Zonta Club Of _____________Presents “Get Hooked on Zonta!”

ZONTA CLUB ___________ Welcoming Remarks President

Enhancing the Lives of Women Today’s Program Welcoming Remarks Icebreaker International Organizational Structure Club Structure Local Club History Committee Structure Finance Ways and Means Status of Women/Service Evaluation and Closing Remarks Enhancing the Lives of Women

ZONTA CLUB OF ___________________ Icebreaker

ZONTA CLUB OF _________________ Zonta Member Benefits and Responsibilities

Enhancing the Lives of Women Member Benefits Meet interesting, involved professionals who seek to help women reach their potential Work together towards common goals, i.e. Objectives of Zonta Socialize and network locally, nationally, and internationally Accept leadership roles that promote personal growth and self-confidence in a friendly supportive atmosphere Participate actively in committees, meetings and interesting discussions Enhancing the Lives of Women

Member Responsibilities Attend club and relevant committee meetings Pay all dues, fees and assessments promptly Be familiar with club bylaws and parliamentary procedures Participate actively in meetings and deliberations and accept majority decisions Accept leadership roles and give time, talent and enthusiasm to the organization Identify and suggest prospective new members Attend area meetings/workshops, district conferences and international conventions, if possible Support the programs of the Zonta International Foundation Enhancing the Lives of Women

Enhancing the Lives of Women Meeting Times and Dues The Zonta Club of ________ has meetings the ____________ at ______ at _________. The dues for yearly membership are $____. There is a one time membership fee of $___. New members can join at any time during the year. Members pay dues each year in April as the Zonta year begins in June. Enhancing the Lives of Women

ZONTA CLUB OF ____________________ Zonta International Organizational Structure

Enhancing the Lives of Women Zonta International Founded 1919 in Buffalo, New York Today there are approximately 28,400 members in 1123 clubs in more than 65 countries The Zonta International Board: Directs the affairs of Zonta International Consists of four elected officers, who constitutes the executive committee, and seven elected directors Elected at the biennial international conventions Four elected officers are: President President-Elect Vice president Treasurer/Secretary Enhancing the Lives of Women

Enhancing the Lives of Women Zonta International Districts: For administrative purposes, Zonta International divides the world into districts Each district is supervised by an elected governor and elected district board The elected officers of the district are: Governor Lieutenant Governor Area Directors Treasurer Secretary (appointed by the governor and has no vote) Areas: Districts are divided into areas Clubs: The basic organizational unit of Zonta International The Zonta Club of Central OK is in District 10. District officers: Elected at District Conference in the odd years and take office at the close of the biennial International Convention Areas: Zonta Club of Central OK is in Area 1. The elected Area Director reports to the Governor and District Board. Each area holds one meeting or workshop annually for all the clubs in the area. District 10 holds these area meetings in the spring. The area director is a member of one of the clubs in the area and represents the clubs on the district board. Clubs – will be discussed in detail later. Please note: It is Zonta Club not Chapter and Clubs are members of Zonta International, individuals are members of clubs. Enhancing the Lives of Women

Enhancing the Lives of Women Spheres of Activity Operations are concerned with how we operate and function Service is what we achieve for others Operations – clearly defined lines of how we govern the clubs, districts and international. Example, the club meetings are lead by using parliamentary procedure as are the district conferences and international conventions. Service – not only does the club contribute to local service projects but also to international service projects and programs. Enhancing the Lives of Women

Zonta International Organization Chart - Operations Zonta International Convention Zonta International Board Districts Areas Clubs Club members Zonta International Convention: Elects officers and board members Selects international service projects and programs for the biennium Amends Bylaws, Standing Rules, and Resolutions The communication goes from club to international board through area and district, and of course the opposite way. Enhancing the Lives of Women

Zonta International Organization Chart - Service Service: Communications goes from club committee chairman to the international board through the district and international committee chairman and back. Enhancing the Lives of Women

Zonta International Foundation Founded in 1984 Administers the service programs and projects of Zonta International Receives, raises and invests funds for the service programs of Zonta International Foundation monies are for the main part donated by Zonta Clubs and individual members Recommended that each Zonta Club give 1/3 of service funds raised to the Foundation Enhancing the Lives of Women

