Winter CIO forum Projects, Initiatives and Process Updates February 14, 2018

Agenda IT Project Intake Process IT Service Inventory Rationalization Cloud Architect Recruitment Cryptocurrency security message Q & A How many project ideas have gone through the process? Accepted vs. revised? How have research proposals been handled? Possibly show web site, with project grid

IT Project Intake Process Prepare and Submit Initial Review Review and Recommend Approve and Prioritize Gather Proposal Info Get Sponsor Approval Submit Proposal Confirm Project Classification Identify “Flags” Determine TAGs Gather Supplemental Information Cross-TAG Review Present to TAGs Review and Approve Prioritize Funding Requests Submitter ICoE & TAG Chairs TAGs ITSC Low Impact is done here Medium and High Impact Only

IT Project Intake Process Link  go.wisc.edu/itprojects IT Project Intake and Evaluation Process Overview IT Project Intake Process Guidelines Completing the IT Project Intake Form Instructions IT Project Intake Form Template Link to IT Project Intake submission form (JIRA) List of approved Submitters IT Project Intake Process Queue

IT Project Intake Process Queue

IT Project Intake Process Total Proposals Submitted – 28 Total Classification % 17 Low Impact 60% 8 Medium Impact 30% 3 High Impact 10% (As of 2/9/2018) Total Approved – 19 Pending Approval – 9 Classification Total Low Impact 12 Medium Impact 5 High Impact 2 Classification Total Low Impact 5 Medium Impact 3 High Impact 1 (Central Funding Requests – 4)

IT Project Intake Process Submissions by Campus Group Submissions by Month Campus Group Total Business 1 CIO Office DoIT 2 Education 3 Enrollment 4 L&S Office of Provost 8 SMPH VCFA VCRGE Month Total Pre Go-live 4 October 1 November December 6 January 10 February (As of 9th) 3

Agenda IT Project Intake Process IT Service Inventory Rationalization Cloud Architect Recruitment Cryptocurrency security message Q & A Which TAGs are addressing which service categories for rationalization? How are they going about it (maybe invite Nick to speak for DTAG)? Progress? What is our expected timetable and outcomes for this?

Service Inventory Summary Function # of Services Administration 491 Research 462 Teaching and Learning 357 Outreach 133

Top 20 Generic Service Categories

IT Service Inventory Rationalization Overall Approach Data Extract for Selected Category Identify Related Policies Contact Service Providers for Additional Info Functional/Technical Requirements Technologies Used Propose “Best in Class” Services

IT Service Inventory Rationalization ITAG Categories In Process Backup/Recovery Categories Under Review Access Management File Sharing

IT Service Inventory Rationalization DTAG Categories In Process Application Design/Development Website Hosting Ticketing Systems

IT Service Inventory Rationalization T&L Service Categories TLTAG Categories Under Review T&L Service Categories # of Services Accreditation Support 3 Classroom Support 20 Computer Lab 32 Course Scheduling 2 Degree Audit Instructional Design Learning Management System 6 Learning Management System Support Student Admissions 1 Student Advising Student Data Service 19 TA Management Test Administration 8 Training 27

IT Service Inventory Refresh IT Service Inventory Refresh Process Review Previous Collection Process Identify Process Improvements Provide New Process Overview Sessions Target for Refresh Process - June/July

Agenda IT Project Intake Process IT Service Inventory Rationalization Cloud Architect Recruitment Cryptocurrency security message Q & A Which TAGs are addressing which service categories for rationalization? How are they going about it (maybe invite Nick to speak for DTAG)? Progress? What is our expected timetable and outcomes for this?

Cloud Architect Recruitment First Job Posting resulted in a Failed Recruitment Adjustments were made: Cloud Architect  Director of Cloud Strategy Revised Position Description Extraordinary Salary Range New Job Posting closes Feb 20th

Agenda IT Project Intake Process IT Service Inventory Rationalization Cloud Architect Recruitment Cryptocurrency security message Q & A Which TAGs are addressing which service categories for rationalization? How are they going about it (maybe invite Nick to speak for DTAG)? Progress? What is our expected timetable and outcomes for this?

Winter CIO Forum Thank you for your time and attention!