swim team head coach Emily Janela will return to coach the dive team Practices begin after Memorial Day and morning practices will start mid-June Traditions Time Trials, Spaghetti Dinner, Photographer, Meets, Progressive Dinner, Banquet Reps are looking for volunteers to become officials

Questions? POTOMAC SWIMMING & RECREATION ASSOCIATION, INC. Adjourn