Robert’s Rules of Order Parliamentary procedures form a consistent set of rules that govern voting assemblies that promote justice and order Rules are intended to protect the rights of the individual, the minority, the absentee and the organization There are two ways to structure an organization. One way is based on the AUTHORITARIAN MODEL, which favors the concentration of power in a leader or a small group of people who may or may not be responsible to the members. The second way to structure an organization is based on the DEMOCRATIC MODEL, which means that the people or the members govern. In most organizations, there is an agreed upon balance of power achieved between members and the officers they elect. In a DEMOCRATIC society, we hold dear many principles of conduct and self-government. When people come together in their organization and governments to conduct business, certain rules, referred to collectively as parliamentary procedure must be applied correctly to maintain these democratic principles. ORGANIZATION members commonly make two mistakes: they do not know parliamentary procedures at all, and/or they misapply it because they don’t understand the underlying democratic principles or they want to manipulate them. These often lead to confusion and can result in intimidation and the loss of member’s rights. Henry Robert was a West Point graduate and engineer in the Army, stationed in San Francisco in 1865. As an active member and leader in civic and cultural organizations found himself in a diverse society post civil war era. You can imagine the arguments and non-productive meetings. Robert began his search for existing rules that began with the English parliament. By 1874, and living in Milwaukee he had finished his handwritten manuscript for the Pocket Manual of Rules of Order for Deliberative Assemblies. He had difficulty finding a publisher he published 4000 copies himself and gave 1000 copies away to educators and church leaders. Two years later a publisher accepted the manual, changed the name to credit the author, and distributed Robert’s Rules of Order across the country. Henry Robert retired from the Army in 1901 as a Brig Gen and died 22 yrs later in 1923. He could never have imagined that his book would be used as the primary authority for running meetings of boards of directors and business meetings of organizations across America for more than a century. He also would not have expected the growing criticism of his rules as stifling, restrictive, and over controlling. RIGHTS & RESPONSIBILITIES Understand the fundamentals of parliamentary procedure Expect member rights to be upheld by the chairman Propose motions Debate Issues Seek Clarification Vote Enhancing the Lives of Women

Robert’s Rules of Order Parliamentary authority for Zonta International is the current edition of Robert’s Rules of Order Newly Revised Zonta Club Manual covers members rights and responsibilities as well as parliamentary procedures Other governing documents include: Club Bylaws – the organization’s constitution Club Standing Rules – parliamentary (club) rules of order Enhancing the Lives of Women

ZONTA CLUB OF _____________________ Club Structure

Enhancing the Lives of Women Club Board President President-Elect Vice President Secretary Treasurer Parliamentarian (at President’s request) Directors Strong leadership is crucial to effective functioning of Zonta clubs. In setting directions, the board must propose goals and activities that complement and enhance those of Zonta International and also inspire club member commitment. Goals and activities should be specific, attainable and effective, to demonstrate clear direction and to focus club efforts The board members need to have an in-depth knowledge of Zonta and sound communication skills. Both can be strengthened if succession planning is a natural part of the club leadership. Potential leaders should be identified within the membership and be appointed as committee chairmen and encouraged to attend area meetings, district conferences and conventions. The stepping-stones are then in place for election to the club board. The board needs to take responsibility, uphold ethical principles, work towards progress for the club and organization, utilize the strengths of the members, and encourage self-development. Enhancing the Lives of Women

Board of Zonta Club of ___________ President President-Elect Vice President Secretary Treasurer Parliamentarian Director (2010-2012) Director (2009-2011) Enhancing the Lives of Women

ZONTA CLUB OF _____________________ Local Club History

Enhancing the Lives of Women Club History Club chartered in __________ Club has always sent a Delegate to the International Convention 1/3 of Service Funds given to ZI projects Amelia Earhart Fund Violence Against Women Zonta International Service Enhancing the Lives of Women

Enhancing the Lives of Women Club History Enhancing the Lives of Women

Enhancing the Lives of Women Club Service Funds Enhancing the Lives of Women

Enhancing the Lives of Women Club Service Funds Other organizations that the Zonta Club of ___________ have donated funds to are Enhancing the Lives of Women

ZONTA CLUB OF ______________________ Break

ZONTA CLUB OF ______________________ Committee Structure

Enhancing the Lives of Women Committee Structure Status of Women/Service Amelia Earhart Service – Local and International Scholarship Legislative Awareness and Advocacy ZISVAW Environmental Enhancing the Lives of Women

Committee Structure (Cont.) Organization, Membership, and Classification Attendance and Fellowship By-Laws and Resolutions Public Relations and Communications Historian Newsletter Program and Intercity United Nations Enhancing the Lives of Women

Committee Structure (Cont.) Finance Ways and Means Nominating Committee Elected Enhancing the Lives of Women

ZONTA CLUB OF ____________________ Finance

Enhancing the Lives of Women Finance Service Account Expenses and revenues from fundraising Kept separate from other accounts Administration Account Dues and in-house fundraising Used for administrative costs/committee expenses Savings Account Ten percent deposited from service fundraising Used to fund delegate for conference/convention The Zonta Club of Central Oklahoma has three bank accounts at The First National Bank of Midwest City. It is locally owned and does not charge us any banking service fees. Service Account: We deposit all sales income and pay the expenses for our fundraising activities in this account. It is necessary to keep these funds separate from our other account5s. It is from this account that we disburse our service funds to the different groups: International funds, scholarships and local groups, and 10 percent for our delegate to district conference and International Convention. We average between $5000 and $6000 net from fundraising. It is disbursed one-third to International funds, and two-thirds to scholarships and community service organizations as set forth in the budget. Administration Account: In this account we deposit other funds raised from our dues and in-house fundraising activities, such as the profits from dinners at our monthly meetings--any funds that are not raised in the name of Zonta. These are used for administrative costs of the officers and committee expenses. Savings Account For International Convention: We deposit the 10 percent allowed from our profits of our annual Service fundraising activities, and any funds budgeted from the administrative account for the international convention. The Finance Committee sets out the amount in the budget, approved by the membership, to be disbursed to our delegate prior to the international convention. Enhancing the Lives of Women

ZONTA CLUB OF _______________________ Ways and Means

Enhancing the Lives of Women What is Ways and Means? Ways and means is the process of raising funds Funds raised go to local service projects and international service projects Remember we are a service organization, so this process is important to our mission statement Enhancing the Lives of Women

External and Internal Fundraising External Fundraising: Items sold to people who are not Zontians All monies, minus 10% go toward local and international service projects Internal Fundraising: Items sold to Zontians only All monies go to administrative types of expenses Enhancing the Lives of Women

________________ Projects External and Internal External projects Internal projects Enhancing the Lives of Women

ZONTA CLUB OF ______________________ Status of Women/Service

Purpose & Responsibilities To improve the status of women Recommend action and service projects that support Zonta’s objects, missions, and goals Coordinate programs which raise the awareness of status of women and provide education and development Enhancing the Lives of Women

Enhancing the Lives of Women Sub-Committees of SOW Scholarship Purpose: To provide educational opportunities to women in different fields Chair: Amelia Earhart After Amelia’s disappearance, a fellowship was created to assist women seeking education in the aerospace industry Enhancing the Lives of Women

Sub-Committees of SOW (Cont.) Service Purpose: To develop and implement service projects that will benefit the community, globally and locally, within ZI parameters To seek qualified organizations to receive needed monies Chair: Enhancing the Lives of Women

Sub-Committees of SOW (Cont.) ZISVAW (The Zonta International Strategies to Eradicate Violence Against Women) Purpose: To support proposals and work to influence laws or attitudes that improve women’s lives To support the efforts of the United Nations and its member states to advance status of women through the adoption and implementation of international conventions and treaties Chair: Enhancing the Lives of Women

Sub-Committees of SOW (Cont.) Legislative Awareness and Advocacy Purpose: To support proposals and work to influence laws or attitudes that improve women’s lives Chair: Environmental Community service project to keep our city clean Enhancing the Lives of Women

Current Service Projects Enhancing the Lives of Women

______________ Service Projects Enhancing the Lives of Women

Status of Women Summary The work we perform within each of these committees is very important We improve the status of women, not only locally, but on a global level Enhancing the Lives of Women

ZONTA CLUB OF ______________________ Evaluation and Closing Remarks