Medical Cannabis Project Comprehensive Software Solution PCC Certification Phase: Initiation June 27, 2018 Terry Reusser, DOH CIO Kenny Vigil, MCP Director Helene Minot, Project Manager 1190 S. St. Francis Drive • Santa Fe, NM 87505 • Phone: 505-827-2613 • Fax: 505-827-2530 • nmhealth.org

Overview Bio Track THC is the software vendor for Medical Cannabis Program (MCP) Contract awarded in April 2015 Supports management of Patient Services and Licensing & Compliance of Licensed Non Profit Producers LNPPs = growers and dispensaries of cannabis products The application provides functionality for the management of: 35 producers and 70 dispensaries; and 53,000 active patients This project is for a comprehensive system replacement and is NOT related to the current certified project of establishing testing capability at SLD

Program Challenges Exponential patient growth from 12,000 in early 2015 to 53,000 in May 2018 Manual, paper-based patient application process generates an average of 250 applications per day with 1250 pieces of paper Increasing costs: Expenses for data entry, clerical support, overtime, and filing Paper storage costs of over $100K per year Bio Track contract expires April 2019

System Challenges Business processes, volume and regulatory changes have outgrown capabilities of current application Upgrade to v2.0 functionality lacks sophistication and user friendliness for public use Lack of system flexibility to support growing MCP needs mandated by the industry and State statutory requirements Database instability

Project Goals Create public facing portal for patient on-line application Create capability for on-line patient certification by providers Improve functionality for License and Compliance Unit for regulatory oversight of LNPPs, including seed-to-sale lifecycle management Create portal for law enforcement to verify enrollment Improve automation capabilities Interface to NM MVD PCI compliant on-line payment processing Ability to generate e-mail communications to patients, providers, LNPP’s

Estimated Timeline Major Milestone Estimated Date Project Phase Develop RFP including requirements June 2018 Initiation Issue RFP July 2018 Contract Award November 2018 Planning Requirements traceability matrix complete December 2018 Implementation Design documents complete February 2018 Phase 1 go-live Internal facing functionality June 2019 Phase 2 go-live 2 External facing functionality October 2019 Transition to operations December 2019 Close Project Closing

Budget Project Deliverable Budget Due Date Project Manager Contract $200,000 12/31/2019 IV&V $ 90,000 Software $ 610,000 Hardware (printers/scanners) $40,000 Total $940,000 Previously Certified: $0 Amount Requested:

Certification Request Funds will be appropriated from the MCP Operating Budget Current request is for $0 Project Manager is being paid for through current certified MCP project Funds will be requested at Planning Certification