1. Children, Youth and Families Department EPICS Master Project 1 C-2 Client Management Planning Certification June 20, 2012

2. Introductions 2  Damien Aragon, Chief Information Officer  Vicki Gallegos, Applications Development Bureau Chief  Steve Hendrix, Data Manager, Early Childhood Services

3. EPICS Request CYFD is Requesting Approval for:  EPICS Master Project Schedule  Release of FY13 C-2 Funding - $1.2 3

4. EPICS Vision EPICS - Enterprise Provider Information Constituent Services An enterprise web-based system to meet the needs of all CYFD program areas and their clients. EPICS is a multi-year, phased project with an estimated one-time cost of approximately $15 million. 4 PhasesFY12FY13FY14FY15FY16 Phase 1 Milestone Provider Mgmt In progress Phase 2 Milestone Client Mgmt Partially funded Phase 3 Contingent on funding Phase 4 Contingent on funding

5. EPICS Overview CYFD will build a web based solution that will  Provide an integrated solution, eliminating 30+ standalone solutions  Utilize Enterprise Service Oriented Architecture  Employ Agile Development Methodology  Demo provided to DoIT representative – Additional demos available upon request Project is sponsored and supported by CYFD  Executive Management  Program Divisions  Information Technology 5

6. EPICS Objectives Improve Program Performance and Efficiency  Improve response to client needs  Provide a single point of entry for CYFD services  Alignment of services  Increase safety, security and accountability of CYFD employees  Increase agency responsiveness to federal and state legislation changes Enterprise Web-Based System  Access anywhere, anytime to critical case management data Reduce Agency Cost  Improve staff productivity  Reduce IT operational support and maintenance cost 6

7. EPICS Phase 1 (FY12/FY13) Phase 1 Provider Management includes  Replacement for externally supported Child and Adult Care Food Program system (CACFP)  Integrated Provider Background Check System Scheduled Completion Date June 2013  First Iteration - deployed for testing June 2012  Additional Iterations will be deployed in FY13  CAaNES Security Audit  Current Web Infrastructure - Completed March 2012  EPICS Web Infrastructure – Planned for March 2013  Go Live June 2013 7

8. EPICS Phase 2 (FY13/FY14) C-2 Client Management  50 th Legislature, 2 nd Session, Laws of 2012, Chapter 19, Section 7, Item 17  Two Year Funding  Original Request $1.7 – 7 Components  Received $1.2 – 4 of the 7 Components  Includes $120K for Hardware/Software to support EPICS production/development environments Timeline  DoIT Certification/Planning Phase – (July 2012 – Sept 2012)  DoIT approval for EPICS Master Project  Release of Project Funds - $1.2  Implementation Phase (October 2012 – June 2014)  Go Live (June 2014) 8

9. EPICS FY13 C-2 Client Management 9 Client Management Person Management Staff Management ApplicationReferralAllegationScreeningIntake CYFD received partial funding of $1.2 million which will allow us to build the first four services. The remaining three services will be requested as part of the FY14 C-2 request.

10. EPICS Timeline 10 CYFD will return to PCC for approval for all future Phases/Milestones

11. EPICS Demo 11

12. Thank you! Children, Youth and Families Department EPICS 12