1. Kim Gingerich, Office of the Vice-President, Academic & Provost LUNCH & LEARN SESSION ON FACULTY SABBATICALS April 25, 2013

2. AGENDA  Overview  The Types Of Leaves  Sabbatical Salary Table  Forms  The Approval Process and Distribution  Sample Calculations 2

3. OVERVIEW Regular faculty members are entitled to sabbatical leaves by accruing service credit 1 year of full-time service is equal to 1 month of service credit Borrowing service credit for a sabbatical leave is allowed but only 2 months can be borrowed Lecturers are entitled to one-half the regular credit and can be used on the first sabbatical leave only. This only applies if a lecturer is hired into a regular faculty position. (See Policy 3, #3, Note 2 for more detailed information) Administrative Credit can be accrued and can be used to top up salary on sabbatical leaves One year of administrative duties entitles a faculty member to one month of administrative credit 3

4. THE TYPES OF LEAVES Leaves can be of duration 4, 6 or 12 months and must begin at the beginning of a month There are 5 types of leaves, they are: 1. Special early sabbatical leaves (one time only) 2. Early sabbatical leaves 3. Regular sabbatical leaves 4. Administrative leaves (4 for 4) (one time only) 5. Unpaid leaves can be up to a maximum of one year 4

5. 123456789101112Months Years 856 years 85.786.487.187.888.589.289.990.691.391.992.693.37 years 94.094.795.496.196.897.598.298.999.61007 years 10 months SABBATICAL SALARY TABLE (% salary for years + months service) Effective from May 1/01 (per Memorandum of Agreement Settlement Mar 27/01) Regular Sabbatical Leaves Any additional credits beyond 7 years 10 months, carried forward. Note: 1 year 10 months credit (service or admin) required to enhance salary to 100% for 12 month leave Early Sabbatical Leaves (6 months) Note: 11 months credit (admin) required to enhance salary to 100% for “early” (6 month) leave. 123456789101112Months Years 853 years 86.487.889.290.691.993.394.796.197.598.91003 years 11 months XX X X X X 5

6. FORMS Request for Sabbatical Leave to be taken early 6

7. THE APPROVAL PROCESS Applications for leave must be made in writing to the Department Chair and approved by the Faculty Dean and the Vice-President, Academic & Provost. All Sabbatical and Special Leaves also require the approval of the Board of Governors and are part of the President’s Report to the Board of Governors. Applications should reach the VP Academic and Provost at least four months prior to the expected commencement date of the leave (Policy 3). The Vice-President Academic and Provost does not have final approval. 2013 Board of Governors MeetingsFebruary 5April 2June 4October 29 2014 Board of Governors MeetingsFebruary 4April 1June 3October 28 7

8. SABBATICAL SUBMISSION CHART 8 Submission to Provost’s Office Submission DeadlineBoard of Governors Meeting DateSabbatical Start Date May 1, 2013June 4, 2013September 1, 2013 May 1, 2013June 4, 2013October 1, 2013 July 1, 2013October 29, 2013November 1, 2013 August 1, 2013October 29, 2013December 1, 2013 September 1, 2013October 29, 2013January 1, 2014 September 1, 2013October 29, 2013February 1, 2014 November 1, 2013February 4, 2014March 1, 2014 December 1, 2013February 4, 2014April 1, 2014 January 1, 2014April 1, 2014May 1, 2014 February 1, 2014April 1, 2014June 1, 2014 March 1, 2014June 3, 2014July 1, 2014 April 1, 2014June 3, 2014August 1, 2014

9. DISTRIBUTION Provost’s Office distributes copies as follows: After Board approval a letter from the Provost is sent to the Applicant confirming their request for leave, with copies to Human Resources, Faculty Dean, Department Chair, VP Academic and Provost. ApplicantFinanceHR/PayrollOffice of Research Graduate Studies Office DeanChairPresident Page 1Yes Page 2 Page 3Distributed by the departments to the Department and Faculty Graduate offices Page 4 These pages are for information only. Do not submit. Page 5 Page 6 Page 7Yes Page 8Yes Page 9Yes Page 10Yes 9

10. IMPORTANT WEBSITES Policy 3 – Sabbatical and Other Leaves for Faculty Members http://www.secretariat.uwaterloo.ca/Policies/policy3.htm Lunch & Learn Website http://provost.uwaterloo.ca/lunchandlearn.html 10