1. Website Content Management System (CMS)
Public education department (PED) Project IMPLEMENTATION Presentation
PCC September 27, 2017
John kraman, PED CIO

2. Outline Agency mission Project Governance Plan Project Overview
ADA and Section 508 Compliance
Project Budget by Major Deliverables
Identify risks, issues, and mitigation strategies
Details on the solution

3. Agency Mission To make New Mexico
the fastest growing state in the nation
when it comes to student outcomes
– measured by the National Assessment of Educational Progress (NAEP), Partnership for Assessment of Readiness for College and Careers (PARCC), graduation rate, and
postsecondary remediation.

4. Project Governance Plan
External Support
Internal Support
Project Management
Owners
Executive Sponsor
Christopher Ruszkowski, PED Cabinet Secretary
John Kraman, Project Director, Technology Sponsor
IT Project Managers
Contractors, Project STaff, IT STaff
Iv & V
Steering Committee
Ashley Eden, Director of Strategic Initiatives, Business Sponsor
Program Managers
Program Staff
Stakeholders Committee

5. Project Overview
The New Mexico Public Education Department (NMPED) website is an important communication tool used by students, educators, parents, constituents, and the general public. Replacing the existing static website with a content management system, this website will be
Americans with Disabilities Act (ADA) and Section 508 compliant,
tested and optimized,
include a workflow enabled for approving and publishing of content by trained program staff and
integrated with other critical components of the NMPED IT ecosystem [including integration with Ed-Fi Operational Data Store (ODS), NMTEACH, School Grades, SharePoint sites (including internal and external request systems), and other applications that allow for secure access for the submission and/or retrieval of confidential information]. Website integration will increase efficiency and access to current, accurate, high-quality information.

6. ADA and Section 508 Compliance
Because the current NMPED website is not ADA and Section 508 compliant, the US Department of Education’s Office of Civil Rights has directed NMPED to bring its website into ADA and Section 508 compliance by December 31, 2017.
This plan includes having a compliant website operational by December 31 and work will continue to complete integration in the first quarter of 2018.

7. Project Budget by Major Deliverables
Major Project Deliverable
Budget
Due Date
1. Requirements Phase
$37,410.00
9/15/2017
2. Design Phase
$98,040.00
10/27/2017
3. Build Phase
$212,715.63
12/1/2017
4. Testing Phase
$67,590.63
01/12/2018
5. Deploy Phase
$63,290.63
03/02/2018
6. Close
$15,453.13
03/15/2018
IV&V
$37,909.38
Project Total
$532,409.40

8. Risks, Issues, and Mitigation Strategies
Short time line for project
Probability: Medium
Impact: High
Mitigation Strategy: Limit amount of content to migrate from old website to new CMS.
Contingency Plan: Find additional resources to increase capacity.
Risk 2
Inexperienced Project Manager
Impact: Medium
Mitigation Strategy: PED-ITD is in the process of hiring an experienced, PMP Certified Project Management Office Lead.  
Contingency Plan: Staff Augmentation to bring in certified Project Manager to augment the PMO staff until the Project Manager Lead is hired.

9. Current Process Software
Dreamweaver
User Display
Manually Entered/ Formatted HTML Content
Static HTML

10. New Process - Software WP Backend NMPED Hosting Templates / Themes
User Display
Filesystem (PHP)
HTTP /
Core Packages /
WP Administration
Theme /
Display Templates
Databases (MySQL)
Query-String /
HTML
Mail / SMTP
Jobs (Cron)

11. New Process - Hardware WordPress Software Computers
ASA 4500 Firewall
WordPress Software
Computers
Database SQL Server
Application Server
Cache Engine
User Terminal
Network File Storage
F5 Load Balancer

12. New Process – Content Approval

13. Web Site Security Diagram – DoIT Data Center

14. Backup System Hardware – DoIT Data Center

15. Network Diagram – DoIT Data Center

16. Questions ?