ISD2 Replacement Project (ISD2R) PCC Update 3/23/11

ISD2R Agenda Objective Status Update Funding and Budgets Going Forward

Objective Replace the Income Support Division (ISD), Integration Services Delivery (ISD2) System which manages benefits for over 800,000 clients who receive Food Stamps (SNAP), Energy Assistance, Medicaid, and Cash Assistance. Meet Requirements of Health Care Reform Act of 2010 Partner with the following Federal Agencies: Food and Nutrition Services (FNS) Centers for Medicare and Medicaid (CMS) Administration of Children and Families (ACF)

Update Planning Phase Approval Request Received $1,261,807 Certification approval from DoIT in September 2010 to continue with the Planning Phase. Planning Phase is scheduled to finish around 7/01/2011 2010 P-APDU approval received by Federal Partners PMO Contract started 11/15/10 PMO will manage the implementation of the system PMO is a combination of state and contract staff Contract staff was brought in to provide specialized expertise in implementing eligibility systems. See slide 5 for PMO structure PMO IV&V – Contract started 2/15 First deliverable was received 3/7 and rejected. (project plan) Will be resubmitted on 3/21

ISD2R Project Management Office PMO Staffing2.2011.ppt ISD2R Project Management Office Executive Sponsor Charissa Saavedra Executive Steering Committee Executive Owner ITD / CIO Brian Pietrewicz Executive Owner Ted Roth Charissa Saavedra Danny Sandoval Ted Roth Stephen Klump Bob Beardsley Strategic Tactical PMO Leadership Team Senior Project Manager ITD Owner HSD Senior Project Executive Patrick Maltby Brian Pietrewicz Elizabeth Garcia PMO Core Team Network Lead Application Lead ISD PGM & Policy MAD Policy Project Management Business Technical Support DDI Vendor Budget & Contracts Nathan Wallwork Reddy Kuthuru Sam Peinado Jacob Brito Karmela Martinez Joey Kellenaers Mary White Merv Jersak Bob Nemeth Wendy Chavez-Paez - Contract Staff - State Staff 2.2011

PMO Governance Model Executive Sponsor PMO Core Team PMO Leadership Executive Steering Committee State Purchasing Division PMO Leadership Team Federal Partners DoIT Project Oversight Project Mgt IV & V Contractor PMO Core Team Business Technology Integration Vendor Contracts Budget

Funding & Budgets Received approval from PCC for $1,261,807 in September. We are in middle of an active procurement so total budget and appropriation figures available upon request. HSD ISD2R Project Financials 3/16/2011 DoIt Certification Phase (Planning) Encumbered Spent Balance Professional Services $ 880,288.63 $ 197,146.20 $ 683,142.43 IV&V Professional Services $ 35,916.00 $ - $ 35,916.00 Software $ 2,491.20 $ (2,491.20) Total $ 916,204.63 $ 199,637.40 $ 716,567.23

Going Forward Actions: RFP for Systems Integrator has been released Responses have been received See Slide 9 for sequence of events IAPD will be submitted to Federal Partners on 3/25/11 Estimated approval date is 5/25/11 See slide 10 for draft project schedule

Selection of Finalists Integration Vendor Start ISD2R RFP Sequence of Events.pptx ISD2R Integrator RFP Sequence of Events 3/8/2011 5/2/2011 6/15/2011 Responses Due BAFO Due Contract Award March April May June Proposal Evaluations BAFO Demos & Review Contracting Protests Fed Approval* 12/27/2010 4/15/2011 5/15/2011 7/1/2011 Release RFP Selection of Finalists Vender Selected* Integration Vendor Start Release RFP 12/27/2010 Proposal Evaluations 3/8/2011 – 4/14/2011 Selection of Finalists 4/15/2011 Presentations / Demos 5/3/2011 – 5/9/2011 Contract Award 6/15/2011 Vendor Start 7/1/2011 * Approx Dates

ISD2R Project Schedule 2011 2012 2013 Procurement Develop / Test Pilot ISD2R Project Schedule 12.8.10.pptx ISD2R Project Schedule 2011 2012 2013 Procurement Develop / Test Pilot Statewide 2nd-3rd Qtr 7/1/2011 12/27/2010 1/1/2014 Release RFP ISD2R Statewide Procurement 50 Days on Street 60 Days to Review 1 Week Demo 30 Days Contracting Release RFP 12/27/2010 Implementation Vendor Start 7/1/2011 Develop and Test (18-24 mths) 7/1/2011 – 7/1/2013 Pilot ISD2R Application 2nd – 3rd Qtr 2013 Roll Out ISD2R 3rd – 4th Qtr 2013 ISD2R Statewide 1/1/2014

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