Presentation on theme: "Parliamentary Procedures"— Presentation transcript:
1 Parliamentary Procedures Principles of Health Science
2 History of Parliamentary Procedure Parliamentary Procedure arose out of the early days of English Parliamentary Law.Formalized by an individual name General Henry M. Roberts-19th century US Army Engineer-Robert’s Rules of Order
3 What is Parliamentary Procedure? An organized way to conduct business, and make decisions in meetings using 3 basic principles.Principles:1. The right of the majority to rule2. The right of the minority to be heard3. The equal right of each individual to be heard and represented.
4 What is Parliamentary Procedure? “Fundamentally, parliamentary procedure defines how groups of people, no matter how formal or informal, can most effectively meet and make decisions in a fair, consistent manner—and make good use of everyone’s time.” (NAP)
5 Who Uses Parliamentary Procedure? U.S. CongressState legislaturesCity and county councilsSchool boardsClubsProfessional Organizations
6 Important Terms Adjourn-close the meeting Aye-yes Debate-to discuss Germane-closely related to, or having a direct bearing uponHas the floor-has the right to speakLay on table-a motion made to put the current motion on hold until a later timePoint of Order-a motion made to point out that a mistake has occurred in Parliamentary ProcedurePoint of information-a motion made when a member needs to gather additional information or ask a questionMinutes-a record of all the proceedings performed at the meeting-not what was said, but what was done
7 Simple Majority 51% or more-the rule of simple majority Since the primary objective is to determine the will of the majority and execute its will, a simple majority must be used.
8 Equal Rights All members have equal rights, privileges and obligations Guarantees the right of the majority to decideRights of minority are respected by Parli Procedure. The right to be heard and oppose are the rights of the minority.Each member has an equal right to propose a motion, debate, ask for information, and vote.Only one question can be considered at a time.Any motion restricting the rights of members to speak or vote must be passed by a 2/3 majority vote.
9 AgendaA list of all of the work to be considered at the meeting—order of business.Decided by the Chair or President prior to the meeting
10 Agenda 6. Standing Committee Reports Usual agenda includes: 1. Call to order-done by the Chair or acting Chair with a gavel2. Taking of roll by the secretary3. Reading of the minutes from the previous meeting4. Treasurer’s Report5. Report of Officers6. Standing Committee Reports7. Special Committee Reports8. Unfinished Business9. New Business10. Program11. Adjournment
12 PresidentConduct meetings according to the chapter bylaws and standing rulesTake the leadership role when working with officers and membersDevelop the Program of Work and coordinate activities with the chapter advisorKeep chapter meetings and activities on taskAppoint committees and serve as an ex-officio member
13 SecretaryPrepare the minutes of meetings, chapter correspondence, and reportsHelp develop meeting agendas with the presidentRecord the roll at all chapter meetingsWork with the treasurer in maintaining membership dataRead minutes and communications at chapter meetings
14 TreasurerMaintain efficient management and documentation of chapter fundsHelp collect club duesKeep financial records neat and accurateAssist in preparing the chapter budgetThe treasurer’s report is always filed with the secretary
15 HistorianMaintain a history of local club activities throughout the year—they may want to save this in a notebook or make a slide show
16 ParliamentarianWatches over the meeting and enforces the use of correct parliamentary procedure
18 Motions To introduce a motion: -no one else “has the floor” -stand and address the chair: “Mr/Madam President”-remain standing until recognized by the chair“ I move that (to).....” and sit down.Someone must second that motion by saying:-”I second the motion” or “Second”The chair states the motion: “It is moved and seconded that....”
19 Motions, cont’d Members may debate the motion. -Debate is acceptable and helps the organization make the best decision-Debate must be approached fairly and consistentlyMembers must obtain the floorAll remarks are addressed to the chair not to other membersShould only debate for 10 minutes unless it is decided to continue by the assembly.No member can speak twice on the same motion
20 Motions, cont’dThe maker of the motion cannot speak against it, but you may vote against it.The presenter may be the first person to speak in the debate
21 Voting on the MotionThe chair asks: “Are you ready for the question? ““The question is on the adoption of the motion that....As many as are in favor, say ‘Aye”.“Those opposed, say ‘no”Madam/Mr. Chairperson announces the result of the vote”“The ayes have it, the motion is adopted, and.....” or “The noes have it, and the motion is lost”