1. 2016 Annual General Meeting
Cambrian Heights Community Association
2016 Annual General Meeting
April 28, 2016

2. Agenda Audited Financials YE March 31, 2016
Approval of Agenda & Prior Minutes
Presidents Report
Treasurer Reports:
Audited Financials YE March 31, 2015
Audited Financials YE March 31, 2016
Appointment of Auditor
Special Resolution
Election of Officers & Directors for
Presidents Outlook
Other Business
Invited Guests (Craig Coolahan, Druh Farrell)
Reception

3. Highlights Continued to Maintain Strong Financial Position
Held Casino Through AGLC in January 2016
Continued Social Programs - Halloween Party, Stampede Breakfast, Open House, Polar Party, Weekly Yoga
Additional Social Programs - Community Cleanup, Wine Tasting, plus upcoming Family Pub Night (May 7)
Upgrade of Website Content & On-Line Membership Sales
Increased Expertise & Procedures for Planning Committee

4. Year Ended March 31, 2015 Sources of Income: $133,500 Memberships 3%
Hall Rentals %
Casino %
Other %

5. Year Ended March 31, 2015 Expenditures: Capital $46,200
Expenses $97,300
Cash (unrestricted): $169,400
Cash (restricted) $45,900

6. Year Ended March 31, 2016 Sources of Revenue: $104,800 Memberships 4%
Hall Rentals %
Casino %
Other %

7. Year Ended March 31, 2016 Expenditures: Cash (unrestricted) $183,200
Capital $ 6,600
Expenses $ 90,700
Cash (unrestricted) $183,200
Cash (restricted) $ 3,500
Casino Proceeds* $ 72,000
*(estimated for January, Casino)

8. Revenue-Year Ended March 31, 2016
Category
Budget
Actual
Difference
Hall Rental
$43,000
$45,200
$2,200
Membership Sales
$4,500
$4,200
($300)
Interest
$500
$650
$150
Program Fees
$5,000
$7,400
$2,400
Casino Income
$65,000
$42,400*
($22,600)
Grants & Rebates $0
$4,900
Total Revenues
$118,000
$104,800
($13,200)
*2016 estimated Casino proceeds - $72,000

9. Expenses - Year Ended March 31, 2016
Category
Budget
Actual
Difference
Salaries & Benefits
$24,000
$22,700
($1,300)
Utilities & Grounds
$24,500
$16,200
($8,300)
Maintenance & Cleaning
$30,000
$25,200
($4,800)
Events & Programs
$12,000
$9,300
($2,700)
Accounting & Legal
$5,000
$4,500
($500)
Office, Rink, Ins., Misc.
$10,000
$10,800
$800
Advertisement
$2,500
$2,000
Total
$108,000
$90,700
($17,300)

10. Special Resolution
Changing our “Fiscal Year” to correspond with calendar year ending December 31, 2016 (this will result in nine month financials for April 1 - December 31, 2016) will reflect one full year with new fiscal year end.
In regards to “Proper Notice” we will include community website publication and in addition to regular mail and newsletter publication.

11. Election of Officers & Directors
Daryl Connolly, President
JoAnne Dorval-Dronyk, Treasurer
Gary Davies, Secretary
Daryl Beatty, Director
Jodi Dixon, Director
Sonya Hnatiw, Director
Jennifer Manns, Director
Susan McGregor, Director
Barb Milne, Director
Dan Vallee, Director
Gary Wilson, Director

12. Objectives 2016-17 Continued Focus on Financial Sustainability
Continue to Expand Appeal of Community Membership
New Social & Educational Programs, Encourage Block Parties
Expand Community Engagement & Communication
Website, Newsletter, Social Media, Town Halls, Volunteerism, Business Partnerships, Board Succession
Continue to Engage with City on Planning & Development Issues
Increase the Use of Community Parks
Celebrate 60 Years of Community (Sept. 17)

13. Current Issues Affecting CHC
M (May 2, 2016 Before Council)
Where secondary suites are currently allowed - reduce lot width to meters, increase size of suite up to 100m2
Continued pressure for secondary suites in RC-1 neighbourhoods
Pedestrian Strategy
City wide various pedestrian safety initiatives including reducing speed limits to 40k/hr. (public consultation)
Green Line LRT (Centre Street)
Impacts on traffic & public transport during & after construction
Movement of CHC from Ward 7 into Ward 4 (Sept 2017)

14. Volunteerism Target Volunteerism:
Existing Social Events (Planning, Participation, Clean-up) - Pick One Event
Follow Your Interests - New Educational or Social Programs - Initiate & Organize with Neighbours and Help from Board
Planning & Development Issues - Participate in Formulating Policies for Your Community (recent add of two new members)
Target Expertise - Finance, Budgeting, Communication, Event Planning, Social Media, Computer Programming Skills, Gardening, Physical Fitness, etc.
Board of Directors: Pick a Portfolio of Interest - Develop Expertise by Working with Existing Directors - Succession Planning

15. Schedule of Planned Events
Family Pub Night……………………….May 7
Community Yard Sale & Cleanup……June 11-12
Stampede Breakfast……………………July 16
60th Anniversary Picnic……………….September 17
Halloween Party…………………………October 29
Open House with Wine Tasting………November 17
Polar Party…………………………………January 28/17
Wine Tasting Event………………………March 10/17

16. Increase Your Community Awareness
Attend Board Meeting(s) & Open Houses
Read Monthly Newsletter
Register for Notifications & Check Expanding Website (
/Phone Board Members
Purchase a Community Membership
Participate in Programs & Events
Talk to Your Neighbours - Host a Block Party