Concealed Carry Unit Online Solution Project Presenters: Regina Chacon, Business Owner, Law Enforcement Records Bureau Chief Gordon Muthigi, Project Manager December 19, 2018 RELEASE OF FUNDS FOR PLANNING

Law Enforcement Records Bureau Mission The Law Enforcement Records Bureau(LERB) gathers, analyzes and disseminates criminal justice data to ensure public safety.

Business Need The LERB Concealed Carry Unit (CCU) processes approximately 13,000 applications annually using manual, paper-based processing. The current operation requires the physical creation and entry of applications, court documents, certifications, and business operations into a centralized database. The estimated total paper volume of 250 applications per week is about 125,000+ pages annually. The CCU staff must: Review, track and act upon each document. Manually enter information into and retrieve information from applicant’s paper submissions. Mail documents to the applicants and requestor agencies.

Planned Solution Replacing the existing business approach with this portal solution will accomplish: Online processing of Concealed Carry application. Concealed Carry record maintenance for individual, instructor and organization. Accurate tracking of licensees and expiration dates. Efficient way for instructors to maintain their student records and to provide Concealed Carry Department with the appropriate documents.

Timeline

SPEND TO DATE Major Deliverable Date Spend to Date Project Manager Contract 4/25/2018 $100,000 IV&V Contract $9,860 Project Total $109,860

Proposed Budget Project Manager Contract (TEKsystems) $100,000 Major Deliverable Budget Due Date PROJECT Phase Project Manager Contract (TEKsystems) $100,000 04/25/18 Initiation IV&V Contract $30,000 12/19/18 Planning Project Kick-off and PMP $22,693 02/01/19 Functional Requirements & RTVM $34,039 03/01/19 System Design & TARC Review 03/31/19 Development & System Configuration $113,463 05/30/19 Implementation User Acceptance Testing (UAT) 06/30/19 Go-Live $11,347 $38,040 08/30/19 Close Out IV&V Final Report $9,840 Project Total $527,500

Request for Release of Funds for Planning Phase Deliverables Request funding of $210,691 for Planning Phase Deliverables Released funds will drive the following deliverables of Planning Phase: Vendor Kickoff meeting and Project Management Plan Functional Requirements & Requirements Traceability Matrix System Design & TARC Project Manager Contract (TEKsystems)

Concealed Carry Unit Online Solution Project Thank you! Questions?