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Club President’s Responsibilities

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Presentation on theme: "Club President’s Responsibilities"— Presentation transcript:

1 Club President’s Responsibilities
DISTRICT 12 LEADERSHIP TRAINING Sheila Davis 5/4/17

2 Training OBJECTIVES Objective 1: To provide club presidents the necessary tools for effective operations of their clubs Objective 2: To communicate useful information about Zonta International and District 12 Objective 3: To provide club presidents the opportunity to ask questions and seek advice from district trainers & other attendees

3 Zonta International • MISSION
Zonta International is a leading global organization of professionals empowering women worldwide through service and advocacy. • VISION Zonta International envisions a world in which women’s rights are recognized as human rights and every woman is able to achieve her full potential. In such a world, women have access to all resources and are represented in decision making positions on equal basis with men. In such a world, no woman lives in fear of violence. • THEME Empowering Women Through Service and Advocacy

4 Zonta International Website
 Website: ZI Home Page, Global Impact International Service Programs/Scholarships ZI Home Page, Local Action, Local Service & Advocacy Share Your Story (great information about what other clubs are doing New Userid & Password April 2017 My Zonta, Goverance, Governing Documents ZI Bylaws and Rules of Procedure, ZI Foundation Bylaws, ZI Resolutions, Biennial Goals My Zonta, Governance, Manuals Club, District, International, Membership, etc. My Zonta, Forms My Zonta, middle of page, right hand side Zonta Store

5 Zonta District 12 MISSION
Zonta District 12's purpose is to build, develop, and maintain strong clubs through support, leadership and communications in order to further the mission of Zonta International

6 District 12 Website Website: www.zontadistrict12.org
Home Page: D12 Map, D12 Calendar of Events – Anyone can add events for clubs Who We Are: Officers and Leadership Team, History, Clubs What We Do: Advocacy, Scholarship & Awards, Service Projects Resources: Leadership Training, Reports and Tools, D12 Policy and Procedures Manual Members Only Area: Directory, Google Calendar Instructions, Club Annual Reports, Rotation of Hosts for District Conferences and Governor’s Seminars

7 Flow of Information Zonta International Board International Director
District 12 Leadership Team Club President International Director Zonta International Board District Committee Chairpersons Area Director Club Committee Chairperson

8 President’s Responsibilities
Review Zonta Club Manual Fundamentals (Mission, Vision) Leadership & Goverance (The Roles & Responsibilities of Club President, Club Board & Committees) Running the Club (Holding Effective Meetings) Club Calendar – Excellent! Appendices (Strategic Plans, Biennial Goals) ZI Website, My Zonta, Governance, Manuals Review D12 President’s Guide ( ) Developed before Zonta Club Manual Some differences – includes insurance for clubs D12 Website, Resources, Leadership Training, Club President’s Responsibilities

9 Planning is Crucial to a Club’s Success
Mission Statement Club should have a club mission statement that aligns with ZI and District 12 Club Goals Aligned with ZI and District 12 Goals Use Member Surveys/Interest Inventories Use D12 Club Annual Report & Biennial Goals D12 Website, Resources,Leadership Training,Long Range Planning and Goal Setting

10 Club Operations Establish Team Ground Rules – D12 website/Resources/Leadership Training/Club President’s Responsibilities Lead Board Meetings & General Meetings Templates – D12 Website, Resources, Leadership Training, Club Meeting Tools Check often Delegate! Parliamentary Procedure – Robert’s Rules (D12 Website Resources/Leadership Training/Club Meeting Tools) Also in ZI Club Manual D12 Club Annual Report Reflect upon and showcase your club’s accomplishments Delegate each portion to the appropriate board member or committee chair The District Service Award and the District Advocacy Award are given based upon the information in the Local Service & Advocacy sections Due to Governor in May Send to all club members D12 Website, Members Only

11 Communication Include upcoming events in all meeting agendas
Develop a Newsletter (monthly, quarterly…) Consider maintaining a database of “Friends of Zonta” Ensure club board votes & entire club votes Encourage members to attend leadership training classes, conventions, conferences, area meetings Submit short articles & pictures to Share Your Story on ZI website, My Zonta, Home, right side of page

12 Mentor for Club Presidents
Your Area Director is your Mentor Don’t hesitate to call her for assistance – she’s been there! Put her contact information in your phone. She is your direct line to all the help, information, concerns you might have

13 Young Professionals Program
Pilot Program from ZI for to attract Younger Members Eligibility between 18yrs (most states) & 30yrs International Dues $43 + $15 New Member per yr District 12 Dues $21.50 per yr Club Decides Dues D12 Website, Resources, Leadership Training, Membership ZI Website, My Zonta, Tools, Membership Tools, Related Resources on right hand side, Links

14 Global Membership Drive
Worldwide Program to Attract New Members April 2017-April 2018 Previously Voices for Gender Equality – North America Many Documents to Help!! D12 Website, Resources, Leadership Training, Membership ZI Website, My Zonta, Tools, Membership Tools

15 Questions/Concerns not covered?
Conclusion Make use of all the wonderful resources on the D12 and ZI websites. Do NOT re-invent the wheel Encourage your committee chairs to keep contact info of their D12 counterpart handy as well Don’t hesitate to /call someone for help Questions/Concerns not covered?


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