1. Global Grid Forum GridForge
GGF9 October 2003
Steve Crumb

2. GridForge Cookbook for Group Chairs
Front Page (What will we look like? Project info)
Who is doing what? (membership and roles)
What will we track? (trackers)
What documents will we manage? (doc management)
What discussions will we have? (forums)
How will we track milestones? (tasks)
Shortcuts
Future

3. GridForge Cookbook – Front Page
Consistent (not rigid) web presence
At-a-glance access to important info (name, mail lists, chairs, charter, area, etc.)
Summary and links to detail of artifacts (agendas, meeting minutes, drafts, etc.)
Simple navigation to submit or browse
Decentralized management of group presence
Simple HTML front page updates
Tools to manage group artifacts
Forms for creating, submitting, managing

4. GridForge Cookbook – Front Page
Existing Project front page
Template for new projects

5. GridForge Cookbook – Who is doing what?
Project administration (chairs and/or delegate)
Project membership
User creates login (Request Membership tracker?)
Admin adds to Project and establishes role (member or administrator)
Privacy issue for behind the scenes administration
Review of user types: administrator, member, non-member (authenticated), site visitor (not authenticated)

6. GridForge Cookbook – Who is doing what?
How?
Project Administration page
Add member
Set role

7. GridForge Cookbook – What will we track?
Trackers allow for submission, prioritization, monitoring, and assignment of “issues”
Examples:
Request Membership
Agenda items for next meeting
Revisions for documents
Suggestions for project improvement
Trackers can have “canned responses”, status, and priority and be ed to a member

8. GridForge Cookbook – What will we track?
How?
Creating a tracker
Browsing and submitting tracker items
Managing tracker details

9. GridForge Cookbook – What documents will we manage?
Two tools:
Document Manager – for most artifacts
File Release – for finalizing GGF documents
Custom folder/sub-folder configuration
File locking; versioning
Simple submission
Must read and agree to Acceptable Document usage policy

10. GridForge Cookbook – What documents will we manage?
Document Manager examples
Papers or presentations for upcoming meetings
Early stages of draft documents
Meeting agendas/minutes (see Forum option)
File Release
Later stages of draft documents
Code for prototypes or implementations
Note ability to set active version different from highest version number (e.g., make v. 5 publicly available while finalizing v. 6)

11. GridForge Cookbook – What documents will we manage?
How?
Making a new folder
Submitting a document
Approving a document
Moving documents
Deleting documents
Using the File Release tool

12. GridForge Cookbook – What discussions will we have?
Forums
Threaded discussion
Public and Private
Disallow anonymous posting
posts to an individual for monitoring (optional)
Can be monitored by membership

13. GridForge Cookbook – What discussions will we have?
Examples
Meeting Agendas (comments, minutes)
Discussions of any type (approvals, etc.)
How?
Add Forum
Update Forum options
Browse Forums and reply
Delete message (and replies)

14. GridForge Cookbook – What news will we announce?
News tool
Post announcements
Forum-like threaded discussions
Can collect from various projects and post on GridForge home page

15. GridForge Cookbook – What news will we announce?
Examples
Help Wanted
Call for initial comment within group
Upcoming meetings
How?
Submit News
Browse News
Add Comments (start threads)
Propose to Site-wide news

16. GridForge Cookbook – How will we manage milestones?
Task Manager
Task Group = “project”
Tasks are placed into a group
Tasks have:
Name and description
Start & End Dates
Priority and % Complete
Assigned to
Task Dependencies
Multiple text fields for plan, comments, etc.
Attachable document

17. GridForge Cookbook – How will we manage milestones?
Example:
Task Group = Group Milestones
Tasks = Milestones stated in Charter
End Dates = GGF meetings where milestones are planned to be met
Create Task Group
Add Task
Update Status or % Complete

18. GridForge Cookbook – Shortcuts
My Page (At-A-Glance)
Group List
Bookmarks
Site Map
Search
Feedback always welcome (GGF GridForge Helpdesk Project)

19. GridForge Cookbook – Now what?
Decide what your web presence will look like?
Consistency results in ease of use
Decide what tools you will use
News, Forums, File Release are useful but optional
Decide who will administer the project
Decide how key functions will map to tools (e.g., posting agendas and meeting minutes)
Set a date
Contact us for help

20. GGF GridForge – What’s Next?
Help the GGF Community
Going “Production”
Use as primary repository for your group
Consistency without rigidity
Continue to improve processes and best practices
Feedback always welcome (GGF GridForge Helpdesk Project)

21. Global Grid Forum
Questions??
October 2